1 Nau mai | Welcome

Chairperson I Fordham will open the meeting and welcome everyone in attendance.

Member P O’Shea will lead the hui in a karakia timatanga.

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Aotea / Great Barrier Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 19 August 2025, including the confidential section (attachment only), as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

6.1 Obituary - Peter Tremain (Tram)

Te take mō te pūrongo

Purpose of the report

1. To acknowledge the passing of Peter Tremain with a minute’s silence.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) whaiere / express condolences to the whanau and friends of Peter Tremain (Tram) who recently passed away.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Aotea / Great Barrier Local Board

23 September 2025

Aotea / Great Barrier Local and Capital Grants round one 2025/2026 grant allocations

File No.: CP2025/19053

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline the applications received for Aotea / Great Barrier Local and Capital Grants round one 2025/2026.

Whakarāpopototanga matua

Executive summary

2. The Aotea / Great Barrier Local Board adopted the Aotea / Great Barrier Community Grants Policy 2025/2026, which sets application guidelines for contestable capital and community grants (Attachment A).

3. This report presents applications received in Aotea / Great Barrier Local and Capital Grants round one 2025/2026 (Attachments B and C).

4. The local board has set a total community grants budget of $338,000 and a capital budget of $452,000.

5. The Aotea / Great Barrier Local and Capital grants round one 2025/2026 received 10 applications requesting $114,041.35 for local grants and 15 applications with $383,182.68 requested in the capital grants round.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) fund, part-fund or decline applications received for Aotea / Great Barrier Local and Capital Grants Round Two 2024/2025, listed in Table One and Table Two.

Table One: Local grant applications:

ID	Applicant	Requesting funding for	Amount requested	Recommendation	Decision and conditions
LG2604-102	Aotea Arts and History Village Trust	Towards paint supplies, facilitator wages, administration and freight.	$2,035.35	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities
LG2604-110	Great Barrier Island Environmental Trust	Towards creation and printing of environmental news and Taonga O Te Moana posters.	$5,360.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Aligns with wider Auckland Council plans and priorities
LG2604-116	Aotea Education Trust / Luke Coles	Towards venue hire, wages, catering and equipment for a STEAM summer learning course at Aotea Learning Hub	$3,976.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline: Issues with quotes or other required documents, Other: Ticketed cost, admin fee low priority item
LG2604-117	Mulberry Grove School	Towards presenter fees for a neuroscience educator to run a one day workshop for local educators, transportation and venue hire.	$4,770.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Shows collaboration and support with the local community
LG2604-119	Aotea Family Support Group	Towards wages, feasibility study, fundraising events and architect design costs for a Sports & rec wellness centre at Kaitoke School.	$25,000.00	Reasons to fund/partially fund: Aligns with local board priorities, Large impact on local residents Reasons to decline/partially decline: Objection from subject matter expert, Lacking permissions or documents, Issues with quotes or other required documents
LG2604-122	Aotea Boardriders Club Incorporated	Towards wages for a new paid role of Operations and Clubhouse Manager.	$9,900.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities
LG2604-123	Great Barrier Island Environmental Trust	Towards field work contactor for Oruawharo Medlands Ecovision, Phase Two pest management and umbrella organisation fees.	$25,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Aligns with wider Auckland Council plans and priorities Reasons to decline/partially decline: Other: Funding from other Auckland Council funding
LG2604-128	North Barrier Residents and Ratepayers Association	Towards funding to run Kai and Mussel Festival at Port Fitzroy Boat Club including waste management, advertising, sound system, bands, Portaloo and event co-ordination.	$10,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Large impact on local residents Reasons to decline/partially decline: Accountability issues, Issues with quotes or other required documents
LG2604-133	He Toutou mō Te Ahikā Trust	Towards funding to research, write and publish a ten volume bilingual heritage series focusing on local iwi.	$10,000.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Lacking permissions or documents
LG2604-134	Glenfern Sanctuary Trust	Towards improvement of greatbarrier.co.nz website.	$18,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Shows collaboration and support with the local community Reasons to decline/partially decline: Accountability issues
Total			$114,041.35

Table Two: Capital grant applications:

