1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) whakaū / confirm the ordinary minutes of its meeting, held on Tuesday, 26 August 2025, including the confidential section, as a true and correct record.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

7.1 Petition: Spraying of glyphosate at Brunton Park Orewa

Te take mō te pūrongo

Purpose of the report

1. Nancy Stride is presenting petition requesting that the spraying of glyphosate at Brunton Park Orewa be stopped.

2. Supporting Information has been provided and is included as Attachment A and B to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whiwi / receive the petition in relation to spraying of glyphosate at Brunton Park Orewa.

Attachments

a Supporting Information: Letter of complaint to the Auckland Council......... 331

b Supporting Information: Important recent study........................................... 333

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Gulf Harbour Yacht Club - Marine Sciences Resource Centre Proposal

Te take mō te pūrongo

Purpose of the report

1. Michael Pignéguy has requested a deputation to discuss a lease the Gulf Harbour Yacht Club are seeking for the old ferry ticket booking office on the Gulf Harbour Hammerhead for a new Marine Sciences Resource Centre.

2. Supporting Information has been provided and is included as Attachment A to the agenda report.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakamihi / thank Michael Pignéguy for his presentation and attendance at the meeting.

Attachments

a Supporting Information: Gulf Harbour Yacht Club = Whangaparaoa
Marine Sciences Resource Centre Proposal............................................... 335

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Hibiscus and Bays Local Board

23 September 2025

Approve the scope for the development of the Hibiscus and Bays Sport and Active Recreation Facility Plan

File No.: CP2025/14535

Te take mō te pūrongo

Purpose of the report

1. To approve the scope for the development of the Hibiscus and Bays Sport and Active Recreation Facilities Plan (plan).

Whakarāpopototanga matua

Executive summary

2. On 24 June 2025, the Hibiscus and Bays Local Board approved the Local Community Services Work Programme 2025/2026 which included the activity Item 4374: Development of the Hibiscus and Bays Sport and Active Recreation Facilities Plan (resolution number HB/2025/72).

3. This item has $50,000 local opex budget allocated for the 2025/2026 financial year.

4. Sport and active recreation facilities plans provide strategic guidance to support decision-making regarding investment, advocacy, partnerships, and opportunities across the facility network.

5. The scope for the plan will guide the development of the plan, ensuring it captures key data and analysis to inform decision-making on operational matters, capital investment and leasing decisions.

6. At a workshop on 9 September 2025, the board provided direction on the scope to guide the development of the Hibiscus and Bays Sport and Active Recreation Facilities Plan.

7. The recommended scope of the plan (refer to Attachment A of the agenda report) is now presented to the local board for approval.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakaae / approve the scope for the development of the Hibiscus and Bays Sport and Active Recreation Facilities Plan to include:

i) geographic area – focus on provision within the local board area with consideration for neighbouring communities, rohe boundaries specifically identified by mana whenua, sub-regional facilities, and/or bespoke facilities

ii) activity type – sport and active recreation

iii) facility model – full facility network including but not limited to:

A) council-owned land; council-owned and operated facilities

B) council-owned land; council-owned facility; community operated facilities (leased)

C) council-owned land; community-owned and operated facilities

D) council-owned community facilities with potential for sport and active recreation

E) Ministry of Education owned and operated facilities

F) facilities of cultural significance providing community outcomes

G) places of worship and education facilities where there is community access

H) private or commercially owned and operated facilities where there is community access

I) public spaces

b) ensure a key focus of the development of the Hibiscus and Bays Sport and Active Recreation Facilities Plan includes the current and future sport and recreation facility needs of Metro Park East.

Horopaki

Context

8. On 24 June 2025, the local board approved the Local Community Services Work Programme 2025/2026 which included the activity Item 4374: Development of the Hibiscus and Bays Sport and Active Recreation Facilities Plan (resolution number HB/2025/72).

9. The approved activity description is:

“Development of the Hibiscus and Bays Sport and Active Recreation Facilities Plan to provide strategic guidance to inform decision-making regarding investment, advocacy, partnerships, and opportunities within the sport and recreation facility network.” This item has $50,000 Locally Driven Initiatives operational budget allocated for the 2025/2026 financial year.

10. This item has $50,000 local opex budget allocated for the 2025/2026 financial year.

Sport and Active Recreation facilities plans

11. Sport and active recreation facilities plans offer strategic guidance to inform decision-making regarding investment, advocacy, partnerships, and opportunities within the sport and recreation facility network.

12. These plans outline the current network of sport and active recreation facilities across a specified geographic area.

13. Sport and active recreation plans also identify existing and future provision challenges and needs.

14. Key outputs of the proposed sport and active recreation facilities plan include:

· consolidated inventory of sport and active recreation facilities

· analysis of themes and trends of local facility needs and issues

· assessment of potential impacts of demographic and infrastructure changes

· identification of gaps in facility provision against current and future needs

· development of a framework for prioritising projects/potential opportunities for further analysis and assessment

· prioritised list of projects/opportunities to provide clear direction to support advocacy, resource allocation and leasing decisions.

Scope to develop the plan

15. At a workshop on 9 September 2025, the board gave direction on the scope to guide the development of the Hibiscus and Bays Sport and Active Recreation Facilities Plan.

16. A quality scope ensures the development of a plan that captures key data and supporting analysis. This information will inform decision-making across the council spectrum, including operational matters, capital investment and leasing decisions.

17. The proposed plan scope (Attachment A) is now presented to the local board for approval.

Tātaritanga me ngā tohutohu

Analysis and advice

18. The scope can be segmented into three key elements; geographic area, activity type, and facility model; which are detailed below.

Geographic area

19. The plan will consider community need and facility priorities within a specific, defined geographic area.

20. The board boundaries provide an initial focus area which will capture a large percentage of facility users.

21. However, a degree of flexibility will be retained on the local board boundaries so that geographic needs beyond the rohe boundaries can also be considered, for example:

· adjacent communities

· nearby bespoke facilities

· nearby sub-regional or regional facilities

· specific sites of interest to mana whenua which may fall slightly outside of the local board boundary.

22. The proposed geographic scope will focus on provision within the local board area with consideration for neighbouring communities, rohe boundaries specifically identified by mana whenua, sub-regional facilities, and/or bespoke facilities.

23. An alternative geographic scope could strictly limit the investigation to locations within the board boundaries. This approach is not recommended as it could overlook the benefit that Hibiscus and Bays communities gain from facilities located just outside the local board area and may lead to unnecessary duplication of facilities.

Activity type

24. There are many ways Aucklanders can get active. The focus of this plan is to identify supply and demand gaps, and opportunities within the Hibiscus and Bays sport and active recreation infrastructure network.

25. The scope will help define and categorise how people keep active, before assessing what infrastructure requirements there are.

26. Manaaki Tāmaki Makaurau - Auckland Open Space, Sport and Recreation Strategy provides the following definitions which can be applied to understand our scope of “activity”:

· Sport is organised physical activity. This includes community sport where young people and adults participate in organised sport and training at a local and regional level. Participation in sport is motivated by a range of things including health and wellbeing, learning and achievement, and a sense of connection and belonging.

· Active recreation is informal physical activity that can take place indoors or outdoors. This type of recreation is increasingly popular with Aucklanders as they lead busier lives.

27. The recommended proposed scope of activity type is sport and active recreation as defined within the Manaaki Tāmaki Makaurau - Auckland Open Space, Sport and Recreation Strategy. The plan will also be cognisant of cultural activity pertaining to active recreation, e.g. Tai Chi.

28. An alternative scope could limit the plan to facilities for formal organised sport. This is not recommended as Aucklanders derive the same physical and mental health benefits from both organised sport and informal active recreation. With participation trends shifting, informal active recreation opportunities are becoming increasingly important for Aucklanders.

Facility model

29. The demand for sport in Tāmaki Makaurau is growing and changing. Communities participate across a wide range of places and spaces of differing facility ownership and operating models.

30. A full network scope (recommended option) is proposed for the plan. This will entail the investigation of all facilities providing, or with potential to provide, community access for sport and active recreation, irrespective of ownership or operational model.

31. The full network option will include, but is not limited to:

· council-owned land; council-owned and operated facilities

· council-owned land; council-owned facility; community operated facilities (leased)

· council-owned land; community-owned and operated facilities

· council-owned community facilities with potential for sport and active recreation

· Ministry of Education (MoE) owned and operated facilities

· facilities of cultural significance providing community outcomes

· places of worship and education facilities (non-MoE) where there is community access

· private or commercially owned and operated facilities where there is community access

· public spaces.

32. A full network scope allows for the most comprehensive analysis of the facilities network. It provides a platform to inform internal council investment and offers insights to support community led projects, or leverage partnership opportunities.

33. A full network scope also encompasses all facilities that provide community access for sport and active recreation, irrespective of ownership or operating model.

34. An alternative scope could limit the plan to council-owned assets. This approach is not recommended because the sport and recreation facility network extend well beyond council ownership and includes a wide range of ownerships and operational models. A full network view is essential to inform effective investment decisions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

35. There will be no impact on direct greenhouse gas emissions from the adoption of the scope to develop the plan.

36. Future implementation options in the plan will include a high-level assessment for impact on greenhouse gas emissions and overall climate change before recommendations are presented to the Hibiscus and Bays Local Board.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37. Cross-department collaboration and consultation will be required, particularly with the Parks and Community Facilities department.

