Agenda of Waitākere Ranges Local Board - Thursday, 25 September 2025

1 Nau mai | Welcome

2 Ngā Tamōtanga | Apologies

At the close of the agenda no apologies had been received.

3 Te Whakapuaki i te Whai Pānga | Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member	Organisation/Position
Mark Allen	- Bethells Valley Fire – Life Member - Waitākere Licensing Trust – Trustee - West Auckland Trusts Services – Director - Pest Free Waitakere Alliance – Board Member - Te Uru Waitākere Contemporary Gallery - Chairperson
Michelle Clayton	- Glen Eden Residents’ Association – Member - Glen Eden Railway Trust – Member - Glen Eden Community House – Member - Glen Eden Athletic and Harrier Club - Co-patron
Sandra Coney	- Cartwright Collective – Member - Women’s Health Action Trust – Patron - New Zealand Society of Genealogists – Member - New Zealand Military Defence Society – Member - Pest Free Piha – Partner is the Coordinator - Piha Tennis Club – Patron and Partner is the President - Piha Wetland Trust – Partner is a Trustee - Huia Settlers Museum - Patron
Greg Presland	- Whau Coastal Walkway Environmental Trust – Trustee - Glen Eden BID – Member - Titirangi Ratepayers and Residents Association – Member - Waitākere Ranges Protection Society - Member - Titirangi RSA - Member
Liz Manley	- Consumer Experiences Council, Te Toka Tumai Auckland, Te Whatu Ora - Co-chair - Clinical Ethics Advisory Group, Te Toka Tumai Auckland, Te Whatu Ora - Member - Titirangi Community Arts Council Board – Member - Titirangi Ratepayers and Residents Association – Member - Literacy Waitākere – Board chair
Linda Potauaine	- Henderson Rotary – Member - Archtists Limited. – Director - Glen Eden Community Patrol - Member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External organisation	Lead	Alternate
Glen Eden Business Improvement District (Glen Eden Business Association)	Michelle Clayton	Greg Presland
Aircraft Noise Community Consultative Group	Mark Allen	Liz Manley
Ark in the Park	Mark Allen	Liz Manley
Friends of Arataki and Waitākere Regional Parkland Incorporated	Michelle Clayton	Sandra Coney
Glen Eden Playhouse Theatre Trust	Mark Allen	Linda Potauaine
Te Uru Waitākere Contemporary Gallery	Linda Potauaine
Glen Eden Community and Recreation Centre Incorporated	Michelle Clayton	Mark Allen

4 Te Whakaū i ngā Āmiki | Confirmation of Minutes

That the Waitākere Ranges Local Board:

a) whakaū / confirm the minutes of its meeting, held on Thursday, 28 August 2025, and the minutes of its extraordinary meeting, held on Thursday, 18 September 2025, including the confidential section, as true and correct.

5 He Tamōtanga Motuhake | Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Te Mihi | Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ngā Petihana | Petitions

At the close of the agenda no requests to present petitions had been received.

8 Ngā Tono Whakaaturanga | Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Te Matapaki Tūmatanui | Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per speaker is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Ngā Pakihi Autaia | Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Waitākere Ranges Local Board

25 September 2025

Quick Response Round One 2025/2026 grant allocations

File No.: CP2025/18483

Te take mō te pūrongo

Purpose of the report

1. To fund, part-fund or decline applications received for the Waitākere Ranges Quick Response One 2025/2026.

Whakarāpopototanga matua

Executive summary

2. The Waitākere Ranges local board adopted the Waitākere Ranges Local Grants Programme 2025/2026 as presented in Attachment A. The document sets application guidelines for contestable community grants submitted to the Board.

3. This report presents applications received in the Waitākere Ranges Quick Response Round One 2025/2026 (Attachment B).

4. The Waitākere Ranges local board has set a total community grants budget of $74,143.00 for the 2025/2026 financial year. This funding will be allocated across two Local Grant rounds and two Quick Response Grant rounds.

5. Ten applications were received for Waitākere Ranges Quick Response Round One, requesting $12,595.19.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whakaae / agree to fund, part-fund, or decline each application in the Waitākere Ranges Quick Response Grants Round One 2025/2026, listed in the following table:

Application ID	Organisation	Requesting funding for	Amount requested	Recommendation
QR2619-103	The Congregational Christian Church of Samoa (Te Atatu) Trust - Women	Towards materials and supplies for "From Our Hands to Yours: Empowering Women, Enriching Families" project on 2 October 2025	$1,500.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Issues with quotes or other required documents, Low community benefit in the local board area, Other: Quote for material and supplies not provided
QR2619-104	Mothers Helpers	Towards contractor costs of running the clinic days from 1 October 2025 to 5 December 2026	$1,500.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Low community benefit in the local board area, Other: Outside local board area. Recommend providing further information to demonstrate how the expected reach will be met
QR2619-105	Seed 2 Harvest Trust Limited	Towards facilitator fee for the workshop from 6 October 2025 to 30 April 2026	$1,500.00	Reasons to fund/partially fund: Reasons to decline/partially decline: Low community benefit in the local board area, Other: Outside local board area. Recommend providing further information to demonstrate how the expected reach will be met
QR2619-109	Ms Jade Reidy	Towards catering, projectionist & equipment and promotional materials for How to Cook Your Life project on 4 December 2025	$920.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Large impact on local residents, Supports underrepresented communities, Shows collaboration and support with the local community Reasons to decline/partially decline:
QR2619-112	Bishop Stream Neighbourhood Garden	Towards construction materials, garden set up items, furnishings and safety items for Bishop Stream Neighbourhood Garden project from 4 October 2025 to 29 November 2025	$975.19	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline:
QR2619-113	Mrs Tanya Harre	Towards payment to the local speaker/performing artists, purchase materials for building the eel, art materials for the river stone sculpture and children art activities for Return of the Eel project on 11 October 2025	$1,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Other: Quotes are to be provide Reasons to decline/partially decline:
QR2619-114	Element One Charitable Trust	Towards purchase of drink bottles for students for the 2026 school year from 1 January 2026 to 28 February 2026	$1,500.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Large impact on local residents, Supports underrepresented communities, Shows collaboration and support with the local community Reasons to decline/partially decline:
QR2619-115	Matuku Reserve Trust	Towards printing materials and catering costs from 21 November 2025 to 30 November 2025	$1,500.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Large impact on local residents, Shows collaboration and support with the local community Reasons to decline/partially decline:
QR2619-119	Glen Eden Tennis Club Inc.	Towards annual re-barrelling of entry Locks ahead of 25/26 tennis season, court four tennis net replacement, annual Water Chiller maintenance, Resene 4L Low sheen royal blue paint to paint over graffiti to building/practice wall from 1 October 2025 to 31 March 2026	$1,200.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities, Shows collaboration and support with the local community Reasons to decline/partially decline:
QR2619-120	Atamira Dance Collective Charitable Trust	Towards facilitator fee and venue hire from 13 October 2025 to 15 December 2025	$1,000.00	Reasons to fund/partially fund: Subject matter expert support, Aligns with local board priorities Reasons to decline/partially decline:
Total			$12,595.19

Horopaki

Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world-class city.

7. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds, and when these will open and close

· any additional accountability requirements.

8. The Waitākere Ranges local board adopted the Waitākere Ranges Local Grants Programme 2025/2026 as presented in Attachment A. The document sets application guidelines for contestable community grants submitted to the Board.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

10. The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grants programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11. The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action.

12. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts.

13. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The focus of an application is identified as arts, community, events, sport and recreation, environment, or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

15. The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of local board community grants. The Waitākere Ranges local board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grants programme.

17. The Board is requested to note that section 50 of the Community Grants Policy states:
“We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

18. A summary of each application received through 2025/2026 Waitākere Ranges Quick Response Round One is provided in Attachment B.

Tauākī whakaaweawe Māori

Māori impact statement

19. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

20. The Waitākere Ranges Local Board adopted the Waitākere Ranges Local Grants Programme 2025/2026 as presented in Attachment A. The document sets application guidelines for contestable community grants submitted to the Board.

21. This report presents applications received in the Waitākere Ranges Quick Response Round One 2025/2026 (Attachment B).

22. The Waitākere Ranges Local Board has set a total community grants budget of $74,143.00 for the 2025/2026 financial year. This funding will be allocated across two Local Grant rounds and two Quick Response Grant rounds.

23. Ten applications were received for Waitākere Ranges Quick Response Round One, requesting $12,595.19.

24. Appropriate financial staff have been consulted during this process.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

26. Following the Waitākere Ranges local board allocating funding for this round, grants staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	2025/2026 Waitākere Ranges Community Grants Programme	15
b ⇩	2025/2026 Waitākere Ranges Quick Response Round One Application Summary	21

Ngā kaihaina

Signatories

Authors

Bilin He - Grant Advisor

Authorisers

Pierre Fourie - Grants & Incentives Manager

Adam Milina - Local Area Manager

Waitākere Ranges Local Board

25 September 2025

Proposed new community lease to the Glen Eden United Sports Club Incorporated at Singer Park, 331-335 West Coast Road, Glen Eden

File No.: CP2025/19094

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Waitākere Ranges Local Board to grant a new community lease to Glen Eden United Sports Club Incorporated for the club-owned building located on part of Singer Park, 331-335 West Coast Road, Glen Eden.

Whakarāpopototanga matua

Executive summary

2. Glen Eden United Sports Club Incorporated (the club) seeks a new community lease to continue operation from the club-owned building located on part of Singer Park, 331-335 West Coast Road, Glen Eden.

3. The progression of the new lease for the building and a new licence for the pergola was identified and approved in principle by the Waitākere Ranges Local Board as part of its Customer and Community Services: Community Leases work programme 2025/2026 at its 27 June 2024 local board meeting (resolution number WTK/2024/92).

4. The lease commenced on 1 September 2010 and reaches full expiry on 31 August 2025. The licence for the pergola was granted in 2014 and its expiry date aligns with the lease.

5. As part of the new lease, the existing licence to occupy for the pergola - installed after the original lease was signed - will be cancelled and the pergola incorporated into the new lease area to streamline the occupancy arrangement under a single agreement.

6. The club’s activities support the Waitākere Ranges Local Board Plan 2023: Our Places – by supporting active use of local parks and recreational spaces and Our Community – Parks, facilities and services are accessible and meet the needs of our diverse urban and rural communities.

7. The club has submitted all required documentation in support of its application. The club has demonstrated financial sustainability and appropriate governance. Public liability insurance and building insurance is in place.