ID	Applicant	Requesting funding for	Amount requested	Recommendation	Decision and conditions
LG2604-104	Motu Kaikoura Trust	Towards installation of three sign boards along the walking track at Motu Kaikōura.	$7,623.75	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Aligns with wider Auckland Council plans and priorities
LG2604-105	Building a Flourishing Community Aotea	Towards installation of a small house, transport costs, site preparation, sewage system, power system, water tank and trade worker cost.	$50,000.00	Reasons to fund/partially fund: Aligns with local board priorities Reasons to decline/partially decline: Objection from subject matter expert, Minimum for this project to proceed was above reasonable funding, Other: Application unclear on details for project
LG2604-106	Great Barrier Island Golf Club	Towards replacement of electric golf cart and golf cart enclosure.	$12,080.00	Reasons to fund/partially fund: Aligns with local board priorities Reasons to decline/partially decline: Objection from subject matter expert, Low community benefit in the local board area
LG2604-108	Orama Christian Trust	Towards sewage dripline replacement.	$28,234.14	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities
LG2604-111	Ngatiwai O Aotea Kawa Marae Trust	Towards construction of a shed at Kawa Marae.	$34,697.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline: Low community benefit in the local board area
LG2604-112	Motu Community Nursery	Towards construction of a propagation house at 1450 Aotea Road, Okiwi.	$14,900.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Aligns with wider Auckland Council plans and priorities
LG2604-113	Great Barrier Island Sports & Social Club	Towards conference centre upgrade - (paint, flooring, acoustic panels, lights and a sign) as well as installing solar panels/batteries and purchasing a vacuum.	$29,292.40	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Large impact on local residents, Shows collaboration and support with the local community Reasons to decline/partially decline: Other: 10% contribution required
LG2604-114	Aotea Community Radio Trust	Towards radio equipment and installation at Station Rock and Okiwi.	$33,351.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline: Other: 10% contribution required
LG2604-120	Aotea Education Trust	Towards professional development, wages, two weatherproof storage containers, shipping and site preparation.	$20,745.39	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline: Issues with quotes or other required documents, Other: 10% contribution required, contingency is lower priority
LG2604-126	Great Barrier Island Community Health Trust	Towards dental X-ray, dental chair, freight, travel and installation.	$17,188.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Shows collaboration and support with the local community Reasons to decline/partially decline: Issues with quotes or other required documents, Other: 10% contribution required
LG2604-127	Motu Kaikoura Trust	Towards defibrillator purchase and installation for Motu Kaikōura and near Man of War Passage.	$3,949.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Supports underrepresented communities Reasons to decline/partially decline: Other: 5% contribution required
LG2604-129	Kaitoke School	Towards construction of a learning and kai hub at Kaitoke School.	$45,000.00	Reasons to fund/partially fund: Aligns with local board priorities Reasons to decline/partially decline: Objection from subject matter expert, Lacking permissions or documents, Ineligibility from the local board grant programme, Minimum for this project to proceed was above reasonable funding
LG2604-130	Ngāti Rehua Ngātiwai ki Aotea Trust Board	Towards van purchase	$15,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline: Other: 10% contribution required, previous funding
LG2604-131	Te Uira o te Ringa	Towards energy system at Motairehe and Kawa Maraes	$50,000.00	Reasons to fund/partially fund: Aligns with local board priorities Reasons to decline/partially decline: Objection from subject matter expert, Issues with quotes or other required documents, Ineligibility from the local board grant programme
LG2604-132	Glenfern Sanctuary Trust	Towards electrical work and trenching at Glenfern Volunteer Communal Facilities and accommodation.	$21,122.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline: Accountability issues, Other: 10% contribution required, potential for regional funding
Total			$383,182.68

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. Community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way.

12. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

14. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Aotea / Great Barrier Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

16. The local board is requested to note that section 48 of the Community Grants Policy states, “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

Tauākī whakaaweawe Māori

Māori impact statement

17. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Ngā Mātārae has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

18. Appropriate staff in the finance division have been consulted on this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

20. Following the Aotea / Great Barrier Local Board allocation of funding for this round, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Aotea Great Barrier Grants Programme	17
b ⇩	2025/2026 Aotea Great Barrier local grants application summary	25
c ⇩	2025/2026 Aotea Great Barrier capital grants application summary	77

Ngā kaihaina

Signatories

Author

James Boyd - Senior Grants Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Tristan Coulson - Local Area Manager

Aotea / Great Barrier Local Board

23 September 2025

Claris cemetery proposal

File No.: CP2025/20475

Te take mō te pūrongo

Purpose of the report

1. To inform the Aotea / Great Barrier Local Board (local board) of the investigations completed to date and to provide feedback and recommendations for consideration of the proposed Claris cemetery site.

Whakarāpopototanga matua

Executive summary

2. A landowner has offered to gift one hectare of land located at 143 Hector Sanderson Road, Claris to the Aotea / Great Barrier Local Board with a proposal for the parcel of land to be used as a new local cemetery.

3. Cemeteries on Aotea Great Barrier are delegated to the local board under PAR/2015/48 resolution dated 31 July 2015.

4. A multi-stage internal feasibility investigation was conducted to determine if the site was viable for development.

5. Initial investigations confirm that obtaining resource consent is possible and that the clay subsoil could be suitable for digging burial plots.

6. The site presents significant development challenges and regulatory conditions including the need for a major freshwater stream crossing, extensive drainage works to mitigate liquefaction and groundwater risks, and land stability concerns.

7. Only 48 per cent of the land is usable without major investment, and a portion of the land parcel would be needed to provide adequate access, parking, and retainment of structures. This would reduce the potential number of burial plots.

8. The development of the parcel of land carries high financial risk, with a preliminary cost estimate exceeding $1.45M plus ongoing operational costs that do not fully align with the council’s Better Value Principles.

9. Staff advise that while technically feasible, the site is not a practical or value-for-money solution due to its complexity and high investment level.

10. If the local board wishes to proceed despite the challenges, quantity surveying would be recommended to further determine the feasibility and value of the investment. Formal consultation with Mana Whenua and the community would also need to be initiated as part of the scoping and design process.

11. The existing Gooseberry Flat cemetery has recently been increased by 42 plots, extending available cemetery space on the island.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) whakahē / decline the proposal to receive and develop the gifted land at 143 Hector Sanderson Road, Claris as a cemetery due to the high costs to develop the land and infrastructure.

b) whakanuia / acknowledge the generosity of the proposed gifted land and thank the landowner.

Horopaki

Context

12. On Aotea Great Barrier cemeteries are delegated to the local board under resolution PAR/2015/48. This means the local board is responsible for operations, maintenance and renewal of cemeteries. All other Auckland cemeteries are funded by the Governing Body as part of a regional programme.

13. Staff were approached by the Aotea / Great Barrier Local Board to investigate the feasibility of developing one hectare of gifted land located at143 Hector Sanderson Road for the purpose of creating a new cemetery.

