Rodney Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Rodney Local Board held in the Te Whare Oranga ō Parakai, 5 Rere Place, Parakai on Wednesday, 21 April 2021 at 3.00pm.

 

present

 

Chairperson

Phelan Pirrie

 

Deputy Chairperson

Beth Houlbrooke

 

Members

Brent Bailey

 

 

Steve Garner

 

 

Danielle Hancock

 

 

Tim Holdgate

 

 

Louise Johnston

 

 

Vicki Kenny

 

 

Colin Smith

 

 

ALSO PRESENT

 

Ward Councillor

Greg Sayers

 

 

 

 


Rodney Local Board

21 April 2021

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number RD/2021/215

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member B Bailey:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting held on Wednesday 17 March 2021, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

Mr Steven Law was in attendance for public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Approval of concept designs for Riverhead War Memorial Park, Riverhead Point Drive Reserve and Deacon Point

 

Resolution number RD/2021/216

MOVED by Member D Hancock, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      approve the concept designs for Riverhead War Memorial Park, Riverhead Point Drive Reserve and Deacon Point, as per attachment A of the agenda report

b)      request staff to progress the projects to detailed design and construction phase.

CARRIED

 

 

12

Auckland Transport – Regional Land Transport Programme 2021

 

Ben Halliwell – Elected Member Relationship Manager, was in attendance via Skype for this item.

 

Resolution number RD/2021/217

MOVED by Member D Hancock, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      receive the Auckland Transport – Regional Land Transport Programme report

b)      provide feedback on the Regional Land Transport Programme.

i)          support enough funding for Auckland Transport to renew and maintain 12 per cent of Auckland’s roading network each year to ensure safe, well-maintained roads

ii)         request that the $84.9 million in funding for Additional Seal Extensions, now known as the Unsealed Roads Improvement Programme, that was allocated in the 2018 Regional Land Transport Plan is retained in the new 2021 Regional Land Transport Plan as a distinct line item and requests greater clarity in reporting from Auckland Transport on their road renewal and maintenance programmes

iii)       support the proposed return to pre-Emergency Budget levels of funding for the Transport Capital Funds for local boards   

iv)       request that funding for rapid transit to Huapai is included as a line item in the plan to indicate that work, to at least develop the project, will begin within the next 10 years

v)         request that significantly more funding is allocated for footpaths as $49 million over 10 years will only have a minor impact in addressing the large shortage of footpaths across Auckland, particularly in Rodney

vi)       request that the extension of the Western train line to Huapai is included as an item in the plan to indicate that work, at least to develop the project, will begin within the next 10 years

vii)      support the proposed investment in safety programmes to achieve the Vision Zero strategy, in particular the Auckland Transport Safety Programme, Waka Kotahi NZ Transport Agency’s state highway Safer Networks Programme, the SH16 Brigham Creek-Waimauku safety and access improvements and the School Speed Management Programme

viii)     acknowledge the inclusion in the budget the project to improve the Hill Street intersection in Warkworth and supports requests for funding to be allocated towards it

ix)       support the proposed $100m investment in SH16 Northwest Bus Improvements

x)         suggest that $51m for park and ride facilities across the region is inadequate and that more funding should be allocated for these facilities to support growth, particularly in Rodney which has the second-highest growth of all local boards

xi)       request that Auckland Transport partner with the Rodney Local Board to fund and deliver a park and ride in Kumeū with funding to be allocated as a discrete line item in the Regional Land Transport Plan 

xii)      support walking, cycling and public transport connections for large infrastructure and development projects to connect them to the wider transport network to allow for safe, realistic alternatives to using cars, with services provided at the outset so that good transport patterns can be established

xiii)     support funding for public transport provision for Warkworth given its high growth rate, including bus lanes, bus routes and land for park and rides

xiv)     support the inclusion of walking and cycling in the Matakana Road Safety Programme

xv)      support funding to be allocated to Sandspit Link Road, Western Link Road, Wider Western Link and Southern interchange as described in the Supporting Growth Programme’s Warkworth Indicative Strategic Transport Network

xvi)     support the inclusion of the Kumeū Alternative Access and requests that funding be allocated to it to begin work within the next ten years

xvii)   express extreme disappointment that the Albany Transport Network Improvements: The Avenue/Dairy Flat Highway intersection upgrade, Lucas Creek bridge upgrade, Gills Road link including upgrade of Gills Road intersection with Dairy Flat Highway, is not in the draft Regional Land Transport Fund 

xviii)  request that The Avenue/Dairy Flat Highway intersection upgrade, Lucas Creek bridge upgrade, Gills Road link including upgrade of Gills Road intersection with Dairy Flat Highway project, which was previously funded in the first three years of the 2018-2028 Regional Land Transport Plan, be reinstated in full

xix)     request that, should funding constraints preclude The Avenue/Dairy Flat Highway intersection upgrade, Lucas Creek bridge upgrade, Gills Road link including upgrade of Gills Road intersection with Dairy Flat Highway project commencing with an upgrade of The Avenue/Dairy Flat Highway intersection be included in the 2021-2031 Regional Land Transport Plan

xx)    support public transport provision for Milldale being delivered as soon as possible

c)      delegate Chairperson P Pirrie and Local Board Member B Houlbrooke to speak to the Auckland Council Planning Committee and the Regional Transport Committee on the local board’s feedback to the 2021 Regional Land Transport Programme.