8. A staff site visit has confirmed the building is well maintained and appropriately used.

9. This report recommends that a new community lease be granted to Glen Eden United Sports Club Incorporated for a term of ten (10) years with one ten (10) year right of renewal, commencing from 1 September 2025 and reaching final expiry on 31 August 2045.

10. If the local board decides to grant the licence, staff will work with the club to finalise the new lease.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whakaae / grant, a new community lease to Glen Eden United Sports Club Incorporated for an area comprising approximately 160m² located at 331-335 West Coast Road, Glen Eden on the land legally described as Part Allotment 544 Parish of Waikomiti contained in certificate of title N1900/99 (as per Figure 1), subject to the following terms and conditions:

i) term – ten (10) years commencing 1 September 2025 with one 10-year right of renewal, reaching final expiry on 31 August 2045

ii) rent: $1,300 plus GST per annum

iii) approve the Glen Eden United Sports Club Incorporated Community Outcomes Plan to be attached to the lease as a schedule.

b) whakakore / cancel the existing licence to occupy held by Glen Eden United Sports Club Incorporated for the pergola structure at Singer Park, and incorporate the pergola into the leased area under the new lease to reflect the permanent, affixed nature of the structure and ensure a single occupancy agreement applies.

c) whakaae / approve all other terms and conditions in accordance with Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012 (updated July 2023), and the Auckland Council standard form community lease agreement for a new community lease to the Glen Eden United Sports Club Incorporated for an area comprising approximately 160m² located at Singer Park, 331-335 West Coast Road, Glen Eden.

Horopaki

Context

11. Local boards have the allocated authority relating to local recreation, sport and community facilities, including community leasing matters.

12. The Waitākere Ranges Local Board approved (in principle) the Customer and Community Services: Community Leases work programme 2025/2026 at its local board meeting on 27 June 2024 (resolution number WTK/2024/92).

13. The progression of this lease was part of the approved work programme.

Land, building and lease area

14. The lease area is part of Singer Park, 331-335 West Coast Road, Glen Eden, legally described as Part Allotment 554 Parish of Waikomiti. The land is held in fee simple by Auckland Council and classified as recreation reserve under the Reserves Act 1977.

15. The lease area including the pergola is approximately 160m² and is outlined in Figure 1.

16. As the building is club-owned, all maintenance, capital improvements, and operational costs are the club’s responsibility.

Figure 1: Existing leased area including the pergola, approx. a total of 160m²

17. The land currently known as Singer Park was originally undeveloped Crown land, covered with scrub and overgrown vegetation. The area later developed was previously used as a swamp and clean fill tip site. A designated dog dosing strip was located in the eastern corner of the park, beneath a large pine tree situated between the former borough boundary and West Coast Road.

18. In 1972, the Glen Eden Soccer Club was formed. At that time, concern was raised - particularly by Mr Charlie Singer on behalf of the club - regarding the lack of a dedicated home playing ground for local teams.

19. In response, Waitākere City Council approved the development of three hectares (7,332 square metres) of wasteland fronting West Coast Road to be established as a reserve equipped with facilities for soccer. It was further proposed that the western end of the reserve be cleared to support horse riding or motorbike scrambling.

20. In 1973, the new grounds were formally opened by then-Mayor Mr Brian Berg under the name “West Coast Road Reserve.” Subsequently, in 1975, the council resolved to officially rename the site Singer Park, in honour of the groundsman, Mr Charlie Singer, and his contributions to local sport and community development.

Inclusion of pergola in lease footprint

21. For administrative efficiency and clarity, staff recommend that the pergola currently subject to a separate licence to occupy be absorbed into the exclusive use lease footprint under the new community lease agreement. This approach ensures that there is a single, streamlined occupancy arrangement in place, rather than two separate agreements for adjacent and functionally linked structures.

22. The pergola was constructed after the original lease commenced and is affixed directly to the clubroom building. It serves as a covered area over the entrance and is used as an extension of the club's day-to-day activities. Unlike temporary or moveable structures that may be appropriately covered by a licence to occupy - such as food trucks or event marquees - the pergola is a permanent, immovable addition. Its use is not of a temporary or casual nature, and its direct connection to the building makes it more appropriately classified as part of the built structure.

23. Council’s internal property mapping system already reflects the pergola as part of the building footprint. As such, no practical changes are required to the asset boundary or lease area in council records. The proposed amendment would simply formalise in the lease agreement what is already recognised operationally and spatially. Cancelling the existing licence and incorporating the pergola into the main lease area ensures alignment with best practice leasing principles and removes unnecessary administrative duplication.

A building with a white roof

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Figure 2: Pergola attached to the clubroom building.

Glen Eden United Sports Club Incorporated

Background and Tenure

24. Glen Eden United Sports Club has been operating from Singer Park since the 1970s. The club was established following efforts by Mr Charlie Singer, who initiated the transformation of a disused dumping site into a community sports field. Since its formation, the club has been regarded as a long-standing tenant and contributor to community wellbeing in the Glen Eden area.

25. The club is recognised for its small, friendly, and family-oriented culture, and continues to welcome players of all nationalities who wish to participate in the sport. Several current members have played at Singer Park for over 35 years, reflecting strong community attachment and long-term engagement. Notably, 2024 marked the club’s 50th consecutive year of operating at Singer Park which is an important milestone that underscores its sustained contribution to local sport and recreation.

Use of Facilities and Site Development

26. The site at Singer Park has historically been used for soccer, netball, and archery activities. Clubrooms, originally developed from a pigeon fanciers’ hut, have been progressively enhanced over several decades. Infrastructure has been upgraded through volunteer efforts and council support, including drainage improvements, lighting installations, and field resurfacing. A major rebuild of the clubrooms was undertaken following an arson attack in 2009, with the facility reopening in time for the 2010 FIFA World Cup.

27. The organisation has confirmed that it will continue to take responsibility for the regular maintenance of the buildings and general leased area. All maintenance costs are currently covered by the club, with no reliance on external funding. A designated committee member oversees club maintenance, and regular working bees are carried out by volunteers to ensure upkeep. The club’s strong track record of self-management is evidenced by the collective rebuild of the main clubroom following an arson attack in 2009, with the facility reopened within six months through the efforts of members. This approach reflects a high level of community ownership and commitment to asset care.

Club Activities and Programmes

28. The club has consistently provided grassroots sports opportunities for local residents. Programmes have included junior, senior, women, and summer 7-a-side soccer competitions. It has also supported netball and archery at various points in its history. A signature summer tournament initiated in the 1990s continues to be held annually, drawing players from across the region.

Membership and Participation

29. Membership at Glen Eden United spans a diverse demographic, with participation from players aged as young as 5 through to active players aged 70 and above. Players have originated from a wide range of countries, including New Zealand, Fiji, England, Italy, Iran, India, Palestine, and Brazil. The club remains one of only three in New Zealand that is fully volunteer-run, with all revenue reinvested into facilities and equipment.

Recognition and Achievements

30. Notable achievements have included the early support of national initiatives such as the New Zealand Championship and international representation through players such as Amber Hearn, former captain of the New Zealand White Ferns. The club has also played a key role in supporting Waitākere United’s franchise involvement in global tournaments. Club members were instrumental in designing a badge that reflects the local identity of a football team situated next to a railway line.

Community Impact and Volunteer Contribution

31. Throughout its existence, Glen Eden United has been operated by unpaid volunteers, many of whom are former or current players, parents, or tradespeople from the community. Contributions have included construction, coaching, administration, and grounds maintenance. The club’s activities have fostered community cohesion, intergenerational participation, and sporting development in West Auckland for over five decades.

32. The club has indicated its commitment to ensuring inclusive access and responsible sharing of the grass pitch. As a natural turf surface, usage must be carefully monitored - particularly during the wetter winter months - to prevent long-term damage. Outside of the club’s scheduled usage times, the pitch is made available to other responsible community clubs. The club has expressed no objection to the informal use of the field and its facilities, including goalposts, by casual players during the drier summer months. This flexible approach reflects a willingness to support broad community benefit while maintaining the condition and longevity of the playing surface.

Tātaritanga me ngā tohutohu

Analysis and advice

Community Occupancy Guidelines 2012 (updated July 2023)

33. Under the Community Occupancy Guidelines 2012 (updated July 2023), groups that own their own buildings have an automatic right to apply to continue occupation of the land at the end of the lease term. The standard lease term for group-owned buildings is ten years with one ten-year right of renewal – also known as a 10+10 lease term.

34. While the Reserves Act 1977 permits lease terms of up to 34 years, this report recommends adherence to the standard 10-year lease term with a 10-year right of renewal, as outlined in the Community Occupancy Guidelines 2012 (updated July 2023). The recommended term reflects good practice for balancing security of tenure with the need for periodic review of land use, community needs, and club performance.

35. A 10+10 lease term provides sufficient stability for Glen Eden United Sports Club to plan long-term, apply for funding, and continue its community programmes, while also enabling the local board to maintain oversight and flexibility in managing council-owned land.

36. Extended lease terms approaching the 34-year maximum are typically reserved for groups undertaking significant capital investment or large-scale infrastructure development. In this case, no such proposal has been submitted, and therefore a standard term is considered both adequate and appropriate.

Reserve Management Plan

37. Singer Park is subject to an operative reserve management plan, titled the Singer Park Reserve Management Plan 1983 (RMP), which includes reference to the club’s existing clubhouse and, at the time, proposed new clubhouse.

38. The RMP provides that the park’s primary purpose is outdoor recreation, to encourage public and club use of the reserve, and to develop the reserve in a manner suitable to its function by providing the area with a necessary soccer and recreational facility.

39. Commercial activities are prohibited on the park without Auckland Council’s consent, and camping and other activities that are detrimental to the features of the park are strictly prohibited.

Figure 3: Historic map outlining the layout of the reserve in 1983.

Public notification and engagement

40. The land is held under the Reserves Act 1977 and classified as a recreation reserve. As the proposed lease is contemplated in the operative Singer Park Management Plan 1983, the statutory requirements under sections 119 and 120 (public notification) and section 4 of the Conservation Act 1987 (iwi engagement) do not apply.

Assessment of the application

41. The club has submitted a comprehensive application supporting the new lease request and is able to demonstrate its ability to deliver well-maintained facilities, inclusive community programmes, and sustained participation across multiple age groups and demographics.

42. The area proposed to be leased to the club consists of approximately 160m² and is outlined in Figure 1.

43. The club has provided financials which show that accounting records are being kept, funds are being managed appropriately and there are sufficient funds to meet liabilities.