Figure 1 – Proposed gifted cemetery 1Ha land indicated in Red

14. At a Parks and Community Facilities workshop held on 5 December 2023, staff advised the local board to utilise internal council resources before engaging external professional services due to uncertainty in feasibility and costs.

15. On 8 February 2024, staff attended a site visit at 143 Hector Sanderson Road with council subject matter experts including the Cemetery Services Manager for Waikemete Cemetery and an engineering geologist from the Resilient Lands and Coasts team to provide feedback on the feasibility of the proposal.

16. In March 2024, staff provided a process map for further investigation:

A diagram of a flowchart

AI-generated content may be incorrect.

Figure 2 – Process map - March 2024 Parks and Community Facilities monthly update

17. InMay 2024, the Parks and Community Facilities Principal Planner undertook a high-level planning assessment.

18. Staff investigated the proposed cemetery and other potential additional burial plots across the island. Gooseberry Flat Cemetery was identified, and this cemetery was extended to provide an additional 42 plots.

19. A further site visit at the proposed cemetery site was completed on 29 October 2024 for further site investigations which were recommended by the engineering geologist to observe the material located at the depth of 1.8m below ground level at the proposed gifted land for the cemetery site.

20. Staff recommended to proceed with land development opportunities to better understand which area of the land would be feasible to develop. A land development investigation was completed on 20 November 2024 and presented to the local board on 3December 2024.

21. Staff provided feedback at a workshop held on 3 December 2024 including recommendations, risks, mitigation and opportunities. The local board requested staff to prepare a report to capture the current advice and recommendations.

Tātaritanga me ngā tohutohu

Analysis and advice

22. At a local board workshop on 3 December 2024 staff presented the findings of the planning assessment for the parcel of land.

23. The planning assessment identified the following challenges:

· significant drainage structures are required

· significant access structures are required

· limitation to the development of the proposed gifted land.

24. Although a resource consent for a cemetery and excavation for burial plots is possible at this location, it will require significant mitigation to the crossing of a freshwater system at the proposed site to comply with the amendments to the Resource Management Act 1991 as shown below.

A map of a city

AI-generated content may be incorrect.

Figure 3 – required structure for the crossing

25. The engineering geologist report from the 8 February 2024 site visit identified that the material located on the site is typically weathered rock and mitigation would be needed for potential rock fall and to ensure general land stability (Figure 2b), however once further excavations were completed on the 29 October 2024, it was confirmed the below surface material was clay (Figure 4).

Figure 4 – Weathered rock surface material

A close-up of a trench

AI-generated content may be incorrect.

Figure 5 – 1.8m site excavation indicating clay sub surface

26. The Cemetery Services Manager and the Engineering Geologist initial excavation assessments indicated suitability for plots to be dug but noted identification of liquefaction risk and underground water table.

27. Some concerns were also noted around the presence of clay and its ability to provide suitable bacteria growth for decomposition and pH acidity required, however further lab testing would be needed to confirm.

28. No further investigation has been carried out into the potable ground water that could contaminate burial plots and the site. Due to the existing flood plains and liquefaction identified, the site will require significant sub-soil drainage and diversion to keep the clay at suitable burial levels.

29. Costs are yet to be estimated but are expected to be significant and further hydrological studies would be required to determine (Figure 6).

Figure 6 – Hydrological information

30. The land development investigation was completed on 20 November 2024 and presented to the local board on 3December 2024 identified that 61.8 per cent of the site could be developed, however this was further reduced to 48 per cent when flood plains and tall vegetation were considered to avoid requiring significant retaining structures.

31. The dominant clay soil (and sandy sub-soil) could lead to further investigations and further reduce the estimated 48 per cent. The remaining 52 per cent of the land parcel which has tall vegetation which would be subjected to arboriculture investigations approvals and advice (Figure 7).

Figure 7 – land development investigation summary

32. Staff identified that access through a causeway leading from the crossing would need to be engineered, though foundations of a historic structure still exist and parking would need to be developed in excess of the existing structures as indicated in figure 8.

Figure 8 - Existing hard surfaces located at the service centre

33. Two options for developing car parking were proposed (Figure 9):

· option 1 – provide parking in the existing infrastructure at the Aotea Great Barrier Service Centre

· option 2 – portion part of the proposed gifted land for parking, noting this will impact the potential of possible plots

34. No option was agreed on at the workshop however staff noted a preference from local board members for ensuring suitable access and servicing of the proposed cemetery and not affecting the operations of the Aotea Great Barrier Service Centre.

35. The initial estimate for development of the gifted land parcel exceeds $1,580,000 based on the infrastructure required, significant costs for the design, drainage, retaining structures and a freshwater crossing. A Quantity Surveyor will be required to assess the total cost and significant operational costs for running a cemetery would need to be considered.

36. It is estimated that 150 plots could be achieved if significant development is undertaken of the land that can be developed, however this number may be affected by regulatory consenting conditions regarding drainage, structures and parking.

37. The following plans and policies that would need to be considered:

· Auckland Parks and Open Space Provision Policy

· Aotea / Great Barrier Local Board Plan 2023

· Auckland's Water Strategy

· Hauraki Gulf Islands District Plan

· Te Whakapapa o Tāmaki Makaurau / Māori Identity and Well-being Framework.

38. Staff reviewed the proposed cemetery against 10 Better Value Principals and identified the following considerations in Table 1.