CARRIED

 

 

13

Spatial Land Use Strategy for the North West

 

Ryan Bradley – Senior Policy Planner, was in attendance for this item.

 

A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number RD/2021/218

MOVED by Member B Bailey, seconded by Member D Hancock:  

That the Rodney Local Board:

a)        provide the following feedback on the draft Spatial Land Use Strategy for the North West:

i)          supports the final wording of the Spatial Land Use Strategy as this work will assist

          with planning and provision of infrastructure, and that provision of local           employment areas has the potential to reduce future commuting for           employment in west Auckland

 

ii)         support moving the urban centre in North Huapai to better align with the proposed Rapid Transit Network route

iii)       support the zoning of the triangle of land at Brigham Creek between the motorway and Fred Taylor Drive to remain as light industrial or business

iv)       does not support the suggestion of zoning the triangle of land at Brigham Creek between the motorway and Fred Taylor Drive as urban, as creating an urban area landlocked between two major highways would be a noisy and unpleasant area to live in and it would be separated from the neighbouring urban areas by busy roads, and doesn’t represent the objectives of a liveable city

v)         note the concerns raised in public feedback, and the scale of the future urban area and the changes this will have on the community, and request that council starts public engagement on structure planning for Huapai, Kumeu and Riverhead in the 2023/2024 Financial Year to allow plenty of time for engagement and the best outcome for the area.

CARRIED

 

Attachments

a     21 April 2021 - Rodney Local Board, Item 13 - Spatial Land Use Strategy - presentation

 

 

14

Public feedback on proposal to make new navigation rules

 

Resolution number RD/2021/219

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member D Hancock:  

That the Rodney Local Board:

a)        receive the public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Safety Bylaw 2021 and associated controls as attached to this agenda report

b)        welcomes the opportunity to have input into making recreational boating safer for Rodney watercraft users

c)        provide the following views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation a) to assist the Bylaw Panel in its deliberations

i)          note that a small proportion of Rodney residents (11) gave feedback on the Navigational Safety Bylaw despite Rodney having the largest area of coastline in Auckland, and that this could be a result of inadequate promotion of the consultation opportunity, be apathy, or contentment with the status quo

ii)         support amendment of the bylaw where clarifications are desirable

iii)       express concern that additional proposed rules to be placed on owners of watercraft to carry two methods of communication are practically unenforceable by Auckland Council, there is no clear resource available to do so, and that it seems unnecessary for this to form part of a bylaw when it can be recommended as best practice safety guidelines through Coastguard New Zealand similarly to “let someone know where you are going”

iv)       consider that additional rules could cause financial hardship to members of the community who use watercraft to gather kai moana for the table and who are least able to afford any resulting penalty, because items such as hand-held VHF radios can be prohibitively expensive

v)         consider that the bylaw is too restrictive for boats particularly for craft smaller than six metres in length and that it may be the thin end of the wedge in creating a licencing regime for smaller craft, further restricting recreational boating and fishing to only those with financial means

vi)       express concern that there is no differentiation in some clauses between different types of craft such as between a kayak and a launch, and that a one-size-fits-all policy will not always be appropriate or applicable to every craft.

c)      delegate Local Board Member B  Houlbrooke to speak to the local board’s feedback to the Bylaw Panel on 7 May 2021.

CARRIED

 

 

15

Proposal to vary the Regional Fuel Tax scheme

 

Mark Purdie – Lead Financial Advisor, was in attendance for this item.

 

Resolution number RD/2021/220

MOVED by Chairperson P Pirrie, seconded by Member S Garner:  

That the Rodney Local Board:

a)       receive the report on proposed variations to the 2018 Regional Fuel Tax scheme

b)       provide the following feedback on the proposed variation to the Regional Fuel Tax scheme.

i)          note that all vehicle users contribute to the Regional Fuel Tax so the benefits and funding should be fairly distributed across Auckland

 

ii)         support the additional $1 million for Project 5: Park and Rides across Auckland and request that Kumeū be considered as one of the specific sites for allocating funding

 

 

iii)       acknowledge and thank Auckland Transport for using previous Regional Fuel Tax funding to deliver rural road safety improvements, including the new roundabout at the intersection of Dairy Flat Highway and Coatesville-Riverhead Highway