44. The club has all necessary insurance cover, including public liability insurance, in place.

45. A site visit has been undertaken by staff, and the facility is well managed and appears to be well maintained. All management and operational costs are funded by the club.

46. The club provides a valuable service to the local community by offering accessible, volunteer-led sporting opportunities for children, youth, and adults, including regular competitions, training programmes, and social events that promote physical activity, inclusion, and community connection.

47. A community outcomes plan has been drafted to identify the benefits it will provide to the community. This will be attached as a schedule to the lease agreement and is attached to the report as Attachment A.

48. Auckland Council’s Community Occupancy Guidelines 2012 (updated July 2023) sets out the requirements for community occupancy agreements and will be included as part of the lease agreement if approved by the local board.

49. Staff recommend that a new community lease be granted to the club for a term of ten years commencing from 1 September 2025 with one ten-year right of renewal.

Financials

50. The following table contains brief details on the club’s latest financials.

Table 1: Financials

Income for the financial year ended 30 September 2023	Operating Expenditure	Income less expenses (deficit)
$31,927	$41,878	-$9,951

51. Glen Eden United Sports Club generates its revenue primarily through player subscriptions, bar and kitchen income, sponsorship, and interest earnings. For the financial year ending 30 September 2023, the club reported total income of $31,927, with the largest contributions coming from membership fees and hospitality services.

52. The club has not received any direct funding from Auckland Council in the past five years. All operating expenses, maintenance costs, and capital improvements have been self-funded by the club through internally generated revenue and volunteer labour.

53. The club operates on a fully volunteer basis, with no paid staff. Maintenance of the buildings and surrounding area is overseen by a designated committee member, with support from regular working bees organised by members. This long-standing volunteer model contributes to the club’s financial sustainability and community-driven culture.

54. The club reported a net operating deficit of $9,951 in the 2022/2023 financial year, which is attributed primarily to a one-off spike in repairs and maintenance costs (totalling $16,934). Despite the deficit, the club holds cash reserves of approximately $51,600 across multiple accounts, including a term deposit of $13,216. These reserves indicate strong financial health and an ability to absorb standard leasing costs.

55. Financial statements for the year ending 30 September 2023 show overall stable revenue and controlled expenditure, aside from the noted maintenance investment. The club’s ability to cover operational costs independently and maintain a substantial reserve balance demonstrates financial capacity to contribute to the ongoing use of public land.

56. While the Waitākere Ranges Local Board has generally applied a nominal rent of $1.00 plus GST for community leases, staff recommend applying the standard annual rent of $1,300 plus GST in this instance. This reflects both the club’s sound financial position and the club’s long-term exclusive use on public land.

57. The club has been paying an annual rental fee of $250 plus GST under the terms of its current lease, in place since 2010. The proposed increase to $1,300 plus GST per annum aligns with the recommended rent in the Community Occupancy Guidelines 2012 (updated 2023). Given the modest adjustment relative to the club’s current financial capacity and long-standing history of compliance, the proposed rent is considered reasonable and manageable.

Tauākī whakaaweawe āhuarangi

Climate impact statement

58. It is anticipated that continued use of the leased premises will result in some level of greenhouse gas emissions. However, these impacts are expected to be mitigated by the nature of the facility as a shared, volunteer-run community space. By providing coordinated access to sporting and social programmes within a single location, the need for multiple dispersed facilities is reduced, thereby lowering the per-capita energy and resource use. The communal model also enables more efficient use of heating, lighting, and utilities, contributing to a reduced overall environmental footprint compared to individualised or ad hoc venues.

59. Additionally, the shared community space supports healthier lifestyles and encourages social interaction, which can contribute to a stronger sense of local cohesion. By providing accessible, centralised recreational opportunities, the facility may also reduce reliance on individual vehicle use, as more local residents are able to access the site on foot, by bike, or via public transport – minimising emissions associated with longer travel distances.

60. The building may also incorporate sustainable practices, such as energy-efficient systems, the use of natural lighting, and other potential green upgrades to further reduce its environmental impact. In the future, additional initiatives—such as the installation of solar panels, rainwater harvesting systems, or energy-efficient appliances—could be considered to further minimise emissions and align with Council’s broader sustainability and climate resilience goals.

61. To improve environmental outcomes and mitigate climate change impacts, the council advocates that the lease holder:

· use sustainable waste, energy and water efficiency systems

· use eco labelled products and services

· seek opportunities to reduce greenhouse gas emissions from lease-related activities

· include other outcomes that will improve environmental outcomes and mitigate climate change impacts.

62. All measures taken are aimed at meeting council’s climate goals, as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan, which are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

63. While the leased area occupied by the club is not located within a floodplain, it is noted that parts of the outer perimeter of Singer Park—outside the lease boundary—fall within a designated floodplain. This presents no immediate risk to the leased premises or club operations. However, the wider park’s floodplain status may require consideration in future planning, infrastructure upgrades, and stormwater management to ensure continued community access and long-term environmental resilience of the reserve.

64. While there is no immediate risk to the leased area, Council encourages future climate resilience planning, including consideration of low-impact stormwater management and ongoing monitoring of surrounding hydrology.

65. The club has demonstrated a proactive approach to environmental stewardship. It has installed surveillance cameras on-site, which have helped deter illegal dumping of household and commercial waste and have also reduced tagging incidents in the area. All lighting, heating, and cooking—aside from occasional barbecuing—is powered by electricity, minimising reliance on fossil fuels. Waste generated by the club is managed and disposed of responsibly. These practices reflect a broader commitment to maintaining a safe, clean, and sustainable community environment and align with council’s wider environmental and climate goals.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

66. Council staff from within the Community Directorate have been consulted. They are supportive of the proposed lease and continuation of activities and services.

67. The proposed new lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

68. The proposed lease is expected to benefit the community by enabling the continued delivery of initiatives that support collaborative use of space, local events, educational programmes, and wellness activities. These activities will provide opportunities for community members to connect, engage, and participate in inclusive programmes that promote a stronger sense of belonging and healthier lifestyles. The facility will also serve as a hub for local organisations, providing a venue for workshops, meetings, and events that contribute to the overall social well-being and community development within the local board area and its surrounds.

69. The assessment of the application was discussed with the local board at its workshop on 1 May 2025. The local board indicated its in principle support of the lease proposal.

70. The delivered activities align and support the Waitākere Ranges Local Board Plan 2023:

· Our Places – by supporting active use of local parks and recreational spaces.

· Our Community – by fostering inclusive, family-friendly opportunities for connection and participation.

Tauākī whakaaweawe Māori

Māori impact statement

71. While formal consultation is not required, council remains committed to Māori outcomes and Treaty principles. The club has incorporated actions into its Community Outcomes Plan (Attachment A) that reflect Māori aspirations, including:

· support for hauora through accessible activity

· inclusion of tamariki and rangatahi in club programmes

· relationship-building with local kura and schools

72. The lessee has agreed, via a community outcomes plan, to deliver Māori Outcomes that reflect their local community as per Attachment A of this report. The lease will benefit Māori and the wider community through initiatives that promote education, hauora (health and wellbeing), inclusive participation, and recognition of Māori values, culture, and traditions.

73. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its statutory obligations and relationship commitments to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context.

74. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2024-2034, the Unitary Plan (operative in part), individual local board plans and in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

75. Community leasing aims to increase Māori wellbeing through targeted support for Māori community development projects.

76. Community leases support a wide range of activities and groups. Leases are awarded based on an understanding of local needs, interests and priorities. The activities and services provided by leaseholders create benefits for many local communities, including Māori.

77. The lease aligns with the local board’s priorities by supporting a trusted, community-led organisation that actively delivers accessible recreation and fosters social connection. As a long-standing presence in Glen Eden, the club contributes to placemaking and intergenerational engagement, creating a safe and inclusive environment that encourages community participation. The new lease will provide the stability needed for the club to continue delivering services that respond to local needs, while enabling alignment with council strategies focused on equity, wellbeing, and active communities.

Ngā ritenga ā-pūtea

Financial implications

78. Staff have consulted with the Financial Strategy department of the council. No concerns were raised regarding the financial implications for the proposed new lease.

79. Ongoing maintenance of the asset will be covered by the club as building owner.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

80. Should the local board resolve not to grant the proposed community lease to the club, the club’s ability to undertake all current and future activities will be negatively impacted. This will have an adverse impact on the achievement of the desired local board plan outcomes.

81. The new lease provides the club with security of tenure, enabling it to continue delivering community services. Should the lease not be granted and the building remain unoccupied, there is a risk of underutilisation and deterioration due to lack of regular activity.

Ngā koringa ā-muri

Next steps

82. If the local board resolves on granting the proposed new community lease, staff will work with the Glen Eden United Sports Club Incorporated to finalise a lease agreement in accordance with the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Community Outcomes Plan	75

Ngā kaihaina

Signatories

Authors

Amirah Rab - Community Lease Specialist

Authorisers

Marian Webb - General Manager Assets and Delivery, Eke Panuku

Adam Milina - Local Area Manager

Waitākere Ranges Local Board

25 September 2025

Waitakere Ranges - Shade and Shelter Provision Assessment

File No.: CP2025/20698

Te take mō te pūrongo

Purpose of the report

1. To seek adoption of the Waitākere Ranges Shade and Shelter Provision Assessment (Attachment A).

Whakarāpopototanga matua

Executive summary

2. The Waitākere Ranges Local Board approved the Waitākere Ranges Shade and Shelter Provision Assessment for the 2024/2025 financial year in June 2024 (Sharepoint ID: 4036).

3. The Waitākere Ranges Local Board Plan 2023 prioritises climate adaptation and equitable access to open spaces. In response, the Waitākere Ranges Local Board has commissioned a shade provision assessment across key parks.

4. The Shade and Shelter Provision Assessment provides a strategic framework to identify current gaps and future opportunities for shade provision across the Waitākere Ranges Local Board area.

5. The Shade and Shelter Provision Assessment proposes key provision and design principles, as well as opportunities for best value investment in future work programmes as funding allows.

6. Staff have conducted an analysis of current and planned provision of shade and shelter across the Waitākere Ranges Local Board area.

7. The assessment provides guidance to help inform priorities for future investment within the parks network.

8. Staff are recommending that the Waitākere Ranges Local Board adopt the Shade and Shelter Provision Assessment as a strategic document to help inform provision of shade and shelter across the local board area.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whai / adopt the Waitākere Ranges Shade and Shelter Provision Assessment (Attachment A) to assist the local board in making decisions to improve the network of shade and shelter within the Waitākere Ranges Local Board area.