Table 1: Better Value Principles review

Principal	Threshold	Rational
Principal 1 - Focus on Core Services	Partially met	The provision of burial services is core to council functions, and the community need is valid, however the suggested site may not be a practical way to deliver this service due to its complexity and cost. Staff additionally investigated other opportunities to provide additional burial plots, as a result an additional 42 plots were identified on existing cemetery land at Gooseberry Flat Cemetery
Principle 2 - Right-Size Investment to Demand	Cannot Determine	Population and demographic information not in the investigations to date.
Principle 3 - Consider Alternative Ways to Deliver	Not met	Alternatives are not part of this proposal, however more suitable cemetery locations with less infrastructure can be sourced. With the alternative opportunity of the additional 42 plots on the existing cemetery land at Gooseberry Flat Cemetery staff achieved financial value through leveraging an existing resource consent that approved the removal of vegetation, trees and expanding cemetery space.

Principal	Threshold	Rational
Principle 4 - Appropriate Scale and Level of Service	Not met	The scale of engineering required is complex and can be considered excessive for a small, remote community cemetery. The level of infrastructure required is to overcome site deficits rather than to match community need and service provision.
Principle 5 - Do the Basics Well First	Not met	The complexity of the proposed cemetery site fails to meet basic requirements under the Better Value Principals.
Principle 6 - Standardised not Customised	Partially met	While standard assessment processes are being used, the solutions are all highly customised and bespoke due to the poor proposed cemetery site characteristics, leading to high costs.
Principle 7: Make the Best Use of Assets	Not met	Only 48% of the gifted land is usable without major investment. Using any of that space for parking (Option 2) is a poor use of the asset. The proposed cemetery site has significant liabilities (costs) attached to it.
Principle 8: Partner and Share with Others	Partially met	The proposed cemetery is considered as partnering with local community through the gifting of the land for the specific purpose of a cemetery, however costs are significant to develop.
Principle 9: Consider the Full Lifecycle Costs	Not met	Development of the proposed cemetery site would require significant costs for the local board operational maintenance, this proposal would not qualify for consequential operational funding and may require the local board to review existing assets for savings. Cost recovery through burial fees may not be feasible. The cost of each plot at the estimated development cost would be approximately $10,500 per plot, which excludes operational maintenance of the sites and burials.
Principle 10: Demonstrate the Benefits	Partially met	The benefit of the cemetery for the local community is clear, however consideration is needed due to the significant cost in its development

Tauākī whakaaweawe āhuarangi

Climate impact statement

39. It is anticipated that there will be an increase in carbon emission from construction, including contractor emissions. Staff will seek to minimise carbon and contractor emissions as far as possible.

40. Site development would require the removal of vegetation, trees identified as increased carbon, the site subject to drainage and potential mitigation required for potable groundwater contamination would need to be investigated and mitigated through remedial planting and design.

41. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are to reduce greenhouse gas emissions to reach net zero emissions by 2050 and to prepare the region for the adverse impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42. Where appropriate, subject matter expert advice has been sought from other departments of Council relating to specific investigations required.

43. Cemeteries on Aotea Great Barrier are under resolution PAR/2015/48 dated 31 July 2015 which gives delegation to the Aotea / Great Barrier Local Board. The regional cemeteries team in Parks and Community Facilities were engaged but did not investigate this opportunity due to this delegation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

44. Parks and Community Facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

45. Under the Aotea / Great Barrier Local Board 2023 Plan, staff identified the following relevant objectives and key initiatives below.

Table 2: Aotea / Great Barrier Local Board 2023 Plan objectives and key initiatives

Objectives

Key Initiatives

Our Places

Fit for purpose island infrastructure

Maintain Gooseberry Flat cemetery and investigate cemetery options for the centre of the island

Our Environment

Clean and secure wai

Restore freshwater ecosystems to mitigate climate change, protect aquatic biodiversity, prevent pests and pollution through funding projects such as riparian planting

Tauākī whakaaweawe Māori

Māori impact statement

46. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

47. Where aspects or works are anticipated to have an impact on activities of importance to Māori, then appropriate engagement will be undertaken.

48. The local board work closely with mana whenua on local projects. Staff recommend that any further investigations of the cemetery proposal would require Mana Whenua engagement and input.

Ngā ritenga ā-pūtea

Financial implications

49. The Aotea / Great Barrier Local Board has not approved any budget and opted for investigating the feasibility of this proposal. Below staff have estimated the following costs associated with the feasibility.

Table 3: Options financial assessment for the development of the proposed cemetery at Claris.

Options

CAPEX

(preliminary estimate only)

OPEX

(preliminary estimate only)

Do nothing / Do not proceed

Proceed with the proposal

Greater than $1,455,000

Approx. $12,000 per year

50. Staff estimate that there would be the following requirements which constitute a cost equal to or greater than $1.45M:

Item	Estimated cost
Freshwater crossing Bridge structure likely prefabricated and shipped to the island to provide for single lane crossing including service vehicles access and machinery for excavating plots.	$475,000
Retaining structures In order to level out land formations on site due to the contours, retaining walls will be required and estimated >200m	>$250,000
Access road Estimate 990m2 of roading would be required including grading, compacting and drainage.	>$150,000
Car parking 120m2 suitable for 7 parking spaces	>$80,000
Land Improvements Vegetation, excavation, drainage and tree mitigation planting for 48% of the land that can be developed	$500,000 – $950,000

51. An additional 20 per cent would be expected to the above construction costs for land surveying, valuations, design, resource consenting and other professional services required by regulatory.

52. Staff recommend not to proceed due to the high costs identified in the investigations to date. Staff recommend engagement of a quantity surveyor to verify these estimates to provide more accurate costings if further investigations were to be undertaken.

