Te Poari o Kaipātiki ki Kaipara

Agenda – Friday, 03 October 2025

Minutes

25 July 2025

Te Poari o Kaipātiki ki Kaipara

OPEN MINUTES

Minutes of a meeting of the Te Poari o Kaipātiki ki Kaipara held by video-conference due to Covid-19 restrictions on Friday, 25 July 2025 at 10.08 am.

MEMBERSHIP

Chairperson	Mihi Blair	Ngā Maunga Whakahii o Kaipara
Deputy Chairperson	Guy Wishart	Auckland Council (Rodney Local Board)

Members	Brent Bailey	Auckland Council (Rodney Local Board)
	Joe Pihema	Ngā Maunga Whakahii o Kaipara Via electronic link until 11.52am, Item 7

APOLOGIES

Members	Cr Greg Sayers	Auckland Council (Govering Body)
	Trisya Hemana	Ngā Maunga Whakahii o Kaipara

IN ATTENDANCE

Dominic Wilson	Te Tauihu Waka Tairanga Whenua / Co-Governance Manager
Garth Dawson	Head of Service Partner Delivery
Joe Hammon	Kaiwhakahaere Te Waka Tai-ranga-whenua
Munen Prakash	Lead Financial Advisor
Tracey-Lee Repia	Te Ama Waka Tairanga Whenua / Co-Governance Operations & Capital Works Manager
Waimārie Povey-Nicholls	Kaiwhakahaere Hōtaka Kaipātiki

Mihimihi / Karakia

Joe Hammon - Kaiwhakahaere Te Waka Tai-ranga-whenua opened the meeting with a karakia.

1 Apologies

MOVED by Auckland Council (Rodney Local Board) G Wishart, seconded by Auckland Council (Rodney Local Board) B Bailey:

That Te Poari o Kaipātiki ki Kaipara:

a) whakaae / accepted the apologies from

Absence

Member Cr Grey Sayers

Member Trisya Hemana

Early Departure

Member Joe Pihema

CARRIED

Electronic Attendance

MOVED by Auckland Council (Rodney Local Board) B Bailey, seconded by Auckland Council (Rodney Local Board) G Wishart:

That Te Poari o Kaipātiki ki Kaipara:

a) whakaae / approved electronic attendance under Standing Order 3.3.3 for

· Member Joe Pihema (SO 3.3.3 a))

CARRIED

2 Declaration of Interest

There were no declarations of interest.

3 Confirmation of Minutes

MOVED by Auckland Council (Rodney Local Board) G Wishart, seconded by Auckland Council (Rodney Local Board) B Bailey:

That Te Poari o Kaipātiki ki Kaipara:

a) whakaū / confirmed the minutes of its meeting, held on Friday, 28 March 2025, as a true and correct record of proceedings.

CARRIED

4	Operational and Capital works update report
	Note: A PowerPoint presentation was given in support of the item. A copy has been placed on the official minutes and is available as a minutes attachment.
	MOVED by Auckland Council (Rodney Local Board) G Wishart, seconded by Ngā Maunga Whakahii o Kaipara MB Blair: That Te Poari o Kaipātiki ki Kaipara: a) tuhi tīpoka / noted the operational update report. CARRIED
	Attachments a 25 July 2025, Te Poari o Kaipātiki ki Kaipara: Item 4 - Operational and Capital works update report, presentation.

Q4 Operational Report

MOVED by Auckland Council (Rodney Local Board) B Bailey, seconded by Auckland Council (Rodney Local Board) G Wishart:

That Te Poari o Kaipātiki ki Kaipara:

a) tuhi tīpoka / noted the Q4 operational report 31 March 2025 to 30 June 2025.

CARRIED

The meeting adjourned at 11.19am and returned at 11.30am.

Financial report as of 30 June 2025

MOVED by Ngā Maunga Whakahii o Kaipara MB Blair, seconded by Auckland Council (Rodney Local Board) G Wishart:

That Te Poari o Kaipātiki ki Kaipara:

a) whiwhi / received the financial report for quarter four as at 30 June 2025.

CARRIED

Communications Update Report 2025

Ngā Maunga Whakahii o Kaipara JP Pihema left the meeting at 11.52am.

MOVED by Auckland Council (Rodney Local Board) G Wishart, seconded by Ngā Maunga Whakahii o Kaipara MB Blair:

That Te Poari o Kaipātiki ki Kaipara:

a) tuhi tīpoka / noted the communications update report.