Horopaki

Context

9. Auckland Council supports shade and shelter in public spaces to promote health, wellbeing, and climate resilience, as outlined in key documents like the Urban Ngahere Strategy and the Waitākere Ranges Play Provision Assessment.

10. Natural and built shade is encouraged in playgrounds and parks, supported by the Auckland Council Design Manual and Cancer Society’s Under Cover Guidelines for UV protection and outdoor comfort. The document also consolidates our commitment to continuous improvement.

11. The Waitākere Ranges Local Board Plan 2023 prioritises climate adaptation and equitable access to open spaces. In response, the Waitākere Ranges Local Board has commissioned a shade provision assessment across key parks.

12. The Waitākere Ranges Shade and Shelter Provision Assessment provides a strategic framework for integrating shade provision into future work programmes. It targets destination, suburb, and strategically significant parks, identifying current gaps and offering design principles and investment opportunities for both tree planting and built shade structures.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The Waitākere Ranges Shade and Shelter Provision Assessment provides a strategic framework for integrating shade provision into future work programmes, to enhance comfort, safety, and climate resilience in public spaces.

14. Shade provision is a key component of this vision, particularly in playgrounds and high-use parks.

15. Staff have undertaken an analysis of the parks network across the local board area and propose a strategic view of provision and design to provide opportunities to improve shade and shelter in the future.

Key provision principles

16. Shade provision can be enhanced naturally by trees, demountable shade sails/shelters and/or permanent built structures. Natural shade is the preferred option as it contributes to the local boards and Auckland’s urban ngahere (forest) and is cost-effective.

17. Shade enhances the enjoyment and safety of outdoor spaces, encouraging year-round use while supporting physical activity and social engagement.

18. Natural shade, particularly from trees, mitigates the urban heat island effect, improves air quality, and contributes to overall environmental resilience.

19. Providing shade ensures parks and recreational areas remain accessible and comfortable for all, including children, older adults, and those sensitive to sun exposure, while aligning with sun protection guidelines.

20. Shade in parks and recreational spaces enhances usability, encourages physical activity, supports environmental sustainability, and promotes inclusivity, ensuring comfortable and accessible outdoor environments for all.

21. Prioritising climate-resilient, large-grade native trees for playground shade ensures safety, sustainability, and alignment with urban ngahere policies, while optimising placement and maintenance for long-term benefits.

22. Natural shade is prioritised for its broad benefits, while strategically incorporating demountable or permanent structures in high-use areas to enhance comfort, accessibility, and environmental sustainability.

23. Maximising natural shade in recreation spaces is promoted to enhance comfort, usability, and UV protection, prioritising tree planting where shelter from sun exposure is most needed.

24. Where appropriate, integrate natural and built shade solutions in playgrounds to enhance sun protection, comfort, and usability, while promoting personal responsibility for UV safety.

25. Implement natural shade along greenways to enhance aesthetics and comfort while ensuring safe passage for pedestrians, cyclists, and park maintenance operations.

26. Implement permanent and demountable shade structures to enhance sun protection, usability, and safety, ensuring accessibility, durability, and visual integration within recreational spaces.

27. Focus on shade over toddler play areas as young children are highly vulnerable to UV exposure and unable to manage sun safety independently.

28. Shaded seating near play zones is recommended to support supervision and provide comfort for parents and caregivers during extended stays.

Network opportunities

29. The Waitākere Ranges Shade and Shelter Provision Assessment outlines a framework for priority recommendations for shade provision in strategically identified parks and playgrounds. (Refer P.14, Attachment A).

Tauākī whakaaweawe āhuarangi

Climate impact statement

30. The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050

· to prepare the region for the adverse impacts of climate change.

31. Formal structures contribute to climate change through carbon emissions, particularly during their construction and decommissioning phases. This needs to be considered when creating new or expanding existing built shade structures.

32. Natural shade provided by planting will mitigate the impacts of climate change by reducing urban heat island effects, improving air quality, and increasing carbon sequestration through tree canopy cover.

33. The urban ngahere (forest) creates microclimates that cool surrounding areas, intercept stormwater, and buffer against extreme weather, offering a low-carbon, regenerative alternative to built infrastructure.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

34. Staff from relevant teams within the Parks and Community Facilities department worked collaboratively and provided input on the Waitākere Ranges Shade and Shelter Provision Assessment.

35. The Waitākere Ranges Shade and Shelter Provision Assessment will assist Parks and Community Facilities to strategically plan future OPEX and CAPEX work programmes, in collaboration with the local board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36. The Waitākere Ranges Local Board Plan (2023) emphasises climate resilience, wellbeing, and equitable access to quality open spaces.

37. This project aligns directly to objectives within the 2023 Waitākere Ranges Local Board Plan, including:

· Climate Resilience: Support community-led environmental restoration and planning to strengthen natural ecosystems and prepare for climate impacts.

· Wellbeing: Invest in inclusive initiatives that promote mental health, cultural identity, and social connection across diverse communities.

· Equitable Access to Open Spaces: Enhance public parks and trails to ensure safe, accessible, and culturally respectful use for all residents.

38. A workshop was held with the local board on the 19 June 2025 to present and receive feedback on the draft Waitākere Ranges Shade and Shelter Provision Assessment.

39. Feedback from this workshop has been incorporated into the final draft assessment.

Tauākī whakaaweawe Māori

Māori impact statement

40. Meaningful engagement with mana whenua will be enabled as opportunities from the plan are progressed into feasibility, investigation and design. Iwi will have the opportunity to express interest in the projects and indicate how they would like to be involved.

41. Engagement will also be reinforced through the Deed of Acknowledgement for the Waitākere Ranges Heritage Area, formally endorsed in August 2025. This historic agreement recognises the deep ancestral ties of tangata whenua to the land and affirms their role in its stewardship.

42. Opportunities for Māori cultural narratives and traditional designs (e.g. Mara Hupara) will be explored during detailed design and delivery.

43. As part of any future development of the network, mana whenua values relating to Te Aranga Design Principles should be incorporated. These are:

· Rangatiratanga: The right to exercise authority and self-determination within one's own iwi / hapū realm

· Kaitiakitanga: managing and conserving the environment as part of a reciprocal relationship, based on the Māori world view that humans are part of the natural world

· Manaakitanga: the ethic of holistic hospitality whereby Mana Whenua have inherited obligations to be the best hosts they can be

· Wairuatanga: the immutable spiritual connection between people and their environments

· Kotahitanga: unity, cohesion and collaboration

· Whanaungatanga: a relationship through shared experiences and working together which provides people with a sense of belonging

· Mātauranga: Māori / Mana Whenua knowledge and understanding.

Ngā ritenga ā-pūtea

Financial implications

44. Local board approved investment will be required to initiate projects identified within the assessment. Staff will work with the Waitākere Ranges Local Board to identify opportunities for funding as part of future work programmes.

45. Opportunities for collaboration with developers to deliver outcomes from the plan should be explored. This would provide the greatest benefit to new growth communities while working within the current financial constraints.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46. The investigation and design phase of any candidate project delivery may identify issues that require the feasibility of each opportunity to be reassessed.

Ngā koringa ā-muri

Next steps

47. The Waitākere Ranges Shade and Shelter Provision Assessment is designed to further refine and set out an updated context for desired shade and shelter outcomes at a network level. Further information on identified opportunities will require detailed investigation and community engagement.

48. If recommended outcomes are agreed, staff will work with the local board to identify possible opportunities for funding as part of future Parks and Community Facilities work programmes. The Parks Planning team will continue to support the local board on developer-led initiatives.

49. The proposed Parks and Community Facilities work programme for FY25/26 includes several shade and shelter renewal and enhancement projects. Details from this assessment will be used to help inform delivery of these projects.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waitākere Ranges - Shade and Shelter Provision Assessment	83

Ngā kaihaina

Signatories

Authors

Brad Congdon - Parks & Places Specialist

Authorisers

Martin van Jaarsveld - Head of Specialist Operations

Adam Milina - Local Area Manager

Waitākere Ranges Local Board

25 September 2025

Auckland Transport Kōkiri / Local Board Transport Agreement quarterly update - September 2025

File No.: CP2025/20744

Te take mō te pūrongo

Purpose of the report

1. To provide an update on projects in the local board’s Kōkiri / Local Board Transport Agreement 2025/2026 (Kōkiri Agreement).

Whakarāpopototanga matua

Executive summary

2. The Kōkiri Agreement 2025/2026 is the local board’s engagement plan with Auckland Transport ’s work programme.

3. Developing the agreement is an annual process. During this process Auckland Transport provides advice on its work programme, seeks feedback from the local board, responds to this feedback, and establishes an endorsed plan for engaging on work in the local board area.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whiwhi / receive the September 2025 quarterly update on the Kōkiri / Local Board Transport Agreement 2025/2026.

Horopaki

Context

4. In mid-2023, development of the Kōkiri Agreement was initiated to build a more structured and supportive relationship between local boards and Auckland Transport. The Kōkiri Agreement is formed through an annual process that includes the following steps:

Timeline	Action
October/November	Auckland Transport provides quality advice to local boards on the next financial year’s work programme.
March	Local boards provide their feedback, prioritise projects or programmes, and request levels of engagement for each project.
April/May	Auckland Transport responds to that feedback, and a Kōkiri Agreement is written for each local board.
June/July	Auckland Transport seeks formal endorsement of the Kōkiri Agreement from local boards.

5. In addition to the development of the Kōkiri Agreement, Auckland Transport reports quarterly on the prioritised projects and programmes listed in the local board’s Kōkiri Agreement.

6. This process provides a clear annual structure for engaging with Auckland Transport. Local boards are able to influence Auckland Transport’s work programme through the annual Kōkiri Agreement process.

Tātaritanga me ngā tohutohu

Analysis and advice

7. Kōkiri Agreements prioritise the projects or programmes that are of most interest to the local board. Clear local board prioritisation provides Auckland Transport with expectations of transport related objectives, in addition to the objectives provided in the local board plan. This information helps Auckland Transport to either inform its planning or to offer better explanations for why certain projects or programmes cannot be delivered.

8. However, plans evolve and change, so Auckland Transport reports quarterly on the progress of projects in the Kōkiri Agreement. This means that local boards are kept informed and have a regular opportunity to provide formal feedback to Auckland Transport about their work programme.