53. Implementation costs detailed above to develop the proposed cemetery would need to be allocated from the Aotea / Great Barrier Local Board three-year work programme due to the delegation under resolution PAR/2015/48 dated 31 July 2015.

54. To date $9,655 has been allocated to provide the additional 42 plots on existing cemetery land at Gooseberry Flat Cemetery. This has achieved value for money for the local board through the use of existing approved resource consents required for the removal of low vegetation and arboriculture.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

55. There is a risk of available cemetery space on Aotea Great Barrier in future years, though currently there is some mitigated through the Gooseberry Flat extension there will still be a shortfall in cemetery plots.

56. The current financials are conservative estimates and there are still unknown outcomes which may present through the resource consenting process.

57. The proposal does not meet most of the criteria under the Better Value Principals which makes it challenging to recommend.

58. Further investigations to identify additional burial plots, with better value for money, could be undertaken such as at the Gooseberry Flat Cemetery.

59. There is a time and cost challenge with classification and creating of new land parcels which much be considered. This process would be led by the Land Advisory team that now sits within the Resilience and Infrastructure directorate.

Ngā koringa ā-muri

Next steps

60. Subject to the local board’s decision, staff will work with the Aotea / Great Barrier Local Board regarding future opportunities for cemetery services.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Shane Hogg - Manager Area Operations (Aotea/Great Barrier Isl, Waiheke & Whau), Parks & Community Facilities

Authorisers

Taryn Crewe - General Manager Parks and Community Facilities

Tristan Coulson - Local Area Manager

No.	Title	Page
a ⇩	Aotea Great Barrier Local Board: Update – September 2025	153

Aotea / Great Barrier Local Board

23 September 2025

Kōkiri Report: Local Board Transport Capital Fund Contingency Project 2025/2026

File No.: CP2025/20314

Te take mō te pūrongo

Purpose of the report

1. The purpose of this report is to seek authorisation from Aotea / Great Barrier Local Board to allocate any remaining funds from its current 2025/2026 Local Board Transport Capital Fund towards speed calming measures for Kaitoke and Okiwi Schools.

Whakarāpopototanga matua

Executive summary

2. This report recommends that the local board reallocate any cost savings following completion of the Claris Walkway project being delivered in the current Local Board Transport Capital Fund budget, towards speed calming measures at Kaitoke and Okiwi Schools as a contingency project.

3. The current funding must be spent by 30 June 2026 as the budget cannot be carried forward. A decision is being sought now so that a new project can commence that will utilise these funds within the required timeframe.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) toha / allocate any remaining funds in its current 2026/2026 Local Board Transport Capital Fund that are unspent following the completion of Hector Sanderson Road, Claris Walkway project, towards speed calming measures at Kaitoke and Okiwi Schools.

Horopaki

Context

4. Auckland Transport manages Auckland’s transport network on behalf of Auckland Council. Auckland Transport’s Kōkiri Agreement provides a structured annual process for local boards to engage with and influence transport projects and programmes. Every year local boards and Auckland Transport work together to set ‘levels of engagement’ for projects and programmes that Auckland Transport is delivering. This process clearly defines the board’s expectations and Auckland Transport’s responsibilities.

5. The levels of engagement noted in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine, were agreed between Auckland Council and Council Controlled Organisations in 2020; and are as follows:

a. Collaborate – Auckland Transport and the local board are working together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible. The engagement level for the local board transport capital projects is Collaborate.

b. Consult – Auckland Transport leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, Auckland Transport incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

c. Inform – Auckland Transport leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, Auckland Transport incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

6. The Local Board Transport Capital Fund (LBTCF) is an Auckland Transport fund established in 2012 to allow local boards to deliver small projects in their local area that would not normally be prioritised by Auckland Transport.

7. Any ‘Collaborate’ or ‘Consult’ project involves local board decisions that need to be taken and recorded. This report is to provide a decision relating to the delivery of a Local Board Transport Capital Fund project which is at a ‘Collaborate’ level of engagement in the local board’s Kōkiri Agreement.

Tātaritanga me ngā tohutohu

Analysis and advice

8. At its business meeting of 25 February 2025, the Aotea / Great Barrier Local Board allocated $140,179 from its Local Board Transport Capital Fund (LBTCF) to the Hector Sanderson Road, Claris Walkway project, as a contribution towards an existing Auckland Council project.

9. Previously at a workshop on 10 December 2024, Auckland Transport had presented an alternative candidate project for speed calming measures to be installed at two Aotea Great Barrier schools (see Attachment A to this agenda report), however the local board chose to prioritise the Claris Walkway project.

10. The Claris Walkway project is now drawing to a finish and indications are there will be some remaining funds that can be reallocated, however these are yet to be quantified.

11. Through this report, Auckland Transport is giving the local board an opportunity to reallocate any remaining funds in its 2025/2026 LBTCF budget to the speed calming project as discussed with the local board on 10 December 2024.

2023-2026 Projects

12. The following table recaps the status of projects in the 2023-2026 programme:

Projects	Budget	Project Status
Blackwell Drive berm repair	$16,923.77	Completed
Hector Sanderson Road walkway	$51,076.23	Completed
Road seal extension projects on Kawa and Motairehe Roads	$316.451.00	Completed
Hector Sanderson Road Claris walkway	$140,179.00	Nearing completion

Table 1: Update on active projects

13. All the above projects have now been completed within allocated budgets, apart from Hector Sanderson Road Claris walkway which is nearing completion and expected to come in below its budget of $140,179.