38. The completed Sport and Active Recreation Facilities plan will support the annual Parks and Community Facilities work programme and guide decision-making on existing council budget lines that impact the provision of sport and active recreation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39. The board supports sport and active recreation facilities through operational funding, capital funding and community leases within the Community Wellbeing and Parks and Community Facilities work programmes.

40. The development and future implementation of the plan relate to the following outcomes and objectives expressed in the Hibiscus and Bays Local Board Plan as detailed below:

· Opportunities to participate in the arts and sport are available and accessible to all.

· Support participation in sport and recreation opportunities, including providing continued access to facilities and local reserves.

· Participation in sport and recreation is maintained or grown.

41. At the workshop held on 9^th of September 2025, the local board provided direction on the scope to guide the development of the plan, including the following areas:

· hybrid partnership models including schools and commercial partners

· support and strengthening of the current sport infrastructure i.e. existing clubs, facilities and relationships

· investigation for funding the implementation of the Sport and Active Recreation Facilities Plan

· assessing sports field utilisation and coordination

· recommendations on review/ refresh timing

· priority, immediate medium and long term, by suburb and by sport where possible

· Metro Park East – current and future need by code (existing and potential) and recommendation on facility(s) required to support participation appropriately.

Tauākī whakaaweawe Māori

Māori impact statement

42. The proposed scope for the plan was presented at a mana whenua forum on 8 August 2025. The proposed Māori engagement strategy was supported when presented, and when it is completed, staff will go back to engage and request feedback on the draft plan.

43. Throughout the plan development there will be consultation with mana whenua iwi, mataawaka, marae, kura, and internal Māori Outcomes staff within council. This proposed level of engagement was supported by mana whenua engagement completed on 8 August 2025.

Ngā ritenga ā-pūtea

Financial implications

44. There are no financial implications specifically related to the approval of the scope to develop the plan.

45. The local board have allocated $50,000 from the 2025/2026 local opex budget for the development of the plan (resolution number HB/2025/72).

46. The development of the plan will take place during the 2025/2026 financial year, and where necessary budgets committed for this project will be accrued or carried forward.

47. Future implementation of options identified in the plan may require additional budget. This will be considered as part of future work programmes.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

48. There are no significant risks identified in adopting the scope to develop the plan.

49. If the approved scope of the plan is not sufficiently comprehensive, there is a risk that gaps and needs are not identified, which could affect the delivery of sport and active recreation opportunities in the Hibiscus and Bays Local Board area.

Ngā koringa ā-muri

Next steps

50. Procurement will be completed upon adoption of the scope.

51. An internal steering group will be established, and staff will seek the support of Harbour Sport to assist in liaising with community groups as part of the consultation phase.

52. A draft plan will be workshopped with the local board in quarter three before the final plan is presented for adoption in quarter four of the 2025/2026 financial year.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Hibiscus and Bays Sport and Active Recreation Plan Overview	15

Ngā kaihaina

Signatories

Authors

Mike Thompson - Sport & Recreation Lead

Authorisers

Pippa Sommerville - Manager Sport & Recreation

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

23 September 2025

Hibiscus and Bays Local Board Annual Report 2024/2025

File No.: CP2025/19574

Te take mō te pūrongo

Purpose of the report

1. To seek local board adoption of the 2024/2025 Annual Report for the Hibiscus and Bays Local Board, prior to it being adopted by the Governing Body on 25 September 2025.

Whakarāpopototanga matua

Executive summary

2. The Auckland Council Annual Report 2024/2025 is being prepared and needs to be adopted by the Governing Body by 25 September 2025. As part of the overall report package, individual reports for each local board are prepared.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whai / adopt the draft 2024/2025 Hibiscus and Bays Local Board Annual Report as set out in Attachment A to the agenda report

b) tuhi ā-taipitopito / note that any proposed changes to the Hibiscus and Bays Local Board after the adoption will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body on 25 September 2025.

Horopaki

Context

3. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement. This includes reporting on the performance measures for local activities and the overall funding impact statement for the local board.

4. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of their local board plan.

Tātaritanga me ngā tohutohu

Analysis and advice

5. The annual report contains the following sections:

Section	Description
Mihi	The mihi is an introduction specific to each local board area and is presented in Te Reo Māori and English.
About this report	An overview of what is covered in this document.
Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
Local board members	A group photo of the local board members.
Our area – projects and improvements	A visual layout of the local board area summarising key demographic information and showing key projects and facilities in the area.
Performance report	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved. Includes the activity highlights and challenges.
Local flavour	A profile of either an outstanding resident, grant, project or facility that benefits the local community.
Funding impact statement	Financial performance results compared to long-term plan and annual plan budgets, together with explanations about variances.

Tauākī whakaaweawe āhuarangi

Climate impact statement

6. The council’s climate change disclosures are covered in volume four of the annual report and sections within the summary annual report.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

7. Council departments and council-controlled organisations comments and views have been considered and included in the annual report in relation to activities they are responsible for delivering on behalf of local boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

8. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori

Māori impact statement

9. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2024-2034 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea

Financial implications

10. The annual report provides a retrospective view on both the financial and service performance in each local board area for the financial year 2024/2025.

11. There are no financial implications associated with this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

12. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with accounting standard PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13. The annual report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri

Next steps

14. The next steps for the draft 2024/2025 Annual Report for the local board are:

· inclusion into the Auckland Council Group Annual Report to the Governing Body for adoption on 25 September 2025

· physical copies provided to local board offices, council service centres and libraries by the end of October 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Hibiscus and Bays Local Board Annual Report 2024/2025	29

Ngā kaihaina

Signatories

Authors

Hao Chen - Manager Local Board Financial Advisory

Authorisers

Brian Chan - General Manager Financial Advisory

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

23 September 2025

Kōkiri Report: Browns Bay Town Centre speed limit reduction

File No.: CP2025/19810

Te take mō te pūrongo

Purpose of the report

1. To seek support from the Hibiscus and Bays Local Board to introduce a 40km/h speed limit within the Browns Bay Town Centre area, which will complement the safety infrastructure improvements that are to be constructed before December 2025.

Whakarāpopototanga matua

Executive summary

2. The Browns Bay Town Centre safety infrastructure improvements were co-designed with a working group made up of Auckland Transport officers, elected representatives, the Browns Bay Business Association, and interested residents.

3. The proposed safety improvements were workshopped with the local board on 11 February and public engagement ran from 29 April to 25 May 2025.

4. The safety improvements design allows for a 40km/h speed limit to be introduced within the Browns Bay Town Centre. The proposed 40km/h speed limit requires a separate consultation process to the safety infrastructure improvements.

5. Setting new speed limits need to comply with the Land Transport Rule: Setting of Speed Limits 2024.

6. Auckland Transport now seeks support from the local board to carry out assessment, consultation, and implementation of the 40 km/h speed limit within the Browns Bay Town Centre.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) tautoko / supports the assessment and consultation for a 40km/h speed limit within the Browns Bay Town Centre area

a) whakamana / authorises Auckland Transport to progress the 40km/h speed limit to implementation, subject to general positive sentiment from public engagement.

Horopaki

Context

7. Safety infrastructure improvements are proposed in town centres due to the high number of vulnerable users. The improvements often consist of engineering measures supported by a reduced speed limit.

8. The safety infrastructure improvements for the Browns Bay Town Centre, which are to be constructed prior to December 2025, were co-designed with a working group made up of Auckland Transport officers, elected representatives, the Browns Bay Business Association, and interested residents.

9. The infrastructure proposals were workshopped with the local board on 11 February and public engagement ran from 29 April to 25 May 2025. A copy of the engagement feedback summary is attached to this agenda report as Attachment A and a high-level engagement summary is Attachment B. There was overwhelming support from the community for the proposed changes.

10. The proposed 40km/h speed limit was not included within the consultation for the safety infrastructure improvements as a speed limit requires a separate consultation process.

11. A reduced speed limit of 40km/h in the Browns Bay Town Centre will support the safety infrastructure improvements soon to be constructed and make a safer environment for all users of the town centre.

Tātaritanga me ngā tohutohu

Analysis and advice

12. When setting a new speed limit, it must comply with the Land Transport Rule: Setting of Speed Limits 2024, where the lowest speed limit for an urban street is 40km/h where there is significant pedestrian and cycle activity. The information required when proposing a change includes the following:

a) the role and function of the road

b) how the road is used, including the different types of road users

c) why a speed limit change has been proposed rather than any other speed management intervention

d) a Cost Benefit Disclosure Statement.

13. The Cost Benefit Disclosure Statement needs to include:

a) the estimated safety impacts of the proposed speed limit change. This includes:

· number and severity of crashes on the affected road over the previous five years

· estimated impact of the proposed speed limit change on the number and severity of crashes on the road in the next five years, expressed as an annual rate averaged over those five years

b) the estimated travel time impacts of the proposed speed limit change. This includes:

· current mean operating speed on the road

· estimated mean operating speed on the road once the proposed speed limit change is in effect

· estimated impact of the proposed speed limit change on:

o individual vehicle journey time on the road

o collective vehicle journey times on the road, accounting for average annual daily traffic volumes

c) the estimated implementation costs of the proposed speed limit change.