CARRIED

Te Mōtini ā-Tukanga hei Kaupare i te Marea | Procedural motion to exclude the public

MOVED by Auckland Council (Rodney Local Board) B Bailey, seconded by Auckland Council (Rodney Local Board) G Wishart:

That Te Poari o Kaipātiki ki Kaipara:

a) whakaae / agreed to exclude the public from the following part(s) of the proceedings of this meeting.

b) whakaae / agreed that Daniel Clay, Kaipara Commercial be permitted to remain for Confidential Item C1: Thermal Offering after the public has been excluded, because of their in depth knowledge of the item under discussion, which will help the Te Poari o Kaipātiki ki Kaipara in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 CONFIDENTIAL: Thermal Offering

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains legal advice/opinion. There is also ongoing negotiations between Te Poari staff and various commercial third parties which will be discussed at the meeting. Disclosing information about the negotiations at this stage will be disadvantegious to the council's interests.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

12.17pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

1.22pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

CONFIDENTIAL: Thermal Offering

MOVED by Ngā Maunga Whakahii o Kaipara MB Blair, seconded by Auckland Council (Rodney Local Board) G Wishart:

e) whakaae / agree that the decision report and attachments remain confidential until the need for confidentiality no longer exists.

Closing Karakia Joe Hammon - Kaiwhakahaere Te Waka Tai-ranga-whenua closed the meeting with a karakia.

The meeting closed at 1.25pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Te Poari o Kaipātiki ki Kaipara HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Te Poari o Kaipātiki ki Kaipara

Agenda – Friday, 03 October 2025

Item 4

Operations update

Te take mō te pūrongo / Purpose of the report

1. To consider an update on the operations at Kaipātiki Reserve.

Ngā tūtohunga / Recommendation

That the Te Poari o Kaipātiki ki Kaipara:

a) tuhi tīpoka / note the operational update report.

Tātaritanga me ngā tohutohu / Analysis and advice

Operational Update – Kaipātiki Work Programme

2. A summary of progress against the work programme, approved through the Kaipātiki Financial Plan 2025-2035, is included below:

Programme	Status	Comment
Ecological restoration		90% Complete – in maintenance period
Activation & Events		Movie in the park in planning for November
Maintenance Update		Preparation for spring/summer.
Heritage project		Heritage project has been delayed due to availability of members
Halo Project		The project is underway and tracking well
Campground/Reserve Signage & wayfinding		80% complete – progressing
Wifi Project – Planning & Design		50% delivered, feasibility complete
CCTV planning for Playlandscape and Campground area.		10% complete - progressing
Capital works – Kaipātiki Phase 2 development Design concept		40% of design concepts underway, consultants have been engaged to input

Key

· Green - on track

· Orange - there are some new risks or delays, but it is expected that these can still be rectified to deliver on-time.

· Red - the programme is behind plans and needs to be reviewed or re-forecast.

NB: This programme is ongoing throughout the year; Management will update on progress accordingly.

Ecological restoration

3. Planting across the front reserve looks very healthy and well maintained. Our contractors Green by Nature (GBN) are doing a great job to keep the place tidy and plants well nourished.

4. We have asked Green scene to quote for some infill planting in some key areas of the reserve and in particular around the Kaipātiki Campground to assist with delineation of the campground to the edge of the road reserve on Springs Road.

Kaipātiki Campground

Product	Date	Total nights booked	Bookings compared to the previous quarter
Self-Contained (14 sites)	July to Aug	36	Performing well during this period
Mahana Tiny home	April to June	9	Performing moderately during this period
Te Tino	April to June	4	Performing moderately during this period
Te Kopua	April to June	18	Performing moderately during this period
Pukoro Bach	April to June	31	Performing well during this period

5. Bookings for the campground are tracking steadily, reflecting consistent visitor interest and strong demand throughout the season, with a notable increase over the school holidays.

6. The tiny homes have been performing well over the winter period, attracting a steady flow of visitors with an increase during the school holidays.

7. Pukoro Bach continues to perform steadily, with consistent bookings throughout the season. Visitors have noted the warmth and comfort of the Bach as a key part of their positive experience, particularly during cooler months.

8. Bookings for self-contained sites (SCS) have remained strong throughout the winter period, reflecting consistent demand and continued interest in year-round campground use. This trend highlights the growing appeal of the site’s facilities and its ability to attract visitors even during the off-peak season.

9. September school holiday pre-bookings look good, with the campground busy with visitors.

10. The council will be looking at changing booking systems in 2026. The Campground is supported by council systems for bookings; management will look into the future planning of this and bring option to Te Poari in the near future.

11. In addition, council ICT will be discontinued software that is no longer viable and open to cyber-attack, this change affects our bookings systems. Management is working closely with the council’s bookings team and customer service representatives to ensure the disruption to business is minimal.

12. There is a risk of booking changes/amendments going amiss in the system during the migration process. Our team will work closely with our booking/CSR teams to support them through this process.

Green Flag awards

13. Kaipātiki has been chosen for a Green Flag award nomination.

14. Green flag award scheme recognizes and rewards well managed parks and green spaces, setting the benchmark standard of recreation outdoor spaces across Aotearoa. The Kaupapa for judging is:

· Ensure everyone has access to quality green and open spaces, regardless of where they live.