14. Auckland Transport attended a workshop with the local board on 10 December 2024. At this workshop, Auckland Transport had suggested that the local board allocate $140,179 to provide speed calming outside two schools on Aotea Great Barrier.

15. At that workshop the local board queried if the funding could be allocated instead towards completing the new Auckland Council footpath project on Hector Sanderson Road that connects the airport to the local shops west of the airport, and this was subsequently confirmed.

16. At its business meeting on 25 February 2025, the local board resolved to allocate $140,179 towards the Claris Walkway project – resolution GBI/2025/10.

New project

17. At the 10 December 2024 workshop, Auckland Transport presented the following candidate project to the local board:

Table 2: Description of speed calming project

A map of a land with blue squares

AI-generated content may be incorrect.

Image 1: Proposed locations of speed calming measures

18. Consultation on speed limits was conducted with the Aotea Great Barrier community in August 2023. Feedback demonstrated support for measures that would reduce speeds around schools.

19. Auckland Transport recommends allocating any leftover LBTCF funds this financial year towards the speed calming project, as unspent funds cannot be carried over.

Tauākī whakaaweawe āhuarangi

Climate impact statement

20. Auckland Transport engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

21. Auckland Transport reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. Auckland Transport’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22. The Local Board Transport Capital Fund projects noted for decision do not impact on council facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23. The Local Board Transport Capital Fund projects were workshopped with members prior to this report being submitted.

24. Public consultation was undertaken in August 2023 on speed limits on Aotea Great Barrier.

Tauākī whakaaweawe Māori

Māori impact statement

25. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

26. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about.

27. In this case, neither decision involves a significant decision in relation to land or a body of water so specific Māori input was not sought.

Ngā ritenga ā-pūtea

Financial implications

28. The Local Board Transport Capital Fund project decision in this report will exhaust the 2025/2026 budget which cannot be carried forward into a future financial year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29. The incoming elected local board may not support the Kaitoke and Okiwi Schools speed calming measures to proceed to construction; this will mean that the project will be put on hold and remain on the longlist for future funding consideration.

Ngā koringa ā-muri

Next steps

30. If the Aotea / Great Barrier Local Board resolves to support Kaitoke and Okiwi School speed calming projects with its remaining funds, Auckland Transport will begin investigation and initial design and report back to the local board. Further engagement will be undertaken with the community prior to any changes being made.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	LBTCF Workshop Presentation dated 10 December 2024	165

Ngā kaihaina

Signatories

Author

Beth Houlbrooke, Elected Member Relationship Partner

Authorisers

John Gillespie, Head of Stakeholder and Community Engagement

Tristan Coulson - Local Area Manager

Aotea / Great Barrier Local Board

23 September 2025

Auckland Transport Kōkiri / Local Board Transport Agreement - Quarterly update September 2025

File No.: CP2025/20557

Te take mō te pūrongo

Purpose of the report

1. To receive the September 2025 quarterly update on the Kōkiri / Local Board Transport Agreement 2025/2026 (the Kōkiri Agreement).

Whakarāpopototanga matua

Executive summary

2. The Kōkiri Agreement 2025/2026 is a local board’s engagement plan with Auckland Transport’s work programme.

3. Developing the agreement is an annual process. During this process Auckland Transport provides advice on its work programme, seeks feedback from the local board, responds to this feedback, and establishes an endorsed plan for engaging on work in the local board area.

4. This report provides an update on projects in the local board’s Kōkiri Agreement.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) whiwhi / receive the September 2025 quarterly update on the Kōkiri / Local Board Transport Agreement 2025/2026.

Horopaki

Context

5. In mid-2023, development of the Kōkiri Agreement was initiated to build a more structured and supportive relationship between local boards and Auckland Transport (AT). The Kōkiri Agreement is formed thru an annual process that includes the following steps:

Month	Update
October/November	Auckland Transport provides quality advice to local boards on the next financial year’s work programme.
March	Local boards provide their feedback, prioritise projects or programmes, and request levels of engagement for each project.
April/May	Auckland Transport responds to that feedback, and a Kōkiri Agreement is written for each local board.
June/July	Auckland Transport seeks formal endorsement of the Kōkiri Agreement from local boards.

6. Auckland Transport reports quarterly on the prioritised projects and programmes listed in the local board’s Kōkiri Agreement.

7. This process provides a clear annual structure for engaging with AT. Local boards are able to influence Auckland Transport’s work programme through the annual Kōkiri Agreement process.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Kōkiri Agreements prioritise the projects or programmes that are of most interest to the local board. Clear local board prioritisation provides Auckland Transport with expectations of transport related objectives, in addition to the objectives provided in the local board plan. This information helps AT to either inform its planning or to offer better explanations for why certain projects or programmes cannot be delivered.

9. However, plans evolve and change, so AT reports quarterly on progress of projects in the Kōkiri Agreement. This means that local boards are kept informed and have a regular opportunity to provide formal feedback to AT about their work programme.

10. The levels of engagement in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine and are as follows:

Collaboration	Auckland Transport and the local board work together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.
Consultation	Auckland Transport leads the project or programme but works with the local board, providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan, and if it is not able to, provides clear reasons for that decision.
Informing	Auckland Transport leads the project or programme informing the local board about progress. Local board members may be asked to provide their local knowledge and insight by AT, however there is no expectation that the project must be modified based on that input.

11. Attachment A to the agenda report provides updates about all projects and programmes currently listed in this local board’s Kōkiri Agreement 2025/2026.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. This report does not have a direct impact on climate, however the projects it refers to will.