14. The above information is used when consulting on a speed limit change, which is required for each road being proposed. The consultation period is a minimum of six weeks and all feedback received will be taken into account before a recommendation is made.

15. The existing 30km/h speed limit on Beach Front Lane can remain.

16. A plan showing the overall proposed area of speed limit reduction in Browns Bay Town Centre is attached to this agenda report (Attachment C to the agenda report).

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. Auckland Transport engages closely with Auckland Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Auckland Council’s priorities.

18. Auckland Transport reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. Auckland Transport’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The speed limit reduction proposed in this report does not impact on council facilities therefore the views of council departments have not been sought.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. A workshop was held with the local board on 11 February 2025 at which they indicated support for the Browns Bay Town Centre safety infrastructure improvements to go to public consultation, and a copy of the Community Engagement Report was shared with the local board via email on 8 August 2025.

Tauākī whakaaweawe Māori

Māori impact statement

21. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

22. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

23. In this case, there is no significant decision being requested in relation to land or a body of water so specific Māori input was not sought.

Ngā ritenga ā-pūtea

Financial implications

24. This decision has no financial implications for the Hibiscus and Bays Local Board. The implementation of the 40km/h speed limit will be funded through Auckland Transport’s Road Safety Engineering Programme.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There are no risks or mitigations at this time.

Ngā koringa ā-muri

Next steps

26. Auckland Transport will begin the assessment and consultation of a 40km/h speed limit for the Browns Bay Town Centre area.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Browns Bay Town Centre Safety Improvements – Community Engagement Report (Under Separate Cover)
b ⇩	Browns Bay Town Centre Safety Improvements: High Level Engagement Summary	45
c ⇩	Browns Bay – Proposed Speed Limit Extents	47

Ngā kaihaina

Signatories

Authors

Beth Houlbrooke – Elected Member Relationship Partner

Andrew Garratt – Programme Director

Authorisers

John Gillespie – Head of Stakeholder and Community Engagement

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

23 September 2025

Auckland Transport Kōkiri / Local Board Transport Agreement - Quarterly update September 2025

File No.: CP2025/19949

Te take mō te pūrongo

Purpose of the report

1. To receive the September 2025 quarterly update on the Kōkiri / Local Board Transport Agreement 2025/2026 (Kōkiri Agreement).

Whakarāpopototanga matua

Executive summary

2. The Kōkiri Agreement 2025/2026 is a local board’s engagement plan with Auckland Transport’s work programme.

3. Developing the agreement is an annual process. During this process Auckland Transport provides advice on its work programme, seeks feedback from the local board, responds to this feedback, and establishes an endorsed plan for engaging on work in the local board area.

4. This report provides an update on projects in the local board’s Kōkiri Agreement.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whiwhi / receive the September 2025 quarterly update on the Kōkiri / Local Board Transport Agreement 2025/2026.

Horopaki

Context

5. In mid-2023, development of the Kōkiri Agreement was initiated to build a more structured and supportive relationship between local boards and Auckland Transport (AT). The Kōkiri Agreement is formed through an annual process that includes the following steps:

October/November	Auckland Transport provides quality advice to local boards on the next financial year’s work programme.
March	Local boards provide their feedback, prioritise projects or programmes, and request levels of engagement for each project.
April/May	Auckland Transport responds to that feedback, and a Kōkiri Agreement is written for each local board.
June/July	Auckland Transport seeks formal endorsement of the Kōkiri Agreement from local boards.

6. Auckland Transport reports quarterly on the prioritised projects and programmes listed in the local board’s Kōkiri Agreement.

7. This process provides a clear annual structure for engaging with AT. Local boards are able to influence Auckland Transport’s work programme through the annual Kōkiri Agreement process.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Kōkiri Agreements prioritise the projects or programmes that are of most interest to the local board. Clear local board prioritisation provides Auckland Transport with expectations of transport related objectives, in addition to the objectives provided in the local board plan. This information helps AT to either inform its planning or to offer better explanations for why certain projects or programmes cannot be delivered.

9. However, plans evolve and change, so AT reports quarterly on progress of projects in the Kōkiri Agreement. This means that local boards are kept informed and have a regular opportunity to provide formal feedback to AT about their work programme.

10. The levels of engagement in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine and are as follows:

Collaboration	Auckland Transport and the local board work together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.
Consultation	Auckland Transport leads the project or programme but works with the local board, providing opportunities to input into the plan. If possible, AT incorporates the local board’s feedback into the plan, and if it is not able to, provides clear reasons for that decision.
Informing	Auckland Transport leads the project or programme informing the local board about progress. Local board members may be asked to provide their local knowledge and insight by AT, however there is no expectation that the project must be modified based on that input.

11. Attachment A to the agenda report provides updates about all projects and programmes currently listed in this local board’s Kōkiri Agreement 2025/2026. This report also includes the following attachments:

· Attachment B is a quarterly update on road maintenance activities.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. This report does not have a direct impact on climate, however the projects it refers to will.

13. Auckland Transport engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

14. Auckland Transport reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The Kōkiri Agreement is a product of the Local Board Relationship Project. Auckland Transport started the project in response to a 2022 ‘Letter of Expectation’ directive from the Mayor that stated in part that:

“The Statement of Intent 2023-2026 must set out how AT will achieve closer local board involvement in the design and planning stage of local transport projects that affect their communities.”

16. The Kōkiri Agreement gives effect to this intent. Auckland Transport receives local board feedback via regular engagement. Auckland Transport also surveys local board members quarterly about engagement, providing an indication of satisfaction.

17. The Kōkiri Agreement was developed working closely with Auckland Council’s Governance and Engagement department.

18. The Kōkiri Agreement is reported to the local board Chair’s Forum on a regular basis.

19. This work relies on historical engagement with both Auckland Council and with other major council-controlled organisations (CCOs) through the previous joint CCO engagement plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20. The local board endorsed the Kōkiri Agreement 2025/2026 at their 22 July 2025 business meeting. This report provides a quarterly update on projects in the agreement.

Tauākī whakaaweawe Māori

Māori impact statement

21. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

22. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

23. The Kōkiri Agreement is focused on AT’s interaction with local boards, as such Māori input was not sought at a programme level. However, when individual projects or operational activities have impact on water or land, AT engages with iwi to seek their views. These views are shared in reports seeking decisions from the local board.

Ngā ritenga ā-pūtea

Financial implications

24. Generally, this report has limited financial implications for the local board because Auckland Transport funds all projects and programmes. However, local boards do have a transport budget, called the Local Board Transport Capital Fund.

25. Updates about Local Board Transport Capital Fund projects are included in this report (Attachment A), but financial implications are reported separately, in project specific decision reports.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. If a local board provides any formal direction on changes to the Kōkiri Agreement, there are risks to consider. Firstly, the local board needs to be able to commit to the time required for the level of engagement requested. If decisions are not able to be made or are slowed down by local board decision-making, there can be significant financial costs.

27. Auckland Transport suggests that this risk is mitigated by the local board providing sufficient workshop time to allow for timely discussion of activities listed in Kōkiri Agreement.

Ngā koringa ā-muri

Next steps

28. After local boards receive this report, AT will respond to any additional resolutions.

29. The next quarterly report is planned for December 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Schedule of Kōkiri Agreement updates	53
b ⇩	Road maintenance activities	59

Ngā kaihaina

Signatories

Authors

Beth Houlbrooke – Elected Member Relationship Partner

Authorisers

John Gillespie – Head Stakeholder and Community Engagement

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

23 September 2025

Kōkiri Report: Whangaparāoa Road Manly crossing and new Local Board Transport Capital Fund Projects 2025/2026

File No.: CP2025/20490

Te take mō te pūrongo

Purpose of the report

1. To seek approval for five new Local Board Transport Capital Fund projects to commence in the Hibiscus and Bays Local Board area.

Whakarāpopototanga matua

Executive summary

2. This report provides information on projects related to the Hibiscus and Bays Local Board’s Kōkiri Agreement, a local plan that outlines levels of engagement with local projects between Auckland Transport and the local board.

3. Following cancellation of the Vaughans Road Safety Improvements project, and cost savings on Whangaparāoa Road Manly crossing project, the local board has $860,616.40 in its 2025/2026 Local Board Transport Capital Fund it can reallocate.