 

iv)       support an additional $26 million for Project 8: Road Safety initiatives, including Auckland Transport’s Safety Programme and the Community Safety Fund, which is crucial for the Rodney Local Board area as it has the highest rate of deaths and serious injuries of any local board area

 

 

v)         acknowledge the funding and work already in progress for Matakana Link Road to relieve congestion at the Hill Street intersection in Warkworth

 

vi)       request that significantly more funding be allocated to Unsealed Road Improvements as part of Project 12: Road Corridor Improvements

 

 

vii)      disagree with the reduction in Regional Fuel Tax funding for Project 14: Growth Related Transport Infrastructure and request that additional funding be allocated to growth areas, particularly Kumeū and Warkworth to meet the needs of a growing Auckland

CARRIED

 

 

16

Draft Statement of Expectations for Council-controlled Organisations

 

Resolution number RD/2021/221

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)        provides the following feedback on the draft Statement of Expectations (refer to Attachment A of the agenda report) prepared in accordance with section 64B of the Local Government Act 2002:

            i)      the local board plan sets strategic outcomes for Auckland Council activity in the local board area and should be referenced in the Statement of Expectation alongside the Auckland Plan and the long-term plan

          ii)      the Statement of Expectation should include provision for early engagement with local boards as a governance decision-maker of Auckland Council and allow sufficient time for local boards to consider the information and effectively reflect the views and preferences of our communities

         iii)       believes that the wording of the draft Statement of Expectations, specifically to “build good relationships” and “consult” with local boards does not recognise local boards as governors but continues to treat them as one of many stakeholders  

 

        iv)       supports the ‘no surprises principle’ in the draft Statement of Expectations. 

CARRIED

 

 

17

Proposal to make a new Public Trading and Events Bylaw

 

Resolution number RD/2021/222

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)        support the draft Statement of Proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-rohe Tauhokohoko, Takunetanga, me ngā Whakaahua i ngā Wāhi Marea 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 for public consultation

b)        request staff ensure sufficient time for the local board to consider public feedback before being required to provide its views to ensure the views and preferences of our community are reflected effectively.

CARRIED

 

 

 

 

 

18

Statement of proposal to amend the Animal Management Bylaw and controls

 

Resolution number RD/2021/223

MOVED by Chairperson P Pirrie, seconded by Member C Smith:  

That the Local Board:

a)        support the draft statement of proposal in Attachment A of this agenda report to amend the Te Kaunihera o Tāmaki Makaurau Ture-ā-rohe Tiaki Kararehe / Auckland Council Animal Management Bylaw 2015 and associated controls for public consultation

b)        request staff ensure sufficient time for the local board to consider public feedback before being required to provide its views to ensure the views and preferences of our community are reflected effectively.

CARRIED

 

Meeting adjourned at 4.50pm and reconvened at 4.56pm.

 

19

Rodney Transitional Rates Grants

 

Mark Purdie – Lead Financial Advisor, was in attendance for this item.

 

Resolution number RD/2021/224

MOVED by Chairperson P Pirrie, seconded by Member C Smith:  

That the Rodney Local Board:

a)       confirm the allocation of the transitional rates grants within each local board subdivision for the 2021/2022 financial year for the following ratepayer groups

Ratepayer Name

Annual Grant Amount

Subdivision

Seton Memorial Scout Group (Kaukapakapa Scouting Group)

$1,531.17

Kumeū

Taupaki Residents and Ratepayers Association Inc

$1,847.90

Kumeū

The Riverhead Citizens Hall Society Incorporated

$1,922.42

Kumeū

Waitoki Public Hall Society Incorporated

$1,540.48

Kumeū

Kaipara Flats Public Library

$784.06

Warkworth

Matakana Hall Society Incorporated

$2,220.52

Warkworth

Pakiri Sports and Recreation Trust

$2,917.89

Wellsford

Port Albert Temp Hall Lecture and Reading Room Association

$1,205.12

Wellsford

Royal New Zealand Plunket Trust

$1,842.62

Wellsford

The Tomarata Rugby Football Club Incorporated

$628.71

Wellsford

Tomarata Domain Society Incorporated

$1,269.04

Wellsford

Tomarata Public Hall Society Incorporated

$1,326.23

Wellsford

and agree that future grants will be provided via a funding agreement for a 10 year period in principle, with a review of the funding agreement every three years in line with the 10-year Budget

b)       agree that any Transitional Rates Grant funding not continued beyond 30 June 2021 will be transferred to the Asset Based Services budget and will be allocated to each subdivision that it originated from with allocation decisions to be confirmed in the 2021/2022 work programme

c)        note that transitional rates grants are ending 30 June 2021 and all parties will be advised in writing by Auckland Council.