13. Auckland Transport engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

14. Auckland Transport reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The Kōkiri Agreement is a product of the Local Board Relationship Project. Auckland Transport started the project in response to a 2022 ‘Letter of Expectation’ directive from the Mayor that stated in part that:

“The Statement of Intent 2023-2026 must set out how AT will achieve closer local board involvement in the design and planning stage of local transport projects that affect their communities.”

16. The Kōkiri Agreement gives effect to this intent. Auckland Transport receives local board feedback via regular engagement. Auckland Transport also surveys local board members quarterly about engagement, providing an indication of satisfaction.

17. The Kōkiri Agreement was developed working closely with Auckland Council’s Governance and Engagement department.

18. The Kōkiri Agreement is reported to the local board Chair’s Forum on a regular basis.

19. This work relies on historical engagement with both Auckland Council and with other major council-controlled organisations (CCOs) through the previous joint CCO engagement plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The local board endorsed the Kōkiri Agreement 2025/2026 at their 29 July 2025 business meeting. This report provides a quarterly update on projects in the agreement.

Tauākī whakaaweawe Māori

Māori impact statement

21. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

22. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

23. The Kōkiri Agreement is focused on AT’s interaction with local boards, as such Māori input was not sought at a programme level. However, when individual projects or operational activities have impact on water or land, AT engages with iwi to seek their views. These views are shared in reports seeking decisions from the local board.

Ngā ritenga ā-pūtea

Financial implications

24. Generally, this report has limited financial implications for the local board because Auckland Transport funds all projects and programmes. However, local boards do have a transport budget, called the Local Board Transport Capital Fund.

25. Updates about Local Board Transport Capital Fund projects are included in this report (Attachment A), but financial implications are reported separately, in project specific decision reports.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. If a local board provides any formal direction on changes to the Kōkiri Agreement, there are risks to consider. Firstly, the local board needs to be able to commit to the time required for the level of engagement requested. If decisions are not able to be made or are slowed down by local board decision-making, there can be significant financial costs.

27. Auckland Transport suggests that this risk is mitigated by the local board providing sufficient workshop time to allow for timely discussion of activities listed in Kōkiri Agreement.

Ngā koringa ā-muri

Next steps

28. After local boards receive this report, AT will respond to any additional resolutions.

29. The next quarterly report is planned for December 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Schedule of Kōkiri Agreement updates	177

Ngā kaihaina

Signatories

Author

Beth Houlbrooke – Elected Member Relationship Partner

Authorisers

John Gillespie – Head Stakeholder and Community Engagement

Tristan Coulson - Local Area Manager

Aotea / Great Barrier Local Board

23 September 2025

Aotea / Great Barrier Local Board Annual Report 2024/2025

File No.: CP2025/19594

Te take mō te pūrongo

Purpose of the report

1. To seek local board adoption of the 2024/2025 Annual Report for the Aotea / Great Barrier Local Board, prior to it being adopted by the Governing Body on 25 September 2025.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Annual Report 2024/2025 is being prepared and needs to be adopted by the Governing Body by 25 September 2025. As part of the overall report package, individual reports for each local board are prepared.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) whai / adopt the draft 2024/2025 Aotea /Great Barrier Local Board Annual Report as set out in Attachment A to the agenda report.

b) tuhi ā-taipitopito / note that any proposed changes to the Aotea /Great Barrier Local Board after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 25 September 2025.

Horopaki

Context

3. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

4. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

5. The annual report contains the following sections:

Section	Description
Mihi	The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.
About this report	An overview of what is covered in this document.
Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
Local board members	A group photo of the local board members.
Our area – projects and improvements	A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.
Performance report	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.
Local flavour	A profile of either an outstanding resident, grant, project or facility that benefits the local community.
Funding impact statement	Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

6. The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

7. Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

8. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

9. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2024-2034 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

10. The annual report provides a retrospective view on both the financial and service performance in each local board area for the financial year 2024/2025.

11. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13. The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14. The next steps for the draft 2024/2025 Annual Report for the local board are:

· Inclusion into the Auckland Council Group Annual Report to the Governing Body for adoption on 25 September 2025

· Physical copies provided to local board offices, council service centres and libraries by the end of October 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Draft Aotea /Great Barrier Local Board Annual Report 2024/2025	185

Ngā kaihaina

Signatories

Author

Nan Hu - Senior Finance and Performance Advisor

Authorisers

Lou-Ann Ballantyne - General Manager Governance and Engagement

Brian Chan - General Manager Financial Advisory

Tristan Coulson - Local Area Manager

Aotea / Great Barrier Local Board

23 September 2025

Local board feedback on Auckland Council’s submission on Local Government (Auckland Council) (Transport Governance) Amendment Bill

File No.: CP2025/20433

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback to be incorporated into Auckland Council’s submission on the Local Government (Auckland Council) (Transport Governance) Amendment Bill.

Whakarāpopototanga matua

Executive summary

2. The government introduced the Local Government (Auckland Council) (Transport Governance) Amendment Bill (the Bill) on 5 September 2025. The Bill is expected to be referred to the Transport and Infrastructure Select Committee, which will set the closing date for submissions.

3. The legislation seeks to return decision-making power to elected representatives and enable Aucklanders to directly influence transport policies. The Bill seeks to reform transport governance and planning arrangements in Tāmaki Makaurau Auckland.