4. If the fund is not spent by 30 June 2026, it cannot be carried forward.

5. As all Local Board Transport Capital Fund projects are at a ‘collaborate’ level of engagement in Kōkiri, formal local board support to proceed is required.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) tuhi tīpoka / note that the Vaughans Road safety improvements project is now cancelled under the Local Board Transport Capital Fund programme, with the remaining budget of $680,616.40 to be reallocated to new projects

b) whakaae / approve the relocation of the Whangaparāoa Road, Manly crossing to west of Walbrook Road, noting a cost saving of $180,000.00

c) whakaae / approve $250,000.00 towards the upgrade of 32 Matipo Road, Mairangi Bay crossing from a kea crossing to a zebra crossing

d) whakaae / approve $180,000.00 towards the upgrade of 59 Deep Creek Road, Waiake zebra crossing to include a pedestrian refuge

e) whakaae / approve $250,616.40 towards the construction of a zebra crossing at 227 East Coast Road, Campbells Bay

f) whakaae / approve $120,000.00 towards speed calming measures at Piripiri Point Drive, Okura

g) whakaae / approve $60,000.00 towards construction of a bus shelter at 2 Spur Road, Stillwater

h) whakaee / approve any cost savings from the above Local Board Transport Capital Fund projects be applied to the following contingency projects:

i) Additional bus shelter opposite 2 Spur Road, Silverdale - $60,000.00

ii) Bus shelter at 991 East Coast Road, Redvale - $60,000.00

iii) Streamview Way, Okura parking bays - $160,000.00.

Horopaki

Context

6. Auckland Transport manages Auckland’s transport network on behalf of Auckland Council. Auckland Transport’s Kōkiri Agreement provides a structured annual process for local boards to engage with and influence transport projects and programmes. Every year local boards and Auckland Transport work together to set ‘levels of engagement’ for projects and programmes that Auckland Transport is delivering. This process clearly defines the board’s expectations and Auckland Transport’s responsibilities.

7. The levels of engagement noted in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine, were agreed between Auckland Council and Council Controlled Organisations in 2020; and are as follows:

· Collaborate - Auckland Transport and the local board are working together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.

· Consult - Auckland Transport leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, Auckland Transport incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

· Inform - Auckland Transport leads the project or programme but works with the local board providing opportunities to input into the plan. If possible, Auckland Transport incorporates the local board’s feedback into the plan; and if it is not able to provides clear reasons for that decision.

8. Any ‘Collaborate’ or ‘Consult’ project involves local board decisions that need to be taken and recorded. This report is to provide the decisions relating to the delivery of Local Board Transport Capital Projects which are all at a ‘Collaborate’ level of engagement in the local board’s Kōkiri Agreement.

Tātaritanga me ngā tohutohu

Analysis and advice

Vaughans Road Safety improvements

9. At a workshop on 19 August 2025, Auckland Transport informed the local board that the Vaughans Road safety improvements project, which included a $685,906.40 contribution from the Local Board Transport Capital Fund will not proceed due to pavement strength issues identified (see Attachment A to this agenda report). $591,241.34 was approved in February 2025 (resolution number HB/2025/11) and $94,665.06 is in cost savings from the Hibiscus Coast Highway/Whangaparāoa Road intersection pedestrian safety improvements.

10. Auckland Transport will be applying to its Investment Committee for funding for a full upgrade instead, however this is subject to budget availability and prioritisation.

11. Auckland Transport will proceed with intersection upgrades at Vaughans Road and Okura River Road, and at East Coast Road and Okura River Road.

12. The local board can now reallocate the balance remaining of $680,616.40, following initial concept design and public engagement work, to new projects.

Whangaparāoa Road, Manly crossing

13. Auckland Transport presented to a workshop of the local board on 9 September 2025 on the progress of this project (see Attachment B to this agenda report).

14. Public engagement for the project ran from 7 – 25 July which included:

· emailing key stakeholders such as Fire and Emergency New Zealand (Manly Fire Station), and Manly Methodist Church

· distributing letters to 72 residents/owners/occupiers near the planned work site

· an online web page: https://haveyoursay.at.govt.nz/whangaparaoa-road-manly.

15. Three submissions were received, two from key stakeholders and one from a local resident. Feedback focused on operational concerns related to emergency access, over dimension freight routes, and residential property access. Auckland Transport has reviewed each submission and provided tailored responses, including vehicle tracking assessments and design adjustments where feasible.

16. Due to negative feedback concerning the position of the refuge island on Whangaparāoa Road, Auckland Transport presented three alternative design options for the local board to consider outlined in table one below.

Table 1: Options for 956 Whangaparāoa Road pedestrian crossing

Option	Advantages		Disadvantages	Cost	Cost Savings / Additional Funding
1. Pedestrian refuge island and pram crossing		Crossing facility at pedestrian desire line; No parking loss; Less negative sentiment towards project	No crossing on Whangaparaoa Road; Subject to public engagement	Low Cost	High underspend estimated – $280,000.00
2. At grade mid-block signalised crossing		Less impact to adjacent on-street parking; Crossing at pedestrian desire line; Existing emergency traffic signals can be integrated	High cost; Low crossing demand; Can be disruptive to Traffic Flows; Subject to public engagement	High Cost – signalised crossing can be delivered within the budget	If Walbrook refuge delivered additionally – additional funding of $50,000.00 required
3. Pedestrian refuge island (AT recommended option)		Crossing can be provided on Whangaparāoa Road; Speed calming due to lane width reduction; Customer feedback confirms use of a secondary desire line; Improved connectivity between bus stops	Parking loss of 12 on-street parking; Subject to public engagement	Medium Cost – Still within budget allocated	Expected cost savings - $180,000.00

17. At the workshop on 9 September 2025 the local board indicated their preference to relocate the pedestrian refuge crossing on Whangaparāoa Road to west of Walbrook Road – Option 3 above. This is also Auckland Transport’s recommended option.

18. If the local board approves the relocation of this crossing, Auckland Transport will re-engage with the 72 residents/owners/occupiers about this change.

19. The local board had previously approved $425,000 for this crossing (resolution number HB/2023/91 and HB/2025/11), however after initial designs have been completed, Auckland Transport advises that only $245,000 is required to construct this project, resulting in savings of $180,000 that the local board can reallocate to new projects.

20. If the local board chooses to support another option, it will need to make adjustments to the list of new project ideas it wishes to support, to fit the overall total budget remaining.

New project ideas

21. If the recommendation of option 3 for Whangaparāoa Road, Manly crossing is supported there will be a total savings from the above two projects of $860,616.40, which can be reallocated to new projects.

22. On 9 September 2025, the local board received an update on ongoing projects within the 2023-2026 Local Board Transport Capital Fund programme, as well as proposed new projects (see Attachment C to this agenda report).

23. Auckland Transport’s recommendation is to apply the remaining funds to the following projects:

· 32 Matipo Road, Mairangi Bay pedestrian crossing upgrade - $250,000.00.

· 59 Deep Creek Road pedestrian crossing upgrade - $180,000.00.

· 227 East Coast Road pedestrian crossing - $250,616.40.

· Piripiri Point Drive, Okura speed calming - $120,000.00.

· 2 Spur Road, Silverdale bus shelter - $60,000.00.

24. These projects are recommended because they can be completed by 30 June 2026 to meet the 2023-2026 LBTCF funding availability deadline.

25. The Spur Road bus stop is not located on an AT Metro route, making it unlikely that Auckland Transport would provide a shelter there. If the local board chooses to fund construction of a shelter at this location, which is used by Ministry of Education buses, it will offer an amenity that may not otherwise be addressed.

26. During the workshop, a request was made for Auckland Transport to consider installing a bus shelter at 991 East Coast Road, Redvale. This request has been logged for further investigation. The request is under review and may be added as a contingency project pending further subject matter expert advice. It also needs confirmation if this stop is exclusively for Ministry of Education routes. $60,000 would be required for the single bus shelter.

27. Auckland Transport recommends the local board nominate some quick-win contingency projects should the projects approved in this report come in under budget before the end of the financial year, provided they can also be delivered by 30 June 2026.

28. Auckland Transport also presented brief information on other potential projects which the incoming local board could consider supporting from the next LBTCF funding round for 2026-2029. These were:

· Additional bus shelter opposite 2 Spur Road, Silverdale - $60,000.00

· Streamview Way, Long Bay parking bays - $160,000.00

· Crossing at 672 Beach Road, Browns Bay - $600,000.00

· 47 Gulf Harbour Drive, Hobbs Bay pedestrian refuge upgrade - $170,000.00

· The Esplanade, Campbells Bay footpath - $270,00.00.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29. Auckland Transport engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

30. Auckland Transport reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. Auckland Transport’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31. The Local Board Transport Capital Fund projects proposed in this report do not impact on council facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32. The Hibiscus and Bays Local Board workshopped the above projects on 9 September 2025. This enabled members to ask questions and raise concerns prior to this report being submitted.

Tauākī whakaaweawe Māori

Māori impact statement

33. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

34. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

35. In this case the decisions do not involve a significant decision in relation to land or a body of water so specific Māori input was not sought.

Ngā ritenga ā-pūtea

Financial implications

36. The Hibiscus and Bays Local Board is committing a total of $860,616.40 from the Local Board Transport Capital Fund to progress the five new projects recommended in this report, and any contingency projects it nominates.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37. The proposed decisions do have some risk, any construction project can be affected by a range of factors including weather, contract availability or discovery of previously un-identified factors like unmapped infrastructure.

38. Auckland Transport manages risk by retaining a 10 per cent contingency on the projects and historically there are several occasions in the organisation has used budget surpluses in other programmes to support delivery of the Local Board Transport Capital Fund. However, there is always a small risk that more money may be required from the Local Board Transport Capital Fund.

