Agenda of Hauraki Gulf Forum

I hereby give notice that an ordinary meeting of the Hauraki Gulf Forum will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday, 21 August 2017

1.00pm

Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

Hauraki Gulf Forum

OPEN AGENDA

MEMBERSHIP

Chairperson	Mayor John Tregidga	Hauraki District Council
Deputy Chairperson	Ms Liane Ngamane	Tangata Whenua
Members	Mr Andrew Baucke	Department of Conservation
	Mr Jeff Cleave	Great Barrier Local Board (Auckland Council)
	Cr Paul Cronin	Matamata-Piako District Council
	Cr Chris Darby	Auckland Council
	Mayor Sandra Goudie	Thames-Coromandel District Council
	Mr Steve Halley	Ministry for Primary Industries
	Cr Richard Hills	Auckland Council
	Mr Terrence Hohneck	Tangata Whenua
	Mr Marty Rogers	Te Puni Kōkiri
	Cr Mike Lee	Auckland Council
	Ms Nicola MacDonald	Tangata Whenua
	Mr Paul Majurey	Tangata Whenua
	Mr Rob McGuire	Waikato District Council
	Mr John Meeuwsen	Waiheke Local Board (Auckland Council)
	Cr Dal Minogue	Waikato Regional Council
	Mr Dean Ogilvie	Tangata Whenua
	Ms Moana Tamaariki-Pohe	Tangata Whenua
	Cr Wayne Walker	Auckland Council
	Cr John Watson	Auckland Council

(Quorum 11 members)

Ian Loiterton

Hauraki Gulf Forum Goverance Advisor

16 August 2017

Contact Telephone: 021 856 291

Email: ian.loiterton@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

TERMS OF REFERENCE

The Hauraki Gulf Forum is established under the Hauraki Gulf Marine Park Act 2000 with the following purpose, functions, powers and membership.

Purpose (Hauraki Gulf Marine Park Act 2000, s 15)

· Integrate the management and, where appropriate, to promote the conservation and management in a sustainable manner, of the natural, historic and physical resources of the Hauraki Gulf, its islands, and catchments, for the benefit and enjoyment of the people and communities of the Gulf and New Zealand

· Facilitate communication, cooperation, and coordination on matters relating to the statutory functions of the constituent parties in relation of the Hauraki Gulf, its islands and catchments and the forum

· Recognise the historic, traditional, cultural and spiritual relationship of tangata whenua with the Hauraki Gulf, its islands, and where appropriate, its catchments

Functions (Hauraki Gulf Marine Park Act 2000, s 17)

· Prepare a list of strategic issues, determine a priority for action on each issue, and regularly review that list

· Facilitate and encourage co-ordinated financial planning, where possible, by the constituent parties

· Obtain, share, and monitor information on the state of the natural and physical resources

· Receive reports on the completion and implementation of deeds of recognition

· Require and receive reports from constituent parties on the development and implementation of policies and strategies to address the issues identified under paragraph (a)

· Receive reports from the tangata whenua of the Hauraki Gulf on the development and implementation of iwi management or development plans

· Prepare and publish, once every 3 years, a report on the state of the environment in the Hauraki Gulf, including information on progress towards integrated management and responses to the issues identified in accordance with paragraph (a)

· Promote and advocate the integrated management and, where appropriate, the sustainable management of the Hauraki Gulf, its islands, and catchments

· Encourage, share, co-ordinate where appropriate, and disseminate educational and promotional material

· Liaise with, and receive reports from, persons and groups having an interest in the Hauraki Gulf and business and community interests to promote an interest in the purposes of the forum

· Commission research into matters relating to the functions of the forum

When carrying out its functions, the forum must have particular regard to the historic, traditional, cultural, and spiritual relationship of tangata whenua with the natural, historic, and physical resources of the Hauraki Gulf, its islands, and catchments

Powers (Hauraki Gulf Marine Park Act 2000, s 18):

· Consider issues related to its purpose

· Receive reports from constituent parties

· Make recommendations to constituent parties

· Advise any person who requests the forum's advice

Commission or undertake those activities that are necessary to achieve its purpose.

The forum must not:

(a) appear before a court or tribunal other than as a witness if called by a party to proceedings

(b) take part in a decision-making process under any enactment other than to advise when requested to do so.

Joint committee (Hauraki Gulf Marine Park Act 2000, s 16)

“(2) The forum consists of the following representatives:

(a) 1 representative appointed by the Minister of Conservation:

(b) 1 representative appointed by the Minister of Fisheries:

(c) 1 representative appointed by the Minister of Maori Affairs:

(ca) 7 representatives appointed by the Auckland Council:

(d) 1 representative appointed by each of the following local authorities:

(iv) Hauraki District Council:

(vi) Matamata-Piako District Council:

(ix) Thames-Coromandel District Council:

(x) Waikato District Council:

(xi) Waikato Regional Council:

(e) 6 representatives of the tangata whenua of the Hauraki Gulf and its islands appointed by the Minister, after consultation with the tangata whenua and the Minister of Maori Affairs.

(2A) The representatives appointed in accordance with subsection (2)(ca) must—

(a) be members of —

(i) the Auckland Council; or

(ii) a local board of the Auckland Council elected in accordance with the Local Electoral Act 2001 and

(b) include 1 member of each of the Great Barrier Island and Waiheke Island local board”

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

At the close of the agenda no requests for declarations of interest had been received.

3 Confirmation of Minutes

That the Hauraki Gulf Forum:

a) confirm the ordinary minutes of its meeting, held on Monday, 15 May 2017 and the extraordinary minutes of its meeting, held on Thursday, 29 June 2017, including the confidential section, as a true and correct record.

4 Public Forum

4.1 Public forum (August 2017): Proposal for the Hauraki Gulf Marine Reserve - Motuketekete Reef

Purpose

1. To receive a proposal from the Friends of Motukete Reef, to establish a Motukete Reef Marine Reserve.

Executive Summary

2. Mark Hampson, from the Friends of Motukete Reef, will make a presentation regarding a proposal to establish a Motukete Reef Marine Reserve.

3. A submission from the Friends of Motukete Reef is attached.

Recommendation/s

That the Hauraki Gulf Forum:

a) thank Mark Hampson from the Friends of Motukete Reef for his attendance.

b) recommend that the Friends of Motukete Reef refer the proposal to establish a Motukete Reef Marine Reserve to the Department of Conservation, as the relevant authority.

Attachments

a Friends of Motukete Reef Proposal....................................................... 88

5 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

6 Notices of Motion

Hauraki Gulf Forum

21 August 2017

Hauraki Gulf Forum - Chairperson's Report (August 2017)

File No.: CP2017/15889

Purpose

1. To provide an update from the Chair on recent and upcoming activities of the Forum.

Report

2. Tangata whenua appointments

3. I would like to congratulate the five tangata whenua representatives - Paul Majurey, Liane Ngamane, Nicola Macdonald, Terrance (Mook) Hohneck and Moana Tamaariki-Pohe recently reappointed to the Forum.

4. I would also like to welcome Dean Ogilvie, nominated by Ngāti Paoa, as a new appointment.

5. The appointments are all for a two year term commencing, 1 Aug 2017 to 31 Jul 2019.

6. Administrating Authority

7. I am pleased to see increasing interest and involvement in the work of the Forum from Auckland Council, in its role of Administrating Authority and have asked Rose Leonard, Executive Officer of Auckland Council’s Governance Directorate to provide an update on plans to provide improved support to the Forum, so as to better fulfil the legislative requirements of the Hauraki Gulf Marine Park Act 2000 (HGMPA).

8. Conferences and Seminars

9. I was able to attend recent conferences of Local Government New Zealand and the Environmental Defence Society (EDS), at which I was able to discuss the work of the Forum with political leaders.

10. EDS CEO Gary Taylor’s wish-list presented to the EDS Conference ahead of a political leaders debate included recommendations for strengthened governance for the Hauraki Gulf and greater agency commitment to of the Seachange Tai Timu Tai Pari marine spatial plan.

11. Unfortunately I was unable to attend events marking the return of the Tara, formerly Sir Peter Blake’s Seamaster vessel, to New Zealand. I would like to recognise Cr Wayne Walker’s role in facilitating the visit, which we were able to support and profile the State of our Gulf report and educational products.

12. I would draw your attention to the Hauraki Gulf Marine Park Seminar on September 6. Thanks to those members who have contributed to putting the programme together. This is our main public event of the year and I would encourage your attendance.

Recommendation

That the Hauraki Gulf Forum:

a) receive the report.

Attachments

There are no attachments for this report.

Signatories

Author

Mayor John Tregidga - Chairperson

Hauraki Gulf Forum

21 August 2017

Report from the Administering Authority (Auckland Council) - August 2017

File No.: CP2017/15310

Purpose

1. To provide information to the Forum from the Auckland Council as the Administering Authority, on a temporary increase in support to the Forum until the Forum determines its future operating model.

Executive summary

2. In addition to being a constituent member, Auckland Council is currently the Administering Authority to the Forum.

3. The provisions in the Act pertaining to the role of the Administering Authority section 28 and are set out as follows:

“28 Appointment and functions of administering authority

(1) The constituent parties may, from time to time by agreement with the appointee, appoint one of their number to be the administering authority for the purposes of this Part for a period of no less than 3 years.

(2) If, at the first meeting of the Forum or at the first meeting of the Forum after the term of an appointment of an administering authority has expired, the constituent parties fail to make an appointment, the Minister must appoint one of the constituent parties to be the administering authority.

(3) A constituent party appointed as the administering authority may be reappointed.

(4) The administering authority must—

(a) administer and service the Forum; and

(b) ensure as far as practicable that the functions, powers, and duties set out in this Part are carried out. [Emphasis added]”

4. Auckland Council, in its role as Administering Authority, has temporarily increased the level of support provided until the Forum makes a determination about its future operating model. A verbal update will be provided to the Forum, outlining Auckland Council’s commitment to the requirements of the Administering Authority role.

5. This includes a number of governance matters that the Administering Authority proposes to advance under the direction of the Forum, as outlined in the following reports on the Agenda:

(a) Hauraki Gulf Forum Standing Orders and Governance Statement

(b) Hauraki Gulf Forum Work Plan

Recommendation

That the Hauraki Gulf Forum:

a) receive the report and provides feedback to the Administering Authority.

Attachments

There are no attachments for this report.

Signatories

Author

Ian Loiterton - Auckland Council, Governance Division, Hauraki Gulf Forum

Governance Advisor

Authoriser

Rose Leonard - Auckland Council, Governance Division, Executive Officer

Hauraki Gulf Forum

21 August 2017

Hauraki Gulf Forum Work Plan (August 2017)

File No.: CP2017/14172

Purpose

1. To provide a draft work plan for the Forum’s consideration and input. It is envisaged that the work plan will assist the Forum’s oversight of its strategic objectives and functions for the 2017/2018 financial year.

Discussion

2. The 2017/2018 annual budget for the Forum’s activities was approved at a meeting of the Forum on 15 May 2017 (resolution HGF/2017/18).

3. An additional $40,000 was approved at a special meeting of the Forum on 29 June 2017, to refine the scoping of potential future activities of the Forum and their resource implications i.e. the operating model for the Forum (resolution HGF/2017/21).

4. A draft work plan has been developed to help improve the Forum’s oversight of its strategic objectives and functions, and to help inform the setting of the agenda in advance of meetings.

5. Subject to the Forum’s input and guidance at this meeting, we recommend that the work plan becomes a standing item at future meetings to help monitor key activities and deliverables of the Forum. Forward planning will also ensure that the Forum has the opportunity to provide timely input to projects that relate to its duties, powers and functions.

6. A key feature of the draft includes an overview of legislative requirements, (captured at the start of the document), and roles/responsibilities, budget allocation, and dates for the reporting of activities to Forum meetings.

7. The approved work plan will also help guide the activities of the technical officers group, to help improve the planning of its work and ensure deliverables are coordinated with the timelines of the Forum’s meeting schedule.

8. It is important to note that approval and monitoring of the work plan will not prevent the consideration of matters on an ‘as needed’ basis in accordance with Standing Orders, including:

Major items not on the agenda may be dealt with

3.7.5

“An item that is not on the agenda for a meeting may be dealt with at the meeting if –

(a) The local authority by resolution decides; and

(b) The presiding member explains at the meeting at a time when it is open to the public, -

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

[s. 46A(7), LGOIMA]

Major items not on the agenda may be dealt with

3.7.6

Where an item is not on the agenda for a meeting–

(a) That item may be discussed at that meeting if –

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) No resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

[s. 46A(7) & 46A(7A), LGOIMA]

Recommendations

That the Hauraki Gulf Forum:

a) approve the attached work plan and provide guidance on any additions or alterations.

b) require Auckland Council, as the Administrating Authority, to monitor and review the work plan on an ongoing basis in consultation with the Forum’s Executive Officer, Chair and Deputy Chair.

c) agree to include a review of the work plan as a standing item on each Forum agenda to ensure it remains current and useful.

Attachments

No.	Title	Page
a ⇩	Hauraki Gulf Forum Work Plan - Draft (August 2017)	15

Signatories

Author

Ian Loiterton - Auckland Council, Governance Division, Hauraki Gulf Forum

Governance Advisor

Authoriser

Rose Leonard - Auckland Council, Governance Division, Executive Officer

Hauraki Gulf Forum

21 August 2017

Review of the Forum's standing orders and Governance Statement.

File No.: CP2017/14163

Purpose

1. To rescind a resolution for the Executive Officer of the Forum to review the Forum’s standing orders, and instead authorise Auckland Council, as the Administering Authority to lead the review of the Forum’s standing orders and Governance Statement.

Comments

2. The Hauraki Gulf Marine Park Act (2000) requires the Forum to follow the New Zealand Standard for standing orders (NZS: 9202:1992) unless it agrees to utilise other standing orders permitted under the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, or any other Act.

3. At a meeting on 15 May 2017, the Forum passed the following resolution:

Resolution number HGF/2017/16

MOVED by Chairperson Mayor J Tregidga, seconded by Member P Majurey:

That the Hauraki Gulf Forum:

a) request that the Technical Officers Group and the Executive Officer of the Hauraki Gulf Forum conduct a review of the Standing Orders governing the Forum and report back at the next meeting.

The motion was put to the vote by a show of hands and was declared CARRIED by 10 votes to 5.

4. The Executive Officer of the Forum has subsequently discussed this resolution with the Forum’s Administering Authority (Auckland Council) in advance of this 21 August 2017 meeting. Those discussions resulted in a different proposal for the review of the standing orders to be undertaken by the Administering Authority due to:

· capacity issues at the Executive Officer/technical officers level

· Auckland Council’s Democracy Services Department having the necessary expertise to provide strategic and procedural governance advice.

5. An update of the Forum’s Governance Statement (2011) was also identified as an important mechanism to assist the Forum in the achievement of its functions, duties and powers.

Timing and interdependencies

6. Related to these governance mechanisms however, is the decision made at the 29 June 2017 meeting of the Forum to undertake a review of its operating model:

Resolution number HGF/2017/1

MOVED by Chairperson Mayor J Tregidga, seconded by Deputy Chairperson L Ngamane:

That the Hauraki Gulf Forum:

a) note the options to reorganise and resource its work, taking into account the purpose of the Act and the purposes of the Forum, and utilising the powers and functions of the Forum under the Hauraki Gulf Marine Park Act.

b) instruct its executive officer to further refine the scope of the options and their resourcing implications to build on the Forum’s work, to enable enhanced impact and accountabilities of the Forum, for subsequent approval by the Forum within 12 months.

c) approve the inclusion of $40,000 in the 2017/18 work plan to support this work.

CARRIED

7. We recommend that the proposed review of the standing orders and Governance Statement should be scheduled to coincide with the final outcome of the operating model scoping project. This will avoid the need to review the documents again, should the operating model project result in proposals to change the Forum’s resourcing.

Recommendations

That the Hauraki Gulf Forum:

a) rescind:

Resolution number HGF/2017/16

MOVED by Chairperson Mayor J Tregidga, seconded by Member P Majurey:

That the Hauraki Gulf Forum:

a) request that the Technical Officers Group and the Executive Officer of the Hauraki Gulf Forum conduct a review of the Standing Orders governing the Forum and report back at the next meeting.

The motion was put to the vote by a show of hands and was declared CARRIED by 10 votes to 5.

b) authorise Auckland Council, as the Administering Authority, to undertake a review of the Forum’s standing orders and Governance Statement within the provisions of the Hauraki Gulf Marine Park Act (2000) and in alignment to the outcome of the Forum’s operating model scoping project (HGF/2017/16).

c) request the Administering Authority to report its findings from recommendation (b), to a future meeting of the Forum in 2018, for its consideration.

Attachments

There are no attachments for this report.

Signatories

Author

Ian Loiterton - Auckland Council, Governance Division, Hauraki Gulf Forum

Governance Advisor

Authoriser

Rose Leonard - Auckland Council, Governance Division, Executive Officer

Hauraki Gulf Forum

21 August 2017

Constituent Party Report (August 2017)

File No.: CP2017/16962

Purpose

1. To provide an update on recent activities undertaken by Forum constituent parties which address the strategic issues of the Forum.

Executive summary

2. This report describes recent activities undertaken by Forum constituent parties which address integrated management and prioritised, strategic issues.

3. This report is a regular means of meeting the Forum’s purpose of facilitating communication, co-operation and co-ordination among its members.

4. The strategic issues framework adopted by the Forum for focus and action identified the following management response areas:

a) Regenerating green and blue areas

b) Enhanced fisheries

c) Mana whenua integration

d) Active land management to address nutrient, sediment and contaminant pollution

e) Knowledge generation within an integrated eco-system management approach

5. The left-hand column of the following table can be used to link initiatives to this response framework.

6. The sub-headings describe broad functional areas that can be used to categorise activity.

Recommendation

That the Hauraki Gulf Forum:

a) receive the Constituent Party report (August 2017).

Attachments

No.	Title	Page
a ⇩	Constituent Party Report - Minstry for Primary Industries	25
b ⇩	Constituent Party Report - Department of Conservation	29
c ⇩	Constituent Party Report - Auckland Council	33
d ⇩	Constituent Party Report - Waikato Regional Council	35
e ⇩	Constituent Party Report - Hauraki District Council	37
f ⇩	Constituent Party Report - Thames-Coromandel District Council	39

Signatories

Author	Tim Higham - Executive Officer, Hauraki Gulf Forum
Authoriser	Jacques Victor - GM Auckland Plan Strategy and Research

Hauraki Gulf Forum

21 August 2017

Hauraki Gulf Forum Executive Officer's Report (August 2017)

File No.: CP2017/16376

Purpose

1. To provide an update from the Hauraki Gulf Forum’s Executive Officer.

Executive summary

2. This report is prepared by the Hauraki Gulf Forum Executive Officer to update Forum members on the delivery of the annual work programme, follow up actions from previous meetings, delivery of statutory requirements, and other matters of relevance since the last meeting.

Recommendation

That the Hauraki Gulf Forum:

a) receive the Hauraki Gulf Forum Executive Officer’s report.

Comments

Hauraki Gulf Marine Park Seminar 2017

3. The Seminar’s programme Taking Flight/ Korero Mo Nga Manu O Te Moana has been finalised (see attached). Thank you to those members that have offered support and advice.

4. The seminar will be in the Events Centre at the museum, which can cater for more people and enable displays by groups associated with seabird conservation.

5. If you wish to attend please let me know and I can provide you with a ticket.

6. Public registrations at http://www.aucklandmuseum.com/whats-on/series/on-the-horizon-hauraki-gulf-marine-park-seminar.

7. The Holdaway Award, which will be announced at the Seminar, will be adjudicated as per the relevant report in this meeting’s agenda.

Bryde’s whale ship strike collaborative group: quarterly results (April – June 2017)

8. Quarterly monitoring results, shows average speed for all vessels was slightly lower than previous quarters, with a recorded average of 10.4 knots.

9. 48% of transits averaged 10 knots or less – an improvement of 9% on the last quarter.

10. Transits in the high risk category were slightly lower; however there was an increase in the very high risk.

11. There were only three passenger vessels during this off-season period (down from 71 during the previous quarter). However, they continue to represent one of the highest risk categories.

12. Some high transit speeds were recorded for a number of cargo vessels this quarter, including 4 vessels recording speeds of over 17 knots.

13. For the first time in 12 months, vessels crossing the Hauraki Gulf (not calling at the Ports of Auckland) have fallen into the medium risk category, with average speeds under 12 knots.

14. This is likely a result of coordination with ports of Tauranga and Whangarei, an initiative that has been reported previously.

15. These results will be discussed at an annual