CARRIED

 

 

20

Auckland Council’s Performance Report: Rodney Local Board for November 2020 to February 2021

 

Resolution number RD/2021/225

MOVED by Member S Garner, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      receive the performance report for November 2020 to February 2021.

b)      approve the reallocation of $20,000 from the Greenways Prioritisation and implementation project (ID 1823) to the Parks Ecological and Environmental Programme (ID 52), which is a transfer of funding within the Locally Driven Initiatives operational work programme

c)      approve the allocation of $2,000 from the Film Revenue Income to be split evenly between the volunteer libraries in Point Wells and Leigh (ID 1883) within the Locally Driven Initiatives operational work programme.

CARRIED

 

 

21

Urgent Decision – Rodney Local Board feedback on Auckland Council submission to Climate Change Commission

 

Resolution number RD/2021/226

MOVED by Member D Hancock, seconded by Member B Bailey:  

That the Rodney Local Board:

a)         note the local board’s feedback on the draft Auckland Council submission on the Climate Change Commission’s draft advice to Government, approved by the chairperson and deputy chairperson under delegation (Attachment A to the agenda report).

CARRIED

 

 

22

Addition and amendment to the 2021-2022 Rodney Local Board meeting schedule

 

Resolution number RD/2021/227

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      approve the addition of a meeting date to the 2021 and 2022 Rodney Local Board meeting schedule to accommodate 10-year Budget 2021-2031 timeframes for Wednesday 5 May 2021, 1.30pm, at the Orewa Service Centre, 50 Centreway Road, Orewa

b)      approve the amended meeting venue for the 21 July 2021 meeting from the Warkworth Town Hall to the Te Hana Te Ao Marama Marae Māori Cultural Centre.

CARRIED

 

 

23

Rodney Ward Councillor update

 

Ward Councillor Greg Sayers was in attendance for this item.

 

A document was tabled in support of the item. A copy has been placed on the official minutes and are available on the Auckland Council website as a minutes attachment

 

Resolution number RD/2021/228

MOVED by Member D Hancock, seconded by Member S Garner:  

That the Rodney Local Board:

a)         receive Cr Sayers’ update on the activities of the Governing Body.

CARRIED

 

Attachments

a     21 April 2021 - Rodney Local Board, Item 23 - Ward Councillor update March to April 2021

 

 

24

Rodney Local Board workshop records

 

Resolution number RD/2021/229

MOVED by Member D Hancock, seconded by Member V Kenny:  

That the Rodney Local Board:

a)        note the workshop records for 7 and 14 April 2021.

CARRIED

 

 

25

Governance forward work calendar

 

Resolution number RD/2021/230

MOVED by Member V Kenny, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)         note the governance forward work calendar to June 2021.

CARRIED

 

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

 

 

27

Changes to Community Facilities Work Programme 2020-2023

 

Angie Bennett – Work Programme Lead, was in attendance for this item.

 

Resolution number RD/2021/231

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      note the following project savings as of 21 April 2021 in the Rodney Local Board Community Facilities 2020-2023 Work Programme available for reallocation:

i)       ABS: Capex Local Renewal budget                $60,248

ii)      LDI: Opex budget                                               $85,800

b)      approve the allocation of budget savings declared within the Community Facilities 2020-2023 Work Programme as detailed below:

i)        Project ID 3228 – Rodney Town Centre Revitalisation – implement concept plan – Helensville.

          Additional budget allocation of ABS: Capex Local Renewal of $41,676

ii)       Project ID 3108 – Warkworth Library – report on structural development options.

Additional budget allocation of ABS: Capex Local Renewal of $18,265

iii)      Project ID 3229 – Rodney Town Centre Revitalisation – implement concept plan – Warkworth.

          Additional budget allocation of LDI: Opex of $5,800

iv)      Project ID 2994 – Merlot Heights Reserve – relocate and renew playspace.  

          Additional budget allocation of LDI: Opex of $80,000

c)       approve the amendment of activity name and activity description of Project ID 3108 – Warkworth Library – report on structural development options to:

Project ID 3108 – Warkworth Library – remediate structural faults
Replace timber bottom plate, studs, and nogs.  Replace the damaged insulation and building exterior wall cladding.  Remediate the reinforcing bar corrosion and spalled concrete in the basement of the building.
FY19/20 - consultation
FY20/21 – investigate, scope, and deliver physical works.

CARRIED

 

 

28

Review of the Code of Conduct - draft revised code

 

Warwick McNaughton – Principal Advisor Governance, was in attendance via Skype for this item.

 

Resolution number RD/2021/232

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member B Bailey:  

That the Rodney Local Board:

a)        support the proposed revised draft Auckland Council Code of Conduct to be adopted by the Governing Body.

CARRIED

 

 

 

 

 

5.17 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................