Ngā koringa ā-muri

Next steps

39. With support from the local board the above projects will progress to concept design and Auckland Transport will report back to the local board with design options before proceeding to public engagement, detailed design and construction, to be completed by 30 June 2026.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Vaughans Rd Proposed Safety Improvements update – 19 August 2025	67
b ⇩	956 Whangaparāoa Road pedestrian crossing presentation – 9 September 2025	81
c ⇩	Local Board Transport Capital Fund presentation – 9 September 2025	93

Ngā kaihaina

Signatories

Authors

Beth Houlbrooke, Elected Member Relationship Partner

Authorisers

John Gillespie, Head of Stakeholder and Community Engagement

Lesley Jenkins - Local Area Manager

No.	Title	Page
a ⇩	MEMO - Local Government (Auckland Council) (Transport Governance) Amendment Bill	117

Hibiscus and Bays Local Board

23 September 2025

Approval of the Mairangi Bay Reserves Management Plan Variation 2025

File No.: CP2025/20256

Te take mō te pūrongo

Purpose of the report

1. To receive the report and recommendations from the Mairangi Bay Reserves Management Plan Variation Hearing Panel.

2. To approve the Mairangi Bay Reserves Management Plan Variation 2025.

Whakarāpopototanga matua

Executive summary

3. In 2015, the Mairangi Bay Reserves Management Plan was adopted for the Mairangi Bay Reserves network as required by the Reserves Act 1977.

4. The reserve network includes Mairangi Bay Beach Reserve (and its associated coastal walkway), Sidmouth Street Reserve, and Montrose Terrace Reserve.

5. On 27 June 2023, the local board approved a variation to the Mairangi Bay Reserves Management Plan (Resolution HB/2023/81), initiating a review process with two rounds of public consultation.

6. This decision was prompted by the 2022 Tonkin & Taylor Shoreline Management Options Report, which identified that key reserve assets—such as the surf club, seawall, and beachfront playground—are within the 2070 erosion susceptibility zone. To reduce exposure to future coastal hazards and climate change impacts, the report recommended relocating these assets inland.

7. The scope of the plan variation was limited to updating the concept plan and associated objectives and policies in the management plan to address future coastal impacts.

8. On 25 March 2025, the local board approved inviting the public to provide feedback on proposed changes to the Mairangi Bay Reserves Management Plan (Resolution HB/2025/22). This second round of public notification occurred between 16 April - 18 May 2025.

9. At the same date, the local board established a hearing panel and appointed an independent commissioner as the chairperson of the panel (Resolution HB/2025/22). The panel was delegated authority to:

· hear written and oral submissions

· recommend changes to the draft variation

· provide recommendations to the local board.

10. The business report presented to the local board on 25 March 2025 also highlighted the comprehensive research and community engagement that informed the proposed amendments to the 2015 Mairangi Bay Reserves Management Plan (Attachment E).

11. A total of 488 submissions were received, including three that were late. The hearing panel recommends accepting these late submissions, and this report seeks a local board decision to do so.

12. Seventeen submitters presented in support of their written submissions at the hearing on 18 July 2025.

13. Since the hearing of submissions, staff have provided further advice and information to the hearings panel, including a traffic report (Attachment L) and an analysis of surf club footprint options (Attachment K).

14. In September 2025, the hearing panel prepared a report for the local board (Attachment A) making recommendations about changes to the variation.

15. The Hearing Panel’s report makes the following recommendations:

· that the larger footprint area of the relocated Mairangi Bay Surf Life Saving Club building be determined subject to leasing agreement with council, final design, as well as other necessary approvals, including resource consent

· echelon car parking along the proposed rear laneway should be maximised

· if practicable, the Montrose Terrace stopping and turning head works should be completed prior to or alongside the Mairangi Bay Surf Lifesaving Club building construction/operation to reduce traffic safety risks for users crossing the un-stopped road.

16. Following receipt of the hearing report, staff are proposing further minor changes to the variation:

· the concept plan now seeks to clarify that the surf club footprint is not specified to help avoid confusion during the implementation of the management plan

· updates have been made to the leasing objectives and policies relating to the proposed rebuilt surf club.

17. The final Mairangi Bay Reserves Management Plan Variation 2025 recommended for adoption (Attachment B) includes the following key moves:

· relocation of the Mairangi Bay Surf Lifesaving Club building to the northern end of the reserve, with the integration of the club’s storage facilities into the new building design

· landward realignment of the reserve edge with a new backstop seawall

· relocation and reduction of car parking within the reserve.

18. Corresponding policy amendments (Attachment B) include:

· strengthening the focus on mana whenua values in design and amenity standards

· enabling a larger, integrated surf club footprint

· promoting environmental sustainability through native planting, habitat restoration, and sustainable practices.

19. These key moves and policy amendments will enable the Mairangi Bay Reserves to respond to the effects of climate change in the future.

20. Following approval of the Mairangi Bay Reserves Management Plan Variation 2025, the next steps include publishing the updated plan on council’s website and briefing council departments teams for implementation.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whiwhi / receive the Hearing Panel report and recommendations (Attachment A of the agenda report) and accept the three late submissions received during the second round of submissions

b) whakaae / approve the final Mairangi Bay Reserves Management Plan Variation 2025 (Attachment B)

c) tuhi ā-taipitopito / note the staff advice and information attached to the Hearing Panel report that has been taken into account

d) tautapa / delegate to the Hibiscus and Bays Local Board Chairperson the authority to approve any minor amendments to the Mairangi Bay Reserves Management Plan Variation 2025 prior to publication.

Horopaki

Context

Purpose of the Reserves Management Plan Variation

21. The purpose of the 2025 Mairangi Bay Reserves Management Plan Variation is to update the existing 2015 Mairangi Bay Reserves Management Plan (RMP).

22. The purpose of the RMP is to provide a statutory framework for the use, enjoyment, maintenance, protection, preservation, and, where appropriate, development of the reserves, in accordance with their classification under section 41 of the Reserves Act 1977.

23. The variation has been prompted by significant storm events in the reserve (as pictured) and a 2022 Tonkin & Taylor Shoreline Management Options Report (the T&T report) which identified many of the reserve’s key assets are located within an area projected to face significant coastal erosion risks by 2070.

Figure 1 – the Mairangi Bay Surf Lifesaving Club building during a 2018 storm event (source: Matt McNeil, Auckland Council)

24. The proposed variation outlines how the local board intends to manage the Mairangi Bay Reserves network over the next 10 years, providing clarity and direction for future use and development.

Park description

25. The Mairangi Bay Reserves network includes Mairangi Bay Beach Reserve (and its associated coastal walkway), Sidmouth Street Reserve, and Montrose Terrace Reserve.

26. The position of existing infrastructure in the reserves are illustrated in Figure 2 below.

Figure 2: Existing reserve site layout

Land within scope of the draft RMP

27. The management plan covers approximately 8,500 square metres, and includes the areas illustrated in Figure 3 below.

Figure 3: Area in scope of Reserve Management Plan (source: Attachment B, page 9)

28. The Mairangi Bay Reserves, to which the RMP relates, are primarily classified as recreation reserves under the Reserves Act 1977, with two coastal parcels to the south of the central reserve area designated as local purpose (esplanade) reserves. The concept plan applies only to land classified recreation reserve. The objectives and policies in the RMP apply to all land within scope of the management plan.

29. The legal description of the parkland in scope of the draft RMP is depicted in Figure 4 below.

Figure 4: Reserve legal description (source: Attachment B, page 12)

30. The purpose of a recreation reserve is set out in section 17(1) of the Reserves Act 1977 for:

“… providing areas for the recreation and sporting activities and the physical welfare and enjoyment of the public, and for the protection of the natural environment and beauty of the countryside, with emphasis on the retention of open spaces and on outdoor recreational activities, including recreational tracks in the countryside.”

Overview of park values

31. Mairangi Bay Reserves ares valued community assets, attracting increasing numbers of local and regional visitors. The area supports a mix of informal recreation - such as walking, swimming, and picnicking - and formal activities including surf lifesaving and organised sports.

32. Mairangi Bay Reserves are located in a culturally significant landscape for mana whenua. The name 'Mairangi' carries meanings such as “from the heavens,” “song from heaven,” and “sheltered arm,” and is believed to reflect the area's welcoming, sunlit coastal character.^{^[1]}

33. The reserves hold significant natural value, with mature pōhutukawa trees, open grassed areas, and a popular beach that has been cherished by generations of visitors. It also forms part of Te Araroa – New Zealand’s Trail, a national walking route that follows the coastal edge through Mairangi Bay. Additionally, a stream at the southern end of the reserve, near the existing surf club building site, contributes to the area’s ecological character.

34. The proposed variation reflects a strong commitment to enhancing recreational opportunities and community use of the reserve and beach areas, while supporting the resilience and preservation of park values in the face of increasing coastal threats.

Overview of plan review process

35. The timeline below outlines key decisions made by the local board throughout the plan variation process, leading up to the hearing on 18 July 2025 and the release of the hearing panel’s report on 4 September 2025.

Overview of second round of public consultation and hearing

36. In accordance with section 41 of the Reserves Act 1977, the draft variation was publicly notified from 16 April to 18 May 2025. A total of 488 submissions were received - 463 via the online platform and 25 by email.