4. The Bill proposes:

· to establish an Auckland Regional Transport Committee (ARTC) with members from Auckland Council’s Governing Body and Crown appointees and a jointly appointed independent chair

· that ARTC is responsible for preparing a 30-year transport plan, for approval by Auckland Council and the Minister of Transport

· that ARTC would also be responsible for preparing the regional land transport plan (RLTP) for Auckland Council’s approval

· that Auckland Council is responsible for all other regional transport plans and policies

· that Auckland Council will be the Road Controlling Authority (RCA) for Auckland, noting that both the Governing Body and local boards will perform RCA functions

· that local boards are allocated specific transport decision-making functions in legislation that will apply to local and collector roads, including setting speed limits, closing roads for events, managing parking, and creating cycleways (Schedule 4)

· to retain a transport council-controlled organisation (CCO) with a narrower focus on providing public transport services within Auckland, with Auckland Council responsible for all other transport functions.

5. The Bill proposes significant change for Auckland Council and Auckland Transport. The impact of the reform on local boards and how this is supported by the organisation will need further work as the Bill passes through the legislative stage and into the transition phase.

6. The Bill anticipates a six-month transition period. Further detailed work on the transitional arrangements will be worked through as part of a transition plan.

7. A memo (Attachment A) with information on the Bill was sent to elected members and members of Houkura on 8 September 2025. A workshop was held with Governing Body members, local board chairs and Houkura on 10 September 2025. Local boards members received a briefing from the Transport Reform team on 15 September 2025.

8. Due to the limited timeframe for submissions, staff are not able to share a draft submission with local boards.

9. A thematic response from local board members would aid staff in incorporating local board views into the main points for the Governing Body’s consideration. Staff have prepared some broad questions to help guide a thematic response from local boards, and these were distributed to local board teams.

10. Staff will support local board feedback through identifying key areas for local boards to have regard to as a minimum. However, each local board is able to submit its views on any parts that are of interest and relevance.

11. Feedback from local boards will be appended to the report to the Governing Body and attached to the submission. The deadline for feedback is 24 September 2025.

12. The Governing Body will consider staff advice and local board feedback at its 25 September meeting.

13. The Bill is expected to be enacted in early 2026.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) tuku / provide feedback on the Local Government (Auckland Council) (Transport Governance) Amendment Bill to inform the council’s draft submission.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	MEMO - Local Government (Auckland Council) (Transport Governance) Amendment Bill	199

Ngā kaihaina

Signatories

Author

Karryn Kirk - Principal Strategic Advisor

Authorisers

Louise Mason - General Manager Policy

Lou-Ann Ballantyne - General Manager Governance and Engagement

Tristan Coulson - Local Area Manager

Aotea / Great Barrier Local Board

23 September 2025

Auckland Council and council-controlled organisations (CCOs) memo and information reports

File No.: CP2025/19549

Te take mō te pūrongo

Purpose of the report

1. To whiwhi / receive and provide a public record of Auckland Council departments and council-controlled organisations memoranda and information reports for circulation to the Aotea / Great Barrier Local Board.

Whakarāpopototanga matua

Executive summary

2. This is an information-only report which aims to provide greater visibility of information circulated to local board members via memoranda or report where no decisions are required.

3. All council memos and information reports are made publicly available through the regional committee agendas found at this link (agenda and minutes page).

4. The following local board memoranda and information reports have been received, as listed below.

Date	Subject
31 August 2025	Aotea/Great Barrier Emergency Readiness Plan update quarter 4 2024/2025 (appended as Attachment A)

5. The following regional memoranda and information reports have been received:

Date	Subject
11 September 2025	MEMO: State of the Environment in 2025 (appended as Attachment B)
8 September 2025	MEMO: Select Committee report on the Time of Use Charging enabling legislation (appended as Attachment C)
4 September 2025	MEMO: Approval of Plan Change 106 Filming on Sites and Places of Significance to Mana Whenua (appended as Attachment D)
29 August 2025	UPDATE: Recovery Office Navigation Service (appended as Attachment E)
27 August 2025	MEMO: Update on Highly Pathogenic Avian Influenza (HPAI) (appended as Attachment F)
18 August 2025	MEMO: Disability Action Plan June 2025 progress update and refresh (appended as Attachment G)

6. Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this report. Local Board members via their support staff should direct any questions to the authors.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a) tuhi tīpoka / note attachments A to G of the agenda report.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Aotea/Great Barrier Emergency Readiness Plan update quarter 4 2024/2025	205
b ⇨	MEMO: State of the Environment in 2025 (Under Separate Cover)
c ⇩	MEMO: Select Committee report on the Time of Use Charging enabling legislation	209
d ⇩	MEMO: Approval of Plan Change 106 Filming on Sites and Places of Significance to Mana Whenua	211
e ⇩	UPDATE: Recovery Office Navigation Service	221
f ⇩	MEMO: Update on Highly Pathogenic Avian Influenza (HPAI)	239
g ⇨	MEMO: Disability Action Plan June 2025 progress update and refresh (Under Separate Cover)

Ngā kaihaina

Signatories

Author	Guia Nonoy - Democracy Advisor
Authoriser	Tristan Coulson - Local Area Manager

Chairperson	Izzy Fordham
Deputy Chairperson	Chris Ollivier
Members	Patrick O'Shea
	Neil Sanderson

No.	Title	Page
a ⇩	20250812 Aotea / Great Barrier Local Board workshop proceedings	255
b ⇩	20250826 Aotea / Great Barrier Local Board workshop proceedings	269
c ⇩	20250902 Aotea / Great Barrier Local Board workshop proceedings	285
d ⇩	20250909 Aotea / Great Barrier Local Board workshop proceedings	301

Author	Jacqui Fyers - Senior Local Board Advisor
Authoriser	Tristan Coulson - Local Area Manager