Agenda of Extraordinary Meeting of the Waitākere Ranges Local Board

I hereby give notice that an extraordinary meeting of the Waitākere Ranges Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Thursday, 18 September 2025

12:30 pm

Waitākere Ranges Local Board Office
39 Glenmall Place
Glen Eden

Waitākere Ranges Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Greg Presland
Deputy Chairperson	Michelle Clayton
Members	Mark Allen
	Sandra Coney, QSO
	Liz Manley
	Linda Potauaine

(Quorum 3 members)

12 September 2025

Contact Telephone: 0276670186

Email: liam.courtney@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member	Organisation/Position
Mark Allen	- Bethells Valley Fire – Life Member - Waitākere Licensing Trust – Trustee - West Auckland Trusts Services – Director - Pest Free Waitakere Alliance – Board Member - Te Uru Waitākere Contemporary Gallery - Chairperson
Michelle Clayton	- Glen Eden Residents’ Association – Member - Glen Eden Railway Trust – Member - Glen Eden Community House – Member - Glen Eden Athletic and Harrier Club - Co-patron
Sandra Coney	- Cartwright Collective – Member - Women’s Health Action Trust – Patron - New Zealand Society of Genealogists – Member - New Zealand Military Defence Society – Member - Pest Free Piha – Partner is the Coordinator - Piha Tennis Club – Patron and Partner is the President - Piha Wetland Trust – Partner is a Trustee - Huia Settlers Museum - Patron
Greg Presland	- Whau Coastal Walkway Environmental Trust – Trustee - Glen Eden BID – Member - Titirangi Ratepayers and Residents Association – Member - Waitākere Ranges Protection Society - Member - Titirangi RSA - Member
Liz Manley	- Consumer Experiences Council, Te Toka Tumai Auckland, Te Whatu Ora - Co-chair - Clinical Ethics Advisory Group, Te Toka Tumai Auckland, Te Whatu Ora - Member - Titirangi Community Arts Council Board – Member - Titirangi Ratepayers and Residents Association – Member - Literacy Waitākere – Board chair
Linda Potauaine	- Henderson Rotary – Member - Archtists Limited. – Director - Glen Eden Community Patrol - Member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation	Lead	Alternate
Glen Eden Business Improvement District (Glen Eden Business Association)	Michelle Clayton	Greg Presland
Aircraft Noise Community Consultative Group	Mark Allen	Liz Manley
Ark in the Park	Mark Allen	Liz Manley
Friends of Arataki and Waitākere Regional Parkland Incorporated	Michelle Clayton	Sandra Coney
Glen Eden Playhouse Theatre Trust	Mark Allen	Linda Potauaine
Te Uru Waitākere Contemporary Gallery	Linda Potauaine
Glen Eden Community and Recreation Centre Incorporated	Michelle Clayton	Mark Allen

Waitākere Ranges Local Board

18 September 2025

Waitākere Ranges Local Board Annual Report 2024/2025

File No.: CP2025/19690

Te take mō te pūrongo

Purpose of the report

1. To seek local board adoption of the 2024/2025 Annual Report for the Waitākere Ranges Local Board, prior to it being adopted by the Governing Body on 25 September 2025.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Annual Report 2024/2025 is being prepared and needs to be adopted by the Governing Body by 25 September 2025. As part of the overall report package, individual reports for each local board are prepared.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whai / adopt the draft 2024/2025 Waitākere Ranges Local Board Annual Report as set out in Attachment A to the agenda report.

b) tāpae / delegate authority to the Chairperson to approve any required minor amendments to the Waitākere Ranges Local Board Annual Report before the report is submitted for adoption by the Governing Body on 25 September.

Horopaki

Context

3. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

4. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

5. The annual report contains the following sections:

Section	Description
Mihi	The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.
About this report	An overview of what is covered in this document.
Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
Local board members	A group photo of the local board members.
Our area – projects and improvements	A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.
Performance report	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.
Local flavour	A profile of either an outstanding resident, grant, project or facility that benefits the local community.
Funding impact statement	Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

6. The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

7. Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

8. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

9. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2024-2034 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

10. The annual report provides a retrospective view on both the financial and service performance in each local board area for the financial year 2024/2025.

11. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13. The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14. The next steps for the draft 2024/2025 Annual Report for the local board are:

· Inclusion into the Auckland Council Group Annual Report to the Governing Body for adoption on 25 September 2025

· Physical copies provided to local board offices, council service centres and libraries by the end of October 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Waitākere Ranges Local Board Annual Report 2024/2025	11

Ngā kaihaina

Signatories

Authors

David Rose - Lead Financial Advisor

Authorisers

Brian Chan - General Manager Financial Advisory

Lou-Ann Ballantyne - General Manager Governance and Engagement

Adam Milina - Local Area Manager

Waitākere Ranges Local Board

18 September 2025

Local board feedback on Auckland Council’s submission on Local Government (Auckland Council) (Transport Governance) Amendment Bill

File No.: CP2025/20373

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback to be incorporated into Auckland Council’s submission on the Local Government (Auckland Council) (Transport Governance) Amendment Bill.

Whakarāpopototanga matua

Executive summary

2. The government introduced the Local Government (Auckland Council) (Transport Governance) Amendment Bill (the Bill) on 5 September 2025. The Bill is expected to be referred to the Transport and Infrastructure Select Committee, which will set the closing date for submissions.

3. The legislation seeks to return decision-making power to elected representatives and enable Aucklanders to directly influence transport policies. The Bill seeks to reform transport governance and planning arrangements in Tāmaki Makaurau Auckland.

4. The Bill proposes:

· to establish an Auckland Regional Transport Committee (ARTC) with members from Auckland Council’s Governing Body and Crown appointees and a jointly appointed independent chair

· that ARTC is responsible for preparing a 30-year transport plan, for approval by Auckland Council and the Minister of Transport

· that ARTC would also be responsible for preparing the regional land transport plan (RLTP) for Auckland Council’s approval

· that Auckland Council is responsible for all other regional transport plans and policies

· that Auckland Council will be the Road Controlling Authority (RCA) for Auckland, noting that both the Governing Body and local boards will perform RCA functions

· that local boards are allocated specific transport decision-making functions in legislation that will apply to local and collector roads, including setting speed limits, closing roads for events, managing parking, and creating cycleways (Schedule 4)

· to retain a transport council-controlled organisation (CCO) with a narrower focus on providing public transport services within Auckland, with Auckland Council responsible for all other transport functions.

5. The Bill proposes significant change for Auckland Council and Auckland Transport. The impact of the reform on local boards and how this is supported by the organisation will need further work as the Bill passes through the legislative stage and into the transition phase.

6. The Bill anticipates a six-month transition period. Further detailed work on the transitional arrangements will be worked through as part of a transition plan.

7. A memo (Attachment A) with information on the Bill was sent to elected members and members of Houkura on 8 September 2025. A workshop was held with Governing Body members, local board chairs and Houkura on 10 September 2025. Local boards members received a briefing from the Transport Reform team on 15 September 2025.

8. Due to the limited timeframe for submissions, staff are not able to share a draft submission with local boards.

9. A thematic response from local board members would aid staff in incorporating local board views into the main points for the Governing Body’s consideration. Staff have prepared some broad questions to help guide a thematic response from local boards, and these were distributed to local board teams.

10. Staff will support local board feedback through identifying key areas for local boards to have regard to as a minimum. However, each local board is able to submit its views on any parts that are of interest and relevance.

11. Feedback from local boards will be appended to the report to the Governing Body and attached to the submission. The deadline for feedback is 24 September 2025.

12. The Governing Body will consider staff advice and local board feedback at its 25 September meeting.

13. The Bill is expected to be enacted in early 2026.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) tuku / provide feedback on the Local Government (Auckland Council) (Transport Governance) Amendment Bill to inform the council’s draft submission.

Ngā tāpirihanga

Attachments