37. It is recommended that the local board accept the three late submissions and give them equal consideration, as doing so will not prejudice consideration of any other submissions.

38. Attachment F contains the list of submitters, in order of submitter number and alphabetical order. All submissions are contained in full in Attachment G.

39. The analysis of written submissions is contained in Attachment I. This submission analysis includes preliminary suggestions on changes that could be made to the RMP, as guided by submitters’ written comments.

40. Key themes in the written submissions include:

· location, size and function of MBSLSC building

· vehicular access and car parking

· beach access

· response to coastal hazards, including the position of the existing seawall

· recreational space

· children’s play, including the existing playground and the proposed nature trail.

41. Initially fifty-nine submitters requested the opportunity to speak in support of their submission at the hearing of submissions on Friday, 18 July 2025. The hearing was held at Hibiscus and Bays Local Board office, 6-8 Munroe Lane, Albany. Seventeen submitters spoke in support of their submission on the day, with one additional submission tabled for the panel’s consideration.

Extensive research and engagement to inform plan preparation

42. To support informed decision-making, council commissioned a site constraints report (supplied by the Tree Consultancy Company in September 2024) and a site visitation study (supplied by Xyst Consultants in November–December 2024).

43. The site constraints report identified the northern area of the reserve as most suitable for future development, due to its relatively minimal ecological sensitivity. The visitor study confirmed the beachfront is the most heavily used part of the reserve by the public, while the northern and rear sections of the reserve are less frequented - suggesting potentially lower impact on potential development in that area.

44. Further technical advice was presented to the local board throughout 2024, identifying key site constraints - flood risk, underground infrastructure, curtilage limitations, and the 2070 coastal hazard zone.

45. This evidence-based approach shaped the draft concept plan (updated twice following notification—see Attachments H and M) and guided the recommendation to relocate infrastructure, ultimately identifying the northern part of the central reserves area as the preferred future site for the surf club.

46. The notified variation was developed in partnership with mana whenua and through collaboration with council specialists, the local board, and the wider community. This has ensured a wide range of perspectives have informed the plan’s preparation.

Mana whenua engagement (between March 2024 and August 2025)

47. As detailed in Table 1 below, staff were in touch with the following iwi around the development of the variation:

· Ngāti Whātua o Orākei

· Ngāti Pāoa

· Ngāi Tai ki Tāmaki

· Ngāti Maru

· Te Patukirikiri

· Te Kawerau ā Maki

· Ngāti Whātua o Kaipara

· Ngāti Manuhiri

· Ngāti Tamaterā.

48. These iwi have expressed an interest in the area and are acknowledged for their role in guiding and contributing to the development of the variation.

49. Staff worked closely with mana whenua to integrate cultural values in recognition of the whenua’s significance, strengthen partnerships, and support improved Māori outcomes. All feedback below received from mana whenua was shared with the Hearing Panel.

Table 1: Summary of mana whenua engagement to inform the variation:

Mana whenua	Topics of discussion	When
Ngāti Manuhiri	· We met with iwi representatives to discuss two key aspects of the Mairangi Bay Reserve Management Plan variation: first, the realignment of the coastal reserve edge, and second, the proposed northern relocation of the surf club building. · Ngāti Manuhiri provided a letter of support, stating that they were in favour of removing the seawall and replacing it with a more natural inland alternative, as this solution represented “a holistic and culturally sensitive approach to coastal management at Mairangi Bay.” · The iwi also confirmed that “the northern reserve surf club site option was the preference for Ngāti Manuhiri.”	Between 15 March 2024 and 18 November, 2024
Te Kawerau ā Maki	· Iwi were contacted on 28 March 2025, with a meeting held with iwi representatives on 15 April 2025. Te Kawerau ā Maki have indicated their intention to provide a written statement; however, no statement has been received as of the date of this report.	Online hui on 15 April 2025.
Ngāti Whātua o Orākei Ngāti Pāoa Ngāi Tai ki Tāmaki Ngāti Maru Te Patukirikiri Ngāti Whātua o Kaipara Ngāti Tamaterā	· Mana whenua groups were contacted and informed of the proposed changes to the RMP prior to the commencement of public consultation. Iwi were also invited to provide feedback by submitting on the proposed variation during the general consultation period.	Email contact with iwi made on 28 March 2025

50. For more detail on how the variation enables Māori outcomes please refer to paragraphs 70 to 74.

Proposed variation - key moves and policy amendments

51. The following key moves in the variation strongly align with the park’s long-term vision and goals:

Current state	Future goals
· Recent te reo park naming raising awareness of cultural values associated with the reserve.	· Strengthen partnership with mana whenua further by embedding cultural values into park design, amenity standards, and decision-making processes—creating a strong visual and cultural presence within the reserve.
· Significant grove of pōhutukawa in south. Coastal edge has limited planting. Older facilities with little environmental sustainability features.	· Enhance environmental sustainability through native planting, habitat restoration, and low-impact design practices that protect significant vegetation and restore ecological health.
· Existing surf club at significant risk of coastal inundation. Surf club assets are in multiple locations around the reserve. Old facility in poor condition.	· Relocate the surf club to the northern part of the reserve, outside the 2070 coastal hazard zone, with clubrooms and storage consolidated into a single facility to enhance functionality and resilience.
· Seawall impacting dry high-tide beach space.	· Support long-term coastal resilience by enabling future landward relocation of the seawall to expand the high-tide beach area.
· Open space disjointed with legal road bisecting the reserve and car parking facing beach.	· Improve recreational amenity and coastal connectivity by replacing the beachfront section of Montrose Terrace with a new waterfront path. · Shifting Montrose Terrace inland to prioritise open space and pedestrian connection, relocating parking to the rear of the reserve.
· Underutilised area of reserve in the south near creek.	· Introduce a new nature play trail through the southern and south-western areas of the reserve, linking to Mairangi Bay Village Green.

Tātaritanga me ngā tohutohu

Analysis and advice

Advice provided to the Hearings Panel

52. In response to requests for further advice from the Hearing Panel, the following information was provided to the Hearing Panel on 31 July 2025:

· draft summary of verbal submissions recommending further analysis of surf club footprint options and traffic impacts

· surf club footprint options prepared by Mein Urban Design and Planning Limited, recommending a larger ground level footprint

· traffic report prepared by Commute Transportation Consultants Ltd, commissioned by staff in response to the surf club’s traffic report provided by Flow Transportation Specialists as part of the club’s hearing submission

· draft concept plan altered to recognise the findings of the traffic report and the surf club footprint memo (see the updated concept plan on page 28 of Attachment B in the draft plan)

· draft 2015 RMP with amendments noted.

Hearing Panel’s report - key matters

53. In response to written and verbal submissions, the Hearing Panel’s report makes several recommendations to the local board about changes to the final plan (Attachment A).

54. Key matters addressed in the Hearing Panel’s report include:

· that the proposed Variation to the Mairangi Bay Reserves Management Plan 2015 be approved subject to the following amendments:

- that the larger footprint area of the relocated MBSLSC building be determined subject to leasing agreement with council, final design, as well as other necessary approvals, including resource consent

- maximise echelon parking along the proposed rear access lane

- if practicable, complete the Montrose Terrace stopping and turning head works before or alongside the MBSLSC building construction/operation to reduce traffic safety risks from users crossing the un-stopped road.

Tauākī whakaaweawe āhuarangi

Climate impact statement

55. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Action Plan, adopted by Auckland Council on
21 July 2020, sets out two core goals:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050

· to prepare the region for the adverse impacts of climate change.

56. The draft MBRMP variation proposes relocating the surf club from its current site at the southern coastal edge of the reserve to a new location in the northern sector, outside the 2070 coastal hazard zone. This relocation aligns with climate adaptation objectives by reducing infrastructure exposure to sea-level rise and storm surge risks and is not expected to result in additional greenhouse gas emissions.

57. Protecting the health of existing trees, expanding native planting, preserving open reserve space, and reducing paved car parking areas, are key actions that support both climate change mitigation and adaptation. Trees and vegetated areas absorb carbon, provide shade, and reduce heat, while fewer paved surfaces lower runoff and heat retention.

58. By allowing the reserve to act as a natural catchment, the reserve will absorb rainfall and reduce flood risks during extreme weather events - making the area more resilient to climate impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

59. The council departments and entities engaged at several stages throughout the development of the variation were:

· Planning and Resource Consents

· Healthy Waters and Flood Resilience

· Engineering, Assets and Technical Advisory

· Parks and Community Facilities

· Community Wellbeing

· Property

· Local Board Services

· Legal Services

· Auckland Transport.

60. Cross-council engagement has ensured alignment of the draft RMP with other council plans including:

· Auckland Plan 2050

· Long-term Plan 2024-2034 (10-year Budget)

· Manaaki Tāmaki Makaurau - Auckland Open Space, Sport and Recreation Strategy (2025)

· Hibiscus and Bays Local Board Plan (2023).

61. The proposed variation incorporates subject matter expert advice and offers insight into the plan’s affordability and practical deliverability.

62. The following council staff attended the hearing in July 2025 as subject matter experts:

· Senior Coastal Specialist

· Parks and Places Specialist

· Senior Urban Forest Specialist

· Play Portfolio Lead.

Key feedback from Auckland Transport

63. Council staff met with Auckland Transport (AT) staff on 8 August 2025 to discuss the draft concept plan for Mairangi Bay Reserves.

64. AT staff advised that they had no major concerns with the draft concept plan incorporating the road realignment and reduced car parking. AT confirmed that no immediate changes were necessary to the concept plan and noted that various design options could be further explored during the detailed design phase to address aspects such as pedestrian safety.

65. To implement the concept plan, the local board are advised to advocate for funding through the Regional Land Transport Plan (RLTP). Mixed funding models were discussed, with potential contributions from both AT and the local board.

66. AT has queried whether council or Auckland Transport will lead project delivery, pending clarification. To support the implementation of the concept plan, adjustments to staging and scope may be required. AT has also expressed a willingness to collaborate with the Hibiscus and Bays Local Board and council staff as the project progresses.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

67. Local boards are responsible and democratically accountable for decision-making in relation to non-regulatory activities allocated to them, including reserve management plans.

68. The Mairangi Bay Reserves Management Plan Variation Hearing Panel combined the expertise of an independent commissioner with the local knowledge of local board members.

69. While the Hearing Panel has played a vital role in reviewing submissions and providing recommendations, the final decision to adopt the variation to the Mairangi Bay Reserve Management Plan rests with the local board.

Tauākī whakaaweawe Māori

Māori impact statement

70. The Mairangi Bay Reserves area forms part of a culturally and historically significant landform to mana whenua, as set out in the proposed variation (see Attachment B, page 13).

71. The draft notified plan acknowledges council’s Te Tiriti o Waitangi / Treaty of Waitangi-derived obligations to iwi under the Reserves Act and Local Government Act in local parks management planning.

72. The Reserves Act 1977 is one of the first acts in the First Schedule to the Conservation Act 1987. In performing functions and duties under the Reserves Act 1977, the local board must give effect to the principles of Te Tiriti o Waitangi.

73. See Table 1 above for a summary of mana whenua engagement conducted throughout the draft RMP development.

74. Mana whenua will continue to be engaged in helping to steer the delivery of the approved Reserve Management Plan.

Ngā ritenga ā-pūtea

Financial implications

75. Implementation of any actions proposed in the management plan variation are subject to the approval of the final RMP variation. Funding in future years will likely be required and will be dependent on the availability of further local board and third-party funding.

76. To implement the roading aspects of the concept plan the local board is advised to advocate for funding through the RLTP, potentially using a mixed funding model with AT.

77. The local board may allocate budget to fund year one of the management plan implementation through its FY2026/2027 local board work programme.

78. The surf club will be responsible for funding the proposed rebuild, with support from third-party contributions and sponsorships.

79. Staff have consulted with the local board’s financial advisor regarding the financial implications outlined in this report, and the advisor has indicated no concerns with the conclusions presented.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

80. Prior to notification, the draft variation was evaluated against critical success factors such as achievability and flexibility to help the local board determine whether the plan was ready to be notified.

81. Concerns over the final reserve management plan not reflecting the aspirations of the local community are mitigated by extensive research, community consultation and an effectively run hearings process, chaired by an independent commissioner.

Ngā koringa ā-muri

Next steps

82. The report recommends delegating authority to the local board chairperson to make minor grammatical or formatting changes to the plan variation following its approval.

83. The adopted plan will be published on the Auckland Council website. Written copies will also be available in local libraries and the Hibiscus and Bays Local Board office.

84. Following adoption, council policy staff will provide implementation advice and formally hand over responsibilities to the relevant council departments and Auckland Transport. To help progress implementation next steps include:

· proposing funding in the local board work programme to support roading design work within the reserve. This work should be coordinated with Auckland Transport and aligned with the footprint of the new surf club building

· commencing a lease process with the Mairangi Bay Surf Lifesaving Club for a proposed facility in the northern sector of the reserve will be contingent on the submission of a lease application. This process will be coordinated through the council’s leasing team

· a shared responsibility model is considered appropriate for the public toilets and changing facilities within the new surf club building. Detailed responsibilities should be confirmed through lease terms rather than within the Reserve Management Plan.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Hearing panel's recommendations report (dated 4 September 2025)	137
b	Final Draft Mairangi Bay Reserves Management Plan Variation 2025 (Under Separate Cover)
c ⇩	Proposed concept plan (as notified)	149
d ⇩	Proposed amendments to the objectives and policies within the management plan (as notified)	151
e ⇩	Business Report - Public Notification Proposal for Amendments to the 2015 Reserves Management Plan (dated 25 March 2025)	167
f ⇩	List of submitters	181
g	Submissions in full (Under Separate Cover)
h ⇩	Mairangi Bay Reserves managment Plan - Draft Concept Plan 2025	211
i	Preliminary staff comments on written submissions and submitters feedback on closed questions addressing the draft concept plan and proposed amendments to the objectives and policies (Under Separate Cover)
j ⇩	Summary of verbal submissions (shared with Hearing Panel on 31 July)	213
k ⇩	Surf club footprint options prepared by Mein Urban Design and Planning Limited (shared with Hearing Panel on 31 July)	231
l ⇩	Traffic report prepared by Commute Transportation Consultants Ltd (shared with Hearing Panel on 31 July)	235
m ⇩	Updates to draft concept plan (shared with Hearing Panel on 31 July)	249

Ngā kaihaina

Signatories

Authors

Tommo Cooper-Cuthbert - Service and Asset Planner

Authorisers

Angela Clarke - Head of Service Investment & Programming

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

23 September 2025

Chairperson's report

File No.: CP2025/00226

Te take mō te pūrongo

Purpose of the report

1. To receive the chairperson’s update on recent activities of the chairperson, itemised by outcomes in the Hibiscus and Bays Local Board Plan 2023.

Whakarāpopototanga matua

Executive summary

2. Items noted in this report are intended to be key highlights, not a full overview of all activity.

Our People

3. The Hibiscus and Bays Local Board led Citizenship Ceremony on 19 August was a particularly special event this time. Not only did we welcome hundreds of new New Zealand citizens from 45 countries, but Deputy Chair Brown, Member Short and I got to celebrate our Parks and Community Facilities Manager becoming a citizen too.

Our Community

4. With members Walden and Parfitt, I attended the Mairangi Arts Centre ‘Artrageous Secondary Schools Art Competition’ on 6 September. It was a pleasure to say a few words and present awards to college students in our local board area and wider North Shore region.

5. On 17 September I met Maria Tyrrel who is the new Regional Manager at Harbour Volleyball. She updated me on a new stream of work they are progressing to develop grass volleyball. There will be a tournament at Mairangi Bay Park in November, and she is working closely with the stakeholders in the area to make it a community event. She has also been tasked with fundraising for lights at the beach volleyball centre in Mairangi Bay so they can extend the hours of play. She reinforced the huge and continued growth of volleyball in New Zealand (in particular in the Harbour region) and that numbers are being capped due to their not being enough venues for play. They hope the exploration into grass volleyball will go some way to alleviating the significant constraints there is for indoor court venues.

Our Environment

6. On 20 August I met residents on site at Waiwera North Beach Reserve with our Parks and Community Facilities Manager, Senior Urban Forest Specialist, and Senior Coastal Specialist. About 40 or 50 residents were present to discuss their concerns about how the coastal edge is intended to be managed following the removal of an illegal structure by members of the community. Staff are starting the work now to obtain resource consent to shift sand, order dune plants, more tree planting, and in the interim will be helping to cut in one or two more accessible points to the sand once the rubble is removed. Some residents discussed their concerns about the viability of some of the coastal edge trees, and the appropriateness of the softer edge at this part of Waiwera. I outlined that the Shoreline Adaptation Plan is able to be reviewed again in full or in small parts at the request of the local board and that we would keep a close eye on this dynamic coastal environment.

7. I have been contacted by Animal Rehoming Charitable Trust (based in Browns Bay) and several residents about the regular, alleged, poisoning of birds (mainly pigeons) in the Browns Bay Village Green. Residents have found it distressing to see a mass death of birds and they are concerned about native birds being impacted as well as dogs or possibly children. The Trust advises me that is it most likely someone using a toxin called alphachloralose, which other experts have suggested too, as it is the only available toxin on the market that anaesthetises birds (resulting in masses of birds either dying from hypothermia, or being able to be kept warm and revived if people find them in time). I have been finding out more information about the availability of this toxin and what the ramifications would be if it was made to be a controlled substance (i.e. requiring a licence to safely use). An Auckland Council staff member provided some useful information about avenues to report the misuse of this toxin which I will follow up with.

Our Places and Economy

8. On 4 September Deputy Chair Brown and I met with Inspector Tim Williams and Sergeant Chris Lindsay. We discussed a range of matters arising in the community including:

· Long Bay/Okura speeding, rubbish dumping, and criminal activity

· Browns Bay and Mairangi Bay town centre growing homelessness and associated criminal activity and alcohol harm.

Our Parks and Community Facilities Manager joined the beginning of the meeting to understand the Police’s concerns that there are no bollards at the beginning of Browns Bay Road to stop vehicles driving up on the southern end of the beach reserve. This is being dealt too. Following this meeting, the Browns Bay Business Association and Long Bay Residents Association are progressing applications to alter and/or make new liquor bans that will come to the local board for decision making (supported by evidence from Police and other stakeholders).

9. I was contacted by a resident of Vaughans Road, Okura, who has been following along the consultation process and updates about the proposed reopening of Vaughans Road/Te Oneroa Way. He had trouble believing the consultation numbers of those for/against the proposals that was presented to the local board at a workshop. This prompted him to undertake a Local Government Official Information Act request to Auckland Transport (AT) for all the responses. What he found was a significant discrepancy in the analysis provided to us which was grossly incorrect. I immediately asked AT to have a look into the findings and provide a response, for which they have said they have identified a ‘coding error’ in how the responses were analysed. This is a disappointing error that threatens the local board’s trust and acceptance of public consultation analysis that is provided to us. Thank you to the AT staff who have corrected this and recorded it in a memo for it to be publicly corrected (Attachment A).

10. Relating to the Vaughans Road project, I wrote to the Chief Executive of AT (Attachment B) and provided a letter of support to the project team (Attachment C) for their bid to receive additional funding from the AT Investment Committee in order to proceed with a full upgrade of Vaughans Road. We have been advised that the Investment Committee was not able to make financial decisions without consultation with Auckland Council during this time, so there will be further information in due course as to what committee or Governing Body meeting this request goes to.

11. The Policy and Planning Committee of the Governing Body have had a number of workshops regarding the Draft Replacement Plan Change for Proposed Plan Change 78 – Intensification which I have been following along with keen interest on behalf of the local board following our resolutions in August 2025. There will be public consultation starting 3 November which will likely run through to 19 December and will include an independent hearings panel.

Other

12. On behalf of the Hibiscus and Bays Local Board, I would like to thank all of our local board staff that have supported us over this three-year term. Your dedication, support and hard work to deliver our Local Board Plan outcomes and resolve issues for residents has been outstanding. I also extend our gratitude to all the Auckland Council staff members our board works closely with and who have delivered projects for our us.

13. My personal thanks to the members of the local board this term. A special thank you to those members who have represented the local board as delegates to Business Associations/Business Improvement Districts and/or community organisations, our two Resource Consent feedback leads – member’s Mills and Parfitt, and those members who have led or supported the development of the local board’s feedback to local or regional government proposals.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whiwhi / receive the chairperson’s update on recent activities of the chairperson, itemised by outcomes in the Hibiscus and Bays Local Board Plan 2023.

b) whiwhi / receive Attachment A, B and C to the chairperson’s update.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	AT Memo ‘Vaughans Road Safety Improvements engagement feedback update’ (17 September 2025)	255
b ⇩	Letter to AT CE Dean Kimpton (02 September 2025)	313
c ⇩	Letter of support to the AT Vaughans Road project team in their application to the Investment Committee (22 August 2025)	315

Ngā kaihaina

Signatories

Authors	Will Wilkinson - Democracy Advisor
Authorisers	Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

23 September 2025

2025 Local Government Elections - Meetings and Decision-making until new local board members make their declarations

File No.: CP2025/20094

Te take mō te pūrongo

Purpose of the report

1. To provide for appropriate arrangements for decision-making between the final local board meeting of the current electoral term and the inaugural meeting of the new Hibiscus and Bays Local Board.

Whakarāpopototanga matua

Executive summary

2. The final meeting of the Hibiscus and Bays Local Board in this current term is scheduled for 23 September 2025. Between the final meeting and the first meeting of the local board in the new term, decisions may be needed from the local board. At the end of every term, temporary arrangements for making these decisions need to be confirmed.

3. The term of office of current local board members ends following the official declaration of the election results. The declaration will be publicly notified between 13 – 17 October 2025, with the term of office of current members ending and the term of office of new members commencing the day following notification.

4. For the period from the commencement of the term of office of newly elected members until the inaugural meeting when members are sworn in (interregnum), decisions may be made by the Auckland Council Chief Executive under current delegations.

5. The existing local board’s delegation to the Chief Executive requires, amongst other things, that staff consult with the allocated local board portfolio holder/lead on certain decisions. As a temporary measure, this report seeks to allow staff to make decisions without complying with the requirement for consultation during the interregnum.

6. This report also confirms that the urgent decision delegations and process that is already in place caters for making decisions at the local board level in the period between the final local board meeting and the official end of term.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) whakaū / confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting (23 September 2025) and the end of term (18 October 2025)

b) tuhi tīpoka / note that from the commencement of the term of office of newly elected members until the inaugural meeting when members are sworn in (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations

c) tuhi tīpoka / note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum

d) tono / request that the Chief Executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.

Horopaki

Context

7. Current elected members remain in office until the newly elected members’ term of office commences, which is the day after the declaration of election results (Sections 115 and 116, Local Electoral Act 2001). The declaration will be publicly notified on 17 October 2025, with the term of office of current members ending and the term of office of new members commencing on 18 October 2025.

8. The newly elected members cannot act as members of the local board until they have made their statutory declaration at their inaugural local board meeting (Clause 14, Schedule 7, Local Government Act 2002).

9. Between the final meeting and the first meeting of the local board in the new term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

10. As with each of the previous electoral terms, temporary arrangements need to be made and/or confirmed for:

· making urgent decisions before the end of term

· making decisions that require consultation with local board/local board members during the interregnum.

Tātaritanga me ngā tohutohu

Analysis and advice

Urgent decisions – arrangement for remainder of the term

11. Between the last business meeting and the declaration of results expected on Friday 17 October 2025, current local board members are still in office and can use their existing urgent decisions delegations to make decisions that are required from the local board during this time.

12. The urgent decisions process includes a delegation to the chairperson and deputy chairperson that enables them to make decisions on behalf of the local board where it is not practical to call the full board together.

13. All requests for an urgent decision will need to be supported by adequate staff advice and clear recommendations.

Decision-making during the interregnum

14. All local boards have made a general delegation to the Chief Executive. During the interregnum, any decisions that will be required from the local board, and which cannot wait until a local board meeting, will be undertaken by the Chief Executive under his existing delegations.

15. The delegation to the Chief Executive is subject to a requirement to comply with the delegation protocols, which require consulting with the local board on some decisions that are made by staff under delegated authority. Consultation is often done through a local board lead (referred to as a portfolio holder in the delegation protocols). The most common area requiring consultation is landowner consents relating to local parks. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland.

16. During the current term, while the elected members remain in office, staff will continue to consult with leads/portfolio holders as required by the delegation protocols (or chairperson where there is no portfolio holder). However, during the interregnum, staff will be unable to comply with this requirement due to the absence of appointed portfolio holders/lead/chairpersons to consult with.

17. As a temporary measure, it is recommended that staff continue to process business as usual decisions that cannot wait until the local board’s first business meeting without consultation. Following the election of chairpersons at the inaugural meetings, staff will consult with the chairperson when and if required and can resume consultation with appointed representatives once new arrangements for leads/portfolio holders are in place.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. This report relates to procedural matters and has no quantifiable climate impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The arrangements proposed in this report enable the council to proceed with necessary business during the election period. During the interregnum, staff will exercise restraint and ensure that any significant decisions are deferred to the incoming local board.

20. These arrangements apply only to local boards. The reduced political decision-making will be communicated to the wider council group.

21. The governing body has made its own arrangements to cover the election period, including delegating the power to make urgent decisions between the last governing body meeting of the term and the day the current term ends, to any two of the Mayor, Deputy Mayor and a chairperson of a committee of the whole. From the commencement of the term of office of the new local board members until the governing body’s inaugural meeting, the Chief Executive will carry out decision-making under his current delegations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. This is a report to all local boards that proposes arrangements to enable the council to process routine local matters during the election period. This will enable the council to meet timeframes and provide good customer service.

Tauākī whakaaweawe Māori

Māori impact statement

23. A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.

Ngā ritenga ā-pūtea

Financial implications

24. This report and decision being sought relates to a procedural matter and does not have any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There is a risk that unforeseen decisions will arise during this period, such as a decision that is politically significant or a decision that exceeds the Chief Executive’s financial delegations.

26. This risk has been mitigated by scheduling meetings as late as possible in the current term and communicating to reporting staff that significant decisions should not be made during October 2025.

Ngā koringa ā-muri

Next steps

27. The decision of the local board will be communicated to senior staff so that they are aware of the arrangements for the month of October 2025.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Rhiannon Foulstone-Guinness - Elections Programme Senior Advisor

Shirley Coutts - Principal Advisor - Governance Strategy

Authorisers

Oliver Roberts - Planning & Operations Manager

Lou-Ann Ballantyne - General Manager Governance and Engagement

Lesley Jenkins - Local Area Manager

[1] Source – ‘Mairangi Bay’ https://en.wikipedia.org/wiki/Mairangi_Bay

Chairperson	Alexis Poppelbaum, JP
Deputy Chairperson	Gary Brown
Members	Jake Law
	Sam Mills, JP
	Julia Parfitt, JP
	Victoria Short
	Gregg Walden
	Leanne Willis