9. The levels of engagement with the local board in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) Public Participation Spectrum and are as follows:

Level of participation	Commitment to the local board
Collaborate	Auckland Transport and the local board work together to deliver the project or programme. The local board leads the process of building community consensus. The local board’s input and advice are used to formulate solutions and develop plans. Local board feedback is incorporated into the plan to the maximum extent possible.
Consult	Auckland Transport leads the project or programme but works with the local board, providing opportunities to input into the plan. If possible, Auckland Transport incorporates the local board’s feedback into the plan, and if it is not able to, provides clear reasons for that decision.
Inform	Auckland Transport leads the project or programme informing the local board about progress. Local board members may be asked to provide their local knowledge and insight by Auckland Transport, however there is no expectation that the project must be modified based on that input.

10. Attachment A to the agenda report provides updates about all projects and programmes currently listed in this local board’s Kōkiri Agreement 2025/2026.

11. Attachment B to the agenda report is the quarterly update on road maintenance activities.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. Auckland Transport engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

13. Auckland Transport reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. Auckland Transport’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14. The Kōkiri Agreement is a product of the Local Board Relationship Project. Auckland Transport started the project in response to a 2022 ‘Letter of Expectation’ directive from the mayor that stated in part that:

“The Statement of Intent 2023-2026 must set out how Auckland Transport will achieve closer local board involvement in the design and planning stage of local transport projects that affect their communities.”

15. The Kōkiri Agreement gives effect to this intent. Auckland Transport receives local board feedback via regular engagement. Auckland Transport also surveys local board members quarterly about engagement, providing an indication of satisfaction.

16. The Kōkiri Agreement was developed working closely with Auckland Council’s Governance and Engagement Department.

17. The Kōkiri Agreement is reported to the Local Board Chairs’ Forum on a regular basis.

18. This work relies on historical engagement with both Auckland Council and with other major council-controlled organisations through the previous joint council-controlled organisations engagement plans.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The local board endorsed the Kōkiri Agreement 2025/2026 at their 28 August 2025 business meeting. This report provides a quarterly update on projects in the agreement.

Tauākī whakaaweawe Māori

Māori impact statement

20. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

21. Auckland Transport’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

22. The Kōkiri Agreement is focused on Auckland Transport’s interaction with local boards, as such Māori input was not sought at a programme level. However, when individual projects or operational activities have an impact on water or land, Auckland Transport engages with iwi to seek their views. These views are shared in reports seeking decisions from the local board.

Ngā ritenga ā-pūtea

Financial implications

23. Generally, this report has limited financial implications for the local board because Auckland Transport funds all projects and programmes. However, local boards do have a transport budget, called the Local Board Transport Capital Fund.

24. Updates on the Local Board Transport Capital Fund projects are included in this report (Attachment A), but financial implications are reported separately, in project specific decision reports.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. If a local board provides any formal direction on changes to the Kōkiri Agreement, there are risks to consider. The local board needs to be able to commit to the time required for the level of engagement requested. If decisions are not able to be made or are slowed down by local board decision-making, there can be significant financial costs.

26. Auckland Transport suggests that any risks are mitigated by the local board providing sufficient workshop time to allow for timely discussion of activities listed in Kōkiri Agreement.

Ngā koringa ā-muri

Next steps

27. Following this meeting Auckland Transport will respond to any additional resolutions.

28. The next quarterly report is planned for December 2025.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Kōkiri quarterly update – September 2025	103
b ⇩	Kōkiri quarterly maintenance and renewals update September 2025	109

Ngā kaihaina

Signatories

Authors	Owena Schuster – Elected Member Relationship Partner
Authorisers	Adam Milina - Local Area Manager

Waitākere Ranges Local Board

25 September 2025

Local Board Transport Capital Fund Projects and Forward Works Programme Projects

File No.: CP2025/20713

Te take mō te pūrongo

Purpose of the report

1. To seek approval from the Waitakere Ranges Local Board for the following Local Board Transport Capital Fund (LBTCF) projects:

· 297 West Coast Road Pedestrian Improvements

· Parrs Cross Road Pedestrian Improvements

· Seymour Road Crossing Improvements.

2. To seek support from the Waitakere Ranges Local Board for the following Forward Works Programme projects:

· Piha Road and Scenic Drive Intersection Improvements

· Safe Walking and Cycling Improvements for Kelston, New Lynn, and Glen Eden.

3. To present the Glengarry Road Parking Restrictions project, seeking support to proceed with the recommended parking restriction changes, developed in response to a specific request from the local board and following engagement with residents and stakeholders.

Whakarāpopototanga matua

Executive summary

4. This report provides an opportunity for the Waitakere Ranges Local Board to make decisions on its Local Board Transport Capital Fund (LBTCF) projects and to provide feedback or support for Auckland Transport’s Forward Works Programme projects. The following projects are presented for local board approval or endorsement:

Local Board Transport Capital Fund Projects

· 297 West Coast Road Pedestrian Improvements:
Approval is sought for the relocation and upgrade of the existing pedestrian refuge crossing to improve safety and accessibility for all users, following community feedback and technical assessment.

· Parrs Cross Road Pedestrian Improvements:
Approval is sought for the installation of a new at-grade zebra crossing with islands, upgraded lighting, and removal of parking to improve pedestrian safety at a location with high demand.

· Seymour Road Crossing Improvements:
Approval is sought for the delivery of an at-grade zebra and cyclist crossing with refuge islands and slow markings, enhancing walking and cycling connectivity between the park and Sunnyvale Train Station.

5. Auckland Transport Forward Works Programme Projects

· Piha Road and Scenic Drive Intersection Improvements:
Support is sought for intersection safety upgrades through realignment, improved visibility, new refuge islands, and traffic calming measures, following crash history analysis and stakeholder engagement.

· Safe Walking and Cycling Improvements for Kelston, New Lynn, and Glen Eden:
Support is sought for the preliminary designs for the Safe Walking and Cycling Improvements project, to enable these designs to proceed to public consultation. This project aims to deliver a connected, safe, and accessible walking and cycling network, supporting mode shift and improved community wellbeing.

6. Glengarry Road Parking Restrictions

· The report also presents the Glengarry Road Parking Restrictions project, developed in response to a specific request from the local board. This project aims to address parking and safety concerns on Glengarry Road, following engagement with residents and stakeholders. Support is sought to proceed with the recommended parking restriction changes.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) approve the implementation of the 297 West Coast Road Pedestrian Improvements Local Board Transport Capital Fund Project, which includes the relocation and upgrade of the existing pedestrian refuge crossing at 297 West Coast Road, including installation of new refuge crossing islands, footpath upgrades, relocation of the eastbound bus stop, and removal of a redundant driveway.

b) approve the implementation of the Parrs Cross Road Pedestrian Improvements Local Board Transport Capital Fund Project, which includes the installation of a new at-grade zebra crossing with islands, upgraded lighting, and removal of parking for the Parrs Cross Road Pedestrian Improvements project, to improve pedestrian safety at a location with high demand.

c) approve the implementation of the Seymour Road Crossing Improvements Local Board Transport Capital Fund Project, which includes the delivery of an at-grade zebra and cyclist crossing with refuge islands and slow markings for the Seymour Road Crossing Improvements project, including upgraded lighting and removal of parking, to enhance walking and cycling connectivity between the park and Sunnyvale Train Station.

d) support the intersection safety upgrades for the Piha Road and Scenic Drive Intersection Improvements project, including realignment, improved visibility, new refuge islands, and traffic calming measures, following crash history analysis and stakeholder engagement.

e) support the preliminary designs for the Safe Walking and Cycling Improvements for Kelston, New Lynn, and Glen Eden project, to enable these designs to proceed to public consultation, noting the positive consultation results and the aim to deliver a connected, safe, and accessible walking and cycling network.

f) support the recommended parking restriction changes for the Glengarry Road Parking Restrictions project, including the extension of broken yellow lines (BYLs) on the western side of Glengarry Road from West Coast Road to Nicolas Avenue, retaining parking on the eastern side, and other minor changes

Horopaki

Context

7. Auckland Transport (AT) manages Auckland’s transport network on behalf of Auckland Council. AT’s Kōkiri Agreement provides a structured annual process for local boards to engage with and influence transport projects and programmes. Each year, local boards and AT work together to set ‘levels of engagement’ for projects and programmes that AT is delivering. This process clearly defines the board’s expectations and AT’s responsibilities.

8. The levels of engagement noted in the Kōkiri Agreement are derived from the International Association for Public Participation’s (IAP2) doctrine and were agreed between Auckland Council and Council Controlled Organisations in 2020. These levels are:

· Collaborate – AT and the local board work together to deliver the project or programme. The local board leads the process of building community consensus. The board’s input and advice are used to formulate solutions and develop plans. Feedback is incorporated to the maximum extent possible.

· Consult – AT leads the project or programme but provides opportunities for the local board to input into the plan. Feedback is incorporated where possible, and reasons are provided when it is not.

· Inform – AT leads the project or programme and keeps the local board informed, with limited opportunity for input.

9. This report seeks decisions from the Waitakere Ranges Local Board on the following Auckland Transport projects that fall under the Kokiri Agreement:

Local Board Transport Capital Fund Projects

· 297 West Coast Road Pedestrian Improvements: Relocation and upgrade of the existing pedestrian refuge crossing to improve safety and accessibility for all users.

· Parrs Cross Road Pedestrian Improvements: Installation of a new at-grade zebra crossing with islands, upgraded lighting, and removal of parking to improve pedestrian safety.

· Seymour Road Crossing Improvements: Delivery of an at-grade zebra and cyclist crossing with refuge islands and slow markings, enhancing walking and cycling connectivity between the park and Sunnyvale Train Station.

Auckland Transport Forward Works Programme Projects

· Piha Road and Scenic Drive Intersection Improvements: Intersection safety upgrades through realignment, improved visibility, new refuge islands, and traffic calming measures.

· Safe Walking and Cycling Improvements for Kelston, New Lynn, and Glen Eden: Preliminary designs for a connected, safe, and accessible walking and cycling network, to proceed to public consultation.

Glengarry Road Parking Restrictions

· Recommended parking restriction changes developed in response to a specific request from the local board and following engagement with residents and stakeholders.

Tātaritanga me ngā tohutohu

Analysis and advice

297 West Coast Road Pedestrian Improvements

10. The 297 West Coast Road Pedestrian Improvements project is funded through the Local Board Transport Capital Fund (LBTCF) and is included in the Waitakere Ranges Kokiri Agreement 2025/2026. This project is being delivered at a “collaborate” level of engagement, with Auckland Transport (AT) and the Waitakere Ranges Local Board working together to improve pedestrian safety and accessibility for all users at this location.