· Ensure these spaces are appropriately managed and meet the needs of their local communities.

· To establish good management standards, and to promote and share best practice.

· To recognise and reward the mahi of manager, staff and volunteers.

15. Te Poari management will work be working alongside the judges on the 10 October 2025 and will prepare the site for assessment.

Maintenance

16. Green by Nature will continue to deliver high-quality garden maintenance services under the existing contract, ensuring the grounds remain well-presented and inviting. The full facility contract maintenance is going well.

17. Te Poari management report a few issues with plant maintenance around the stream between the hot pools and Springs Road. We will work with the facility coordinator to get this resolved and tidy.

18. Vandalism and theft of the basket swing at the park, resulted in a new replacement being ordered.

19. Mahana Tiny home presented with mould on the wall in the bedroom, this has been cleaned thoroughly and will be monitored over the next few months.

20. Regular annual electrical testing will be undertaken by our electrician and any faulty or end of life appliances will be replaced if required (for e.g jugs, toasters etc).

21. A paint refresh of Pukoro is due and management are working on prices for re-painting the front deck and window frames. The last paint was done 2019 when the house was refurbished and is due another minor paint.

CCTV in Kaipātiki

22. The team are working on a plan for CCTV within the Kaipātiki play landscape area and in the Campground. Management will work on the plan and options and bring it back to the next hui for decision.

Maintenance

23. Green by Nature will continue to deliver high-quality garden maintenance services under the existing contract, ensuring the grounds remain well-presented and inviting.

Health & Safety

24. No Health & Safety issues to report.

Issues arising

25. No issues arising.

Next steps

26. Management will:

a) Support the Green Flag judges on the day of judging

b) Follow up on all scheduled maintenance work for Kaipātiki

c) Manage the campground software changes coming, with the Bookings/CSR teams of council.

d) Continue the planting project within the reserve (Springs Rd)

e) Progress investigation of CCTV on site.

Ngā kaihaina / Signatories

Author	Tracey-Lee Repia - Co-Governance Operations & Capital Works Manager
Authoriser	Dominic Wilson - Te Tauihu Waka Tairanga Whenua - Manager Co-governance

Te Poari o Kaipātiki ki Kaipara

Agenda – Friday, 03 October 2025

Item 5

Audit update of financial accounts for the year ended 30 June 2025

Te take mō te pūrongo / Purpose of the report

1. To consider the Audit Arrangements report and Audit Engagement letter for the annual audit of Te Poari o Kaipātiki ki Kaipara 2024/25 financial accounts by external auditor Moore Markhams.

Ngā tūtohunga / Recommendation

That the Te Poari o Kaipātiki ki Kaipara:

a) tāpae / delegate authority to the Chair to sign the Audit Engagement letter (Attachment A)

b) tuhi tīpoka / note the Audit Arrangements report (Attachment B)

Audit of annual financial performance

2. The financial statements of Te Poari o Kaipātiki ki Kaipara (Te Poari) are the responsibility of Te Poari. Te Poari is responsible for:

· ensuring that it keeps accounting records which at any time disclose with reasonable accuracy the financial position of its operations

· establishing and maintaining an internal control structure

· preparing financial statements which present fairly, in all material respects, Te Poari’s financial position and performance

· ensuring Te Poari complies with laws and regulations applicable to its activities and safeguarding of its assets.

3. The audit of performance report does not relieve Te Poari of these responsibilities.

4. In accordance with the Ngāti Whātua o Kaipara Claims Settlement Act 2013, Schedule 2 clause 9, Te Poari is a public entity and therefore subject to audit under the Public Audit Act 2001. At the hui on 30 August 2024, Te Poari agreed to appoint Moore Markhams as auditors for the 2024, 2025 and 2026 financial years.

Scope of Audit

5. The audit opinion provides reasonable assurance to Te Poari members that the financial performance reports are free of material misstatements and comply with generally accepted accounting practice in New Zealand.

The procedures used to form an audit opinion include examination, on a test basis, of evidence supporting the amounts and other disclosures in the financial statements. It also includes evaluation of accounting policies and adequacy of internal control structure to gain an understanding of the accounting system as a basis for the preparation of the financial statements.

Audit Engagement letter

6. Attachment A includes the audit engagement letter.

7. Te Poari is required to sign the audit engagement letter as a matter of standard audit practice. This letter engages the external auditor Moore Markhams to carry out the audit on behalf of the Auditor-General as per requirements of Public Audit Act 2001.