11. The project was initiated in response to community feedback and technical assessment identifying the need for safer pedestrian infrastructure at 297 West Coast Road. The existing pedestrian refuge crossing was found to be insufficient for current safety and accessibility needs. The proposed works include the relocation and upgrade of the existing pedestrian refuge crossing, installation of new refuge crossing islands, footpath upgrades, relocation of the eastbound bus stop, and removal of a redundant driveway. These improvements are designed to enhance safety for all users, including children, older adults, and people with mobility needs.

12. The design was developed following technical assessment and feedback from the Local Board, who indicated its informal support for the proposed improvements during the workshop process. The final design aligns with best practice for pedestrian safety and accessibility, and addresses both community and technical concerns.

13. Suggestions included providing a proper controlled (preferably raised) crossing and allowing the footpath outside the gas station to be a shared zone for cyclists and scooters.

14. Comments included requests for a recessed bus stop, improvements to footpath surfaces, brighter lighting on the westbound side, and ensuring bus drivers stop at the end of the bus stop.

15. Responses: A controlled or raised crossing was considered not appropriate for this location due to low pedestrian volumes and potential impacts on road users. The existing footpath is not wide enough to be a shared zone, and this is considered out of scope. There is insufficient space to fit a recessed bus stop. Footpath upgrades are included on both sides of the crossing, and any non-operational lighting will be rectified. The bus stop sign, layout, and tactile paving will help bus drivers align the bus correctly.

16. The outcome of the public engagement was positive. Following public engagement, no changes were made to the design. The project is now ready to progress to detailed design and construction, subject to Local Board approval.

Parrs Cross Road Pedestrian Improvements

17. The Parrs Cross Road Pedestrian Improvements project is funded through the Local Board Transport Capital Fund (LBTCF) and is included in the Waitakere Ranges Kokiri Agreement 2025/2026. This is a “collaborate” level of engagement project, with Auckland Transport (AT) and the Waitakere Ranges Local Board working together to deliver the project, and the board playing a key role in shaping the design and building community consensus.

18. The project was initiated in response to safety concerns raised by the community and a high demand for safer pedestrian infrastructure near Parrs Park, a well-used recreational area. The existing crossing environment was identified as challenging for pedestrians due to the constant flow of vehicles and limited safe crossing opportunities. The proposed works include the installation of a new at-grade zebra crossing with pedestrian refuge islands, upgraded lighting, and removal of two on-street parking spaces to improve visibility and safety for all users.

19. The design was developed following technical assessment and feedback from the Local Board, who indicated their preference for a zebra crossing at a workshop held on 5 June 2025. The final design aligns with the main pedestrian desire line adjacent to Parrs Park, providing a direct and visible crossing point that supports pedestrian movement patterns. The inclusion of refuge islands and upgraded lighting is intended to further enhance safety and accessibility, particularly for children, older adults, and people with mobility needs.

20. Public engagement summary:

Engagement Activity	Outcome/Number
Letters sent to directly affected residents	1. 150
Number of external responses received	8
The changes would benefit the community	5
The changes would not benefit the community	1
I have a suggestion to make	3
I have comments / need more information	0

21. Additional feedback included concerns about potential vehicle delays and cyclist safety around the side islands. One respondent suggested a larger gap between the side island and kerb, similar to facilities on Clayburn Road. The majority of feedback recognised the high pedestrian demand at the crossing and the need for improved safety. Concerns about driver delays were addressed by noting that delays are expected to be minimal, as drivers only stop momentarily for pedestrians. The design also ensures there is sufficient space for cyclists and vehicles to travel adjacent to each other through the crossing.

22. Following public engagement, no changes were made to the design, as the outcome was generally positive and the technical assessment confirmed the proposal’s effectiveness. The project is now ready to progress to detailed design and construction, subject to Local Board approval.

Seymour Road Crossing Improvements

23. The Seymour Road Crossing Improvements project is funded through the Local Board Transport Capital Fund (LBTCF) and is included in the Waitakere Ranges Kokiri Agreement 2025/2026. This project is being delivered at a “collaborate” level of engagement, with Auckland Transport (AT) and the Waitakere Ranges Local Board working together to improve pedestrian and cycling connectivity between the park and Sunnyvale Train Station, and to enhance safety for all users.

24. The project was initiated to address the need for safer and more accessible crossing facilities, particularly for those walking and cycling between the park and the wider Oratia cycleway network. The Local Board indicated its informal preference for a zebra/cyclist crossing at a workshop held on 5 June 2025. The final design includes the installation of an at-grade zebra and cyclist crossing with refuge islands and slow markings, upgraded lighting, removal of two parking spaces to improve visibility and safety, and red friction markings on the pathway leading to Apple Orchard Way.

25. The design was developed following technical assessment and feedback from the Local Board and community. The crossing is located along the main pedestrian desire line, based on pedestrian surveys undertaken earlier in the year. The design aims to increase safety for the approximately 48+ pedestrians who cross in this area each day, while ensuring minimal impact to drivers, who only need to stop momentarily for pedestrians. A visibility assessment was undertaken to provide clear sightlines, and additional parking removal beyond 70 Seymour Road was not required.

26. Public engagement summary:

Engagement Activity	Outcome/Number
Letters sent to directly affected residents	150
Number of external responses received	7
The changes would benefit the community	2
The changes would not benefit the community	2
I have a suggestion to make	4
I have comments / need more information	2

27. Respondents raised a range of questions and suggestions, including why the crossing was being upgraded, whether there had been any accidents, and if emergency services had been consulted. Concerns included whether the proposal was necessary, potential impacts to drivers, and the safety of the crossing’s location on a bend. Suggestions included relocating the crossing, extending yellow no-parking lines, and adding safety barriers. AT responded that the crossing is being upgraded to improve safety and connectivity, no crashes have been recorded at the site in the last five years, and emergency services have been consulted. The design was confirmed as appropriate based on technical assessment and community feedback.

28. Following the workshop, additional information was requested by the Local Board regarding specific concerns raised through a CRM case and public feedback. It was clarified that the steep bends referenced by a customer are located near 17 Seymour Road, approximately 650 metres north of the proposed crossing, and are not directly related to the project site. Auckland Transport will be installing new advisory speed signs in the vicinity of these bends, as suggested, and will communicate this to the customer. Crash data analysis confirmed that no crashes have been reported within approximately 100 metres north or south of the proposed crossing; crashes recorded further away are unrelated to the crossing location. In response to queries about the crossing design, it was also confirmed that high friction surfacing markings was initially proposed but replaced with slow markings due to maintenance concerns. Instead, slow markings have been added to the design to encourage reduced speeds on approach. The design now reflects these updates and is the version Auckland Transport wishes to progress to detailed design and construction.

29. The outcome of public engagement was mixed, but following engagement, no changes were made to the design. The project is now ready to progress to detailed design and construction, subject to Local Board approval.

Piha Road and Scenic Drive Intersection Improvements

30. The Piha Road and Scenic Drive Intersection Improvements project is part of Auckland Transport’s Forward Works Programme and is included in the Waitakere Ranges Kokiri Agreement 2025/2026. This project is being delivered at a “consult” level of engagement, with Auckland Transport (AT) leading the technical design and the Waitakere Ranges Local Board invited to provide feedback and support.

31. Auckland Transport initiated this project in response to multiple safety concerns raised by the community regarding the intersection of Piha Road, Scenic Drive, and Quinns Road. Key issues identified included a confusing intersection layout, restricted visibility on all approaches, compliance issues at the stop control, and vehicles speeding through the intersection. An investigation confirmed these concerns and highlighted the need for safety improvements.

32. Crash history analysis revealed that a total of seven crashes occurred at the intersection between 2019 and 2025, including three serious injury crashes, three minor injury crashes, and one non-injury crash. The main contributing factors were failure to stop, traveling on the wrong side of the lane, and vehicles skidding off the roadway.

33. An intersection survey conducted during the weekday afternoon peak (3:00 pm – 5:00 pm, fine weather) showed the highest demand on Scenic Drive (north), with moderate to high demand on other approaches. The survey confirmed that the intersection experiences significant traffic volumes and complex turning movements, particularly during peak periods.

34. The proposed design addresses the identified safety risks through a comprehensive package of improvements:

· Realignment of the road carriageway to improve access and visibility at the intersection of Piha Road, Scenic Drive, and Quinns Road.

· Removal of the left-turn slip lane from Scenic Drive to Piha Road and relocation of the Quinns Road stop control closer to Scenic Drive.

· Installation of a kerb buildout and reinstatement of the grass berm on the corner of Piha Road and Quinns Road to improve road outlining.

· Installation of a refuge island at Piha Road to improve compliance at the stop control and provide traffic calming.

· Restriction of left-turn movements from Piha Road for vehicles longer than 6 metres, with appropriate signage.

· Painting of broken yellow lines around the corner of Piha Road and Quinns Road to improve access and visibility for vehicles at the intersection.

35. These improvements are designed to simplify the intersection layout, enhance visibility, reduce vehicle speeds, and improve compliance with traffic controls, thereby reducing the risk of crashes and improving safety for all road users.

36. The next steps for the project include seeking feedback from the Local Board on the proposed design, undertaking external consultation, progressing to detailed design plans, and planning for construction in the 2025/2026 financial year.

Safe Walking and Cycling Improvements for Kelston, New Lynn, and Glen Eden project

37. The Safe Walking and Cycling Improvements for Kelston, New Lynn, and Glen Eden project is part of Auckland Transport’s Forward Works Programme and is included in the Waitakere Ranges Kokiri Agreement 2025/2026. The project is currently at the preliminary design stage and seeks Local Board endorsement to proceed to public consultation and detailed design.

38. This project aims to deliver a connected, safe, and accessible walking and cycling network across Kelston, New Lynn, and Glen Eden, supporting mode shift, safety, and access to schools, shops, and community facilities. The programme was prioritised through the Programme Business Case and brought forward by the Climate Action Targeted Transport Rate (CATTR). Previous trials, such as the Streets for People initiative in Kelston, have already demonstrated safety benefits and increased active mode use.

39. Extensive engagement was undertaken in August and September 2024, with 81 per cent of consultation respondents supporting the project and 77 per cent believing it would encourage more walking and cycling. The network design uses quieter streets and off-road paths to minimize disruption and cost, while providing new safer crossing facilities, cycle separators, and traffic calming near schools and shops.

40. The preliminary design includes the following key connections and features:

Connection / Area	Kms cycleway (opportunity)	Trees impacted	Parking impacts	Traffic calming impacts	Other impacts
Great North Road, Kelston	0.3km off-road cycleway	8 trees to be removed and mitigated between Aotea Road and Faith Bullock Place	12m on-street parking on Aotea Road to be removed	2 new raised paired crossings (Faith Bullock Place and Aotea Road)	Frontage of 3250 Great North Road required
West Coast Road	0.35km protected cycleway	No impact	No parking impact	Raised paired crossings on Westward Ho and Clayburn Road; lane reallocation (minor delay at peak)
Clayburn Road	0.85km traffic calmed route	No impact	125m of on-street parking to be removed	3 new pairs of speed cushions; existing chicanes retained.

41. The preliminary designs are generally consistent with the previously endorsed concept designs, with minor changes to address technical feedback and stakeholder engagement. For example, the Clayburn Road design was revised in consultation with Fire and Emergency NZ, who now support an interim design that replaces some speed humps with speed cushions to accommodate emergency vehicles. Work on Archibald and St Leonards Roads has been paused due to differing views on road space allocation and will be reconsidered at a later stage.

42. Uncertainties and risks include the need for landowner approvals, resource consents, and potential opposition to parking removal or vegetation impacts. Some elements, such as the shared path standard and specific crossing treatments, are still subject to formal approval.

43. The next steps are to seek Local Board support of the preliminary designs, inform submitters and stakeholders, continue technical review, and complete the business case and detailed design. Construction will be staged and is subject to funding decisions from the Climate Action Transport Targeted Rate and potential NZTA co-funding.

Glengarry Road Parking Restrictions

44. The Glengarry Road Parking Restrictions project is included in Auckland Transport’s Forward Works Programme and responds to a specific request from the Waitakere Ranges Local Board to address parking and safety concerns along Glengarry Road. The project is being delivered at a “consult” level of engagement, with Auckland Transport (AT) leading the technical design and the Local Board providing feedback and support.

45. The project was initiated following concerns raised by residents and the Local Board regarding visibility, access, and safety issues caused by on-street parking, particularly near intersections and bends. The proposed changes aim to improve safety for all road users, maintain access for emergency and service vehicles, and balance the needs of residents, businesses, and visitors.

46. Public engagement summary:

· Consultation material was shared through letterbox drops and social media posts.

· Over 1,900 visits to the project website and 522 submissions were received.

· People were asked to indicate whether they supported or opposed the proposal and to provide feedback. Both supporters and opponents provided valuable insights into how the changes might impact the community.

· AT met with residents on site to discuss concerns about visibility, especially when heading northbound towards West Coast Road.

Engagement data:

Engagement Activity	Outcome/Number
Website visits	2. 1,900+
Submissions received	522

Parking behaviour among submitters:

· 77 per cent of those who oppose the proposal park on Glengarry Road 1–5 times a week.

· 75 per cent of those who support the proposal never park on Glengarry Road or do so less than once a month.

· 70 per cent of those who support the proposal with some changes never park on Glengarry Road or do so less than once a month.

Where respondents live:

Location	% of respondents
On Glengarry Road	30.5%
On a side street off Glengarry	38.3%
Within 1–2km of Glengarry	17%
More than 2km from Glengarry	6.1%
I work on Glengarry Road	0.8%
Other	7.3%

47. Key insights and themes:

· Strong support for retaining parking on one side of Glengarry Road (Selo development side) between West Coast Road and Selo Street, to allow some parking for residents and visitors, reduce displacement to side streets, and maintain a safer speed environment.

· Support for the removal of parking between 334 and 344a Glengarry Road.

· Requests to extend broken yellow lines (BYLs) up to the corner of Nicolas Avenue, due to restricted visibility caused by parked vehicles on both sides of the curve.

· Support for BYLs near Vision west (275–279 and 282–288 Glengarry Road) and suggestions to consider further extensions.

· Suggestions to remove berms and create parking bays.

48. AT’s recommended proposal:

· Extend BYLs on the western side of Glengarry Road from the intersection with West Coast Road to the intersection with Nicolas Avenue, tying into existing BYLs.

· Retain parking on the eastern side (Selo development side) to balance parking needs and maintain two-way traffic flow.

· Install BYLs around bends to improve safety and allow vehicles to stay in their lane.

· Maintain BYLs near Vision west and consider further extensions as needed.

· The extension of BYLs to Nicolas Avenue was supported by the public.

· The proposal allows for two-way traffic flow and addresses bus tracking issues, as buses would otherwise have to cross the centreline.

Next steps:

Item	Estimated timeframe
Local Board Resolution via September business meeting	September 2025
AT to complete statutory documents and approvals	Oct–Jan 2025
Installation of Broken Yellow Lines on Glengarry Road	February 2025

49. The recommended changes are designed to improve safety, maintain access, and address community concerns while balancing operational requirements. The project is now ready to proceed to statutory approvals and implementation, subject to Local Board support.

Tauākī whakaaweawe āhuarangi

Climate impact statement

50. AT engages closely with the council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and the council’s priorities.

51. AT reviews the potential climate impacts of all projects and works hard to minimise carbon emissions. AT’s work programme is influenced by council direction through Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

52. The Local Board Transport Capital Fund projects were initiated by Waitakere Ranges Local Board and do not impact on Council facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

53. The Waitakere Ranges Local Board has played an active role in shaping and supporting the projects outlined in this report. All projects have been workshopped with the board, and members have provided feedback at key stages of design and engagement. The board’s priorities have consistently focused on improving safety, accessibility, and connectivity for local communities, while balancing the needs of residents, businesses, and visitors.

54. For the Local Board Transport Capital Fund (LBTCF) projects—297 West Coast Road, Parrs Cross Road, and Seymour Road—the board has worked collaboratively with Auckland Transport to ensure that designs reflect local priorities and address community concerns. Board members have advocated for solutions that improve pedestrian and cyclist safety, enhance accessibility for vulnerable users, and respond to feedback from public consultation. The board has also supported the use of the LBTCF to deliver projects that provide tangible benefits for the community.

55. For the Auckland Transport Forward Works Programme projects—Piha Road & Scenic Drive Intersection Improvements, Safe Walking and Cycling Improvements for Kelston, New Lynn, and Glen Eden, and Glengarry Road Parking Restrictions—the board has provided input through workshops and formal feedback processes. Members have highlighted the importance of addressing safety risks at high-crash locations, supporting mode shift through improved walking and cycling infrastructure, and ensuring that parking changes are implemented in a way that maintains access and meets the needs of local residents.

56. The board has also emphasized the importance of comprehensive public engagement, ensuring that directly affected residents, stakeholders, and the wider community have opportunities to provide feedback. Board members have reviewed engagement outcomes and advocated for changes where appropriate, while also supporting the technical recommendations of Auckland Transport where these align with community needs.

57. Overall, the board’s views are reflected in the final designs and recommended actions for each project. The board supports progressing these projects to the next stage of delivery, subject to ongoing engagement and the resolution of any outstanding issues identified through consultation.

Tauākī whakaaweawe Māori

Māori impact statement

58. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations in being more responsible or effective to Māori.

59. AT’s Māori Responsiveness Plan outlines the commitment to 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

60. In this case, no decision involves a significant decision in relation to land or a body of water, so specific Māori input was not sought.

Ngā ritenga ā-pūtea

Financial implications

Local Board Transport Capital Fund (LBTCF) Projects

61. The following projects are funded through the Local Board Transport Capital Fund (LBTCF) for the current electoral term. The Waitakere Ranges Local Board has allocated its LBTCF to deliver these projects, with funding required to be spent by 30 June 2026. There are no additional financial implications for the board beyond the allocation of existing LBTCF budgets:

· 297 West Coast Road Pedestrian Improvements

· Parrs Cross Road Pedestrian Improvements

· Seymour Road Crossing Improvements.

62. All costs associated with the design, engagement, and construction of these projects will be met from the LBTCF. Any cost savings or unspent funds will be reported to the board and may be reallocated to other priority projects, subject to board approval.

Auckland Transport Forward Works Programme Projects

63. The following projects are part of Auckland Transport’s Forward Works Programme and are fully funded by Auckland Transport. The Waitakere Ranges Local Board is being asked to support the proposed next steps, but no funding contribution is required from the board:

· Piha Road and Scenic Drive Intersection Improvements

· Safe Walking and Cycling Improvements for Kelston, New Lynn, and Glen Eden.

64. All costs for investigation, design, consultation, and delivery of these projects will be met by Auckland Transport. There are no financial implications for the board.

Glengarry Road Parking Restrictions

65. The Glengarry Road Parking Restrictions project is also funded and delivered by Auckland Transport as part of its operational programme. The board’s role is to provide feedback and support for the recommended proposal. There are no financial implications for the board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

Local Board Transport Capital Fund (LBTCF) Projects

66. The main risks for the 297 West Coast Road, Parrs Cross Road, and Seymour Road projects are potential delays due to weather, contractor availability, or unforeseen underground services during construction. There is also a risk of cost overruns if unexpected issues arise. These risks are mitigated through standard Auckland Transport project management, including contingency allowances and regular reporting.

Auckland Transport Forward Works Programme Projects

67. For the Piha Road and Scenic Drive Intersection Improvements and Safe Walking and Cycling Improvements for Kelston, New Lynn, and Glen Eden, risks include delays in obtaining consents or landowner approvals, and possible opposition to parking or vegetation changes. These are managed through early engagement, technical review, and the ability to stage delivery if required.

Glengarry Road Parking Restrictions

68. The main risks are community dissatisfaction with parking changes and potential displacement of parking to nearby streets. These are mitigated by comprehensive engagement, clear communication, and monitoring after implementation.

Ngā koringa ā-muri

Next steps

Local Board Transport Capital Fund (LBTCF) Projects:

69. Subject to Local Board approval, Auckland Transport will progress the 297 West Coast Road, Parrs Cross Road, and Seymour Road projects to detailed design and construction. Any significant changes to scope, timing, or budget will be reported back to the board for further consideration.

Auckland Transport Forward Works Programme Projects:

70. For the Piha Road and Scenic Drive Intersection Improvements and Safe Walking and Cycling Improvements for Kelston, New Lynn, and Glen Eden, Auckland Transport will proceed with external consultation, complete detailed design, and seek necessary consents and approvals. Construction will be staged and subject to funding and final approvals. The board will be kept updated on progress and further opportunities for input.

Glengarry Road Parking Restrictions:

71. Auckland Transport will complete statutory documentation and approvals for the recommended parking changes. Installation of the new broken yellow lines is scheduled for February 2025, following board resolution and completion of statutory processes. The impacts of the changes will be monitored and reported as needed.

72. Auckland Transport will continue to update the Waitākere Ranges Local Board on the progress of all projects and provide further opportunities for feedback and input as required.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	297 West Coast Road pedestrian improvements	125
b ⇩	Parrs Cross Road pedestrian improvements	135
c ⇩	Seymour Road crossing improvements	145
d ⇩	Piha Road and Scenic Drive Intersection Improvements	155
e ⇩	Safe walking and cycling improvements Kelston, New Lynn and Glen Eden - Preliminary Design stage	165
f ⇩	Glengarry Road Parking Restrictions Proposal	197

Ngā kaihaina

Signatories

Authors

Owena Schuster, Elected Member Relationship Partner

Authorisers

John Gillespie, Head of Stakeholder and Community Engagement

Adam Milina - Local Area Manager

Waitākere Ranges Local Board

25 September 2025

2025 Local Government Elections - Meetings and Decision-making until new local board members make their declarations

File No.: CP2025/20115

Te take mō te pūrongo

Purpose of the report

1. To provide for appropriate arrangements for decision-making between the final local board meeting of the current electoral term and the inaugural meeting of the new Waitākere Ranges Local Board.

Whakarāpopototanga matua

Executive summary

2. The final meeting of the Waitākere Ranges Local Board in this current term is scheduled for 25 September 2025. Between the final meeting and the first meeting of the local board in the new term, decisions may be needed from the local board. At the end of every term, temporary arrangements for making these decisions need to be confirmed.

3. The term of office of current local board members ends following the official declaration of the election results. The declaration will be publicly notified between 13 – 17 October 2025, with the term of office of current members ending and the term of office of new members commencing the day following notification.

4. For the period from the commencement of the term of office of newly elected members until the inaugural meeting when members are sworn in (interregnum), decisions may be made by the Auckland Council Chief Executive under current delegations.

5. The existing local board’s delegation to the Chief Executive requires, amongst other things, that staff consult with the allocated local board portfolio holder/lead on certain decisions. As a temporary measure, this report seeks to allow staff to make decisions without complying with the requirement for consultation during the interregnum.

6. This report also confirms that the urgent decision delegations and process that is already in place caters for making decisions at the local board level in the period between the final local board meeting and the official end of term.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) whakaū / confirm that the local board’s existing urgent decisions delegations process will be utilised where decisions are required from the local board between the final local board business meeting (25 September 2025) and the end of term (18 October 2025).

b) tuhi ā-taipitopito / note that from the commencement of the term of office of newly elected members until the inaugural meeting when members are sworn in (interregnum), all decision-making will be undertaken by the Chief Executive under current delegations.

c) tuhi ā-taipitopito / note that the Chief Executive will not be required to comply with consultation requirements in the local boards’ delegation protocols when making decisions during the interregnum.

d) tono / request that the Chief Executive exercise restraint when making decisions during the interregnum and to consider referring significant decisions to the first meeting of the incoming local board.

Horopaki

Context

7. Current elected members remain in office until the newly elected members’ term of office commences, which is the day after the declaration of election results (Sections 115 and 116, Local Electoral Act 2001). The declaration will be publicly notified on 17 October 2025, with the term of office of current members ending and the term of office of new members commencing on 18 October 2025.

8. The newly elected members cannot act as members of the local board until they have made their statutory declaration at their inaugural local board meeting (Clause 14, Schedule 7, Local Government Act 2002).

9. Between the final meeting and the first meeting of the local board in the new term, decisions may be needed on urgent matters or routine business as usual that cannot wait until the incoming local board’s first business meeting in the new electoral term.

10. As with each of the previous electoral terms, temporary arrangements need to be made and/or confirmed for:

· making urgent decisions before the end of term

· making decisions that require consultation with local board/local board members during the interregnum.

Tātaritanga me ngā tohutohu

Analysis and advice

Urgent decisions – arrangement for remainder of the term

11. Between the last business meeting and the declaration of results expected on Friday 17 October 2025, current local board members are still in office and can use their existing urgent decisions delegations to make decisions that are required from the local board during this time.

12. The urgent decisions process includes a delegation to the chairperson and deputy chairperson that enables them to make decisions on behalf of the local board where it is not practical to call the full board together.

13. All requests for an urgent decision will need to be supported by adequate staff advice and clear recommendations.

Decision-making during the interregnum

14. All local boards have made a general delegation to the Chief Executive. During the interregnum, any decisions that will be required from the local board, and which cannot wait until a local board meeting, will be undertaken by the Chief Executive under his existing delegations.

15. The delegation to the Chief Executive is subject to a requirement to comply with the delegation protocols, which require consulting with the local board on some decisions that are made by staff under delegated authority. Consultation is often done through a local board lead (referred to as a portfolio holder in the delegation protocols). The most common area requiring consultation is landowner consents relating to local parks. Parks staff receive a large number of landowner consent requests each month that relate to local parks across Auckland.

16. During the current term, while the elected members remain in office, staff will continue to consult with leads/portfolio holders as required by the delegation protocols (or chairperson where there is no portfolio holder). However, during the interregnum, staff will be unable to comply with this requirement due to the absence of appointed portfolio holders/lead/chairpersons to consult with.

17. As a temporary measure, it is recommended that staff continue to process business as usual decisions that cannot wait until the local board’s first business meeting without consultation. Following the election of chairpersons at the inaugural meetings, staff will consult with the chairperson when and if required and can resume consultation with appointed representatives once new arrangements for leads/portfolio holders are in place.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18. This report relates to procedural matters and has no quantifiable climate impacts.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The arrangements proposed in this report enable the council to proceed with necessary business during the election period. During the interregnum, staff will exercise restraint and ensure that any significant decisions are deferred to the incoming local board.

20. These arrangements apply only to local boards. The reduced political decision-making will be communicated to the wider council group.

21. The governing body has made its own arrangements to cover the election period, including delegating the power to make urgent decisions between the last governing body meeting of the term and the day the current term ends, to any two of the Mayor, Deputy Mayor and a chairperson of a committee of the whole. From the commencement of the term of office of the new local board members until the governing body’s inaugural meeting, the Chief Executive will carry out decision-making under his current delegations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22. This is a report to all local boards that proposes arrangements to enable the council to process routine local matters during the election period. This will enable the council to meet timeframes and provide good customer service.

Tauākī whakaaweawe Māori

Māori impact statement

23. A decision of this procedural nature is not considered to have specific implications for Māori, and the arrangements proposed in this report do not affect the Māori community differently to the rest of the community.

Ngā ritenga ā-pūtea

Financial implications

24. This report and decision being sought relates to a procedural matter and does not have any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25. There is a risk that unforeseen decisions will arise during this period, such as a decision that is politically significant or a decision that exceeds the Chief Executive’s financial delegations.

26. This risk has been mitigated by scheduling meetings as late as possible in the current term and communicating to reporting staff that significant decisions should not be made during October 2025.

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Next steps

27. The decision of the local board will be communicated to senior staff so that they are aware of the arrangements for the month of October 2025.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Rhiannon Guinness, Elections Programme Senior Advisor

Shirley Coutts, Principal Advisor - Governance Strategy

Authoriser

Oliver Roberts, Head of Governance Programmes and Policies

Lou-Ann Ballantyne, General Manager Governance and Engagement

Adam Milina - Local Area Manager

Tenant	Glen Eden United Sports Club Incorporated
Name and Location of Land/Facility	Singer Park, 351-355 West Coast Road, Glen Eden
Local Board Area	Waitakere Ranges Local Board
Financial Year	1 June to 31 May
Annual Reporting Date	1 June
Premises Extent (in m²)	160m²

Performance indicator	Measurement	Target	Tenant result	Verification source
Benefit for Maori
Māori membership	The percentage of the Tenant's members who identify as Māori at the Reporting Date	13.8%		membership register
Māori outcomes	Total number of hours that the Tenant has provided programming, activities or services, related to Māori health and wellbeing for the Financial Year	276 Hours		programming schedule
Māori participation	Total number of Māori participating in programmes, activities or services related to Māori health and wellbeing for the Financial Year	15 Māori		programming schedule
Community Outcomes
Membership numbers	The total number of members at the Reporting Date	106 Members		membership register
Community use	Total number of participants/visitors/ users/customers attended to for the Financial Year	200 People		customer log, enrolment register
Formal programming	Total number of hours that the Tenant has spent providing services, programming, or activities, related to the provision of recreational sport services for the Financial Year	2000 Hours		programming or activity schedule, other supporting documentation
Full time employees	Minimum number of full-time employees (working 30 hours or more per week), at the Reporting Date	0 People		financial statements
Part time employees	Minimum number of part-time employees (working less than 30 hours per week), at the Reporting Date	0 People		financial statements
Volunteer hours	Total number of volunteer hours for the Financial Year	180 Hours		annual report/financial statements
Formal hireage	Total number of events hosted at the Premises for the Financial Year	N/A		hireage schedule
Asset management
Facility maintenance plan	Copy of facility maintenance plan	To be provided by tenant if requested		Facilities Maintenance Plan
Asset condition	Building condition (grade)	To be provided by tenant if requested		Building condition report, not older than 5 years
Governance
Committee turnover	Percentage of the Tenant’s management committee turnover for the Financial Year	<75%		Committee member register
Financial
Leverage	Total assets against liabilities at the Reporting Date	1 to 1		Financial statements
Cash reserves	Total amount of cash in hand at the Reporting Date	$5,000		Financial statements

Checklist of documents to be included (not all may be applicable) ý þ
1	Incorporated or charitable trust registration documents
2	Financial accounts and report
3	Public liability insurance certificate
4	Management committee register with contact details
5	Membership register
6	Programming schedule
8	Customer report
9	Hireage report
10	Building insurance (tenant-owned buildings only)
11	Facilities maintenance plan (tenant-owned buildings only)
12	Building condition report (tenant-owned buildings only)

Chairperson	Greg Presland
Deputy Chairperson	Michelle Clayton
Members	Mark Allen
	Sandra Coney, QSO
	Liz Manley
	Linda Potauaine

Authors	Liam Courtney - Democracy Advisor
Authorisers	Adam Milina - Local Area Manager