Ngā tāpirihanga / Attachments

a ⇩	Te Poari 2025 Audit Engagement Letter
b ⇩	Te Poari 2025 Audit Arrangements Report

Ngā kaihaina / Signatories

Author	Munen Prakash - Lead Financial Advisor
Authoriser	Dominic Wilson - Te Tauihu Waka Tairanga Whenua - Manager Co-governance

Te Poari o Kaipātiki ki Kaipara

Agenda – Friday, 03 October 2025

Item 6

Kaipātiki term highlights

Te take mō te pūrongo / Purpose of the report

1. To celebrate and acknowledge some projects and activities of Te Poari o Kaipātiki ki Kaipara over the last term (2023-2025).

Ngā tūtohunga / Recommendation

That the Te Poari o Kaipātiki ki Kaipara:

a) tuhi tīpoka / note the highlights of activities at Kaipātiki over the last term (2023-2025).

Tātaritanga me ngā tohutohu / Analysis and advice

Introduction

2. During this last term from 2023 through to late 2025, Te Poari has initiated and completed a number of projects and activities. This report briefly describes some highlights over this period.

3. On 21 June 2024 Te Poari adopted its long-term budget 2024-2034 as agreed with the Auckland Council. The budget enables Te Poari to carry out work towards the overall vision expressed in the Kaipātiki Reserve Management Plan:

“Kaipātiki provides a unique experience that harnesses the healing qualities of the geothermal spring and reflects Ngāti Whātua o Kaipara and local community values”.

4. The activities and projects set out below are a snapshot of the mahi of Te Poari over the 2023-2025 period and support a number of the management principles described in the Kaipātiki Reserve Management Plan. Some activities and projects support multiple management principles at the same time. The management principles are:

Kaitiakitanga management principle

5. Over the period Te Poari have continued ecological plantings across Kaipātiki, particularly across the front of the reserve. To date near [45,000] native trees and plants have been planted across the reserve. These natives are thriving.

6. On 21 June 2024 Te Poari approved the funding and implementation of a halo project to support pest control at, and around, Kaipātiki and in conjunction with the local community and local partners.

Ahi Kā management principle

7. There have been highly successful summer activations at Kaipātiki alongside Ngā Maunga Whakahii Development Trust. As partners we have worked together to host free “Movie in the Park” events for local whānau (Attachment A). These events saw many whānau from Ngāti Whātua o Kaipara and the local community attend and each included a movie, family activities and foodstalls.

8. At Te Poari’s hui of 15 November 2024 a package of signage styles and designs for Kaipātiki was approved. Work is continuing on the text for the signage.

9. During 2024 Te Poari hosted a first nation Indian delegate from California (Cristina Snider Ashtari) and provided her with kōrero on Kaipātiki co-governance and a gift from Te Poari.

10. In this period Te Poari has initiated a project to design how the ANZAC memorial space might be preserved and developed and to consider long-term preservation and recognition of other heritage assets at Kaipātiki. Te Poari has worked alongside the local Returned Services Association (RSA) to hold dawn ceremonies at Kaipātiki in each year. Te Poari has also begun a project alongside the RSA to ensure that local Māori service men and women are properly recognised at the cenotaph.

11. A direction from Te Poari was to increase reach to visitors through the communications and engagement channels. Increasing social media presence via Facebook and advertising in the local newspapers when events are occurring have been tactically initiated. Within six months the social media followship has increased from zero followers to 700.

Manakitanga management principle

12. In December 2024 two new tiny homes (Te Kopua & Te Tino) were opened. In addition, 10 new self-contained vehicle hard stands were re-built to cater for our motor home travellers. These accommodation offerings are now well used by visitors to Kaipātiki.

13. An aim of Te Poari is to support and procure local contactors into the maintenance and other contracts for Kaipātiki. In this period Te Poari procured services and business from various local contractors including planting and vegetation management for example.

Whai Oranga management principle

14. Te Poari was proud to see the whakawātea opening by tangata whenua of the Wāhi Tākaro / playspace at Kaipātiki in July 2024. This included a special opening event and a video on Kaipātiki co-governance. This has been a major success and is becoming a regional and local asset.

15. The Wāhi Tākaro is award-winning. Te Poari management, in collaboration with Resilio Studios, entered two applications for the annual Recreation Aotearoa, national Green Pavlova Awards. Te Wāhi Tākaro o Kaipātiki was honoured with the Healthy Park Award, recognising its commitment to promoting health and wellbeing through its design and amenities. In addition, the Play space received a merit endorsement in the Playground of the year category for projects exceeding $500,000. These accolades reflect Te Poari and the team’s dedication to creating inclusive, culturally engaging, and sustainable recreational spaces for the community.

A glass bowl and a certificate

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Ngā tāpirihanga / Attachments

a⇩	2024 and 2025 Flyers for Kaipātiki Movie in the Park

Ngā kaihaina / Signatories

Author	Dominic Wilson - Te Tauihu Waka Tairanga Whenua - Manager Co-governance
Authoriser	Dominic Wilson - Te Tauihu Waka Tairanga Whenua - Manager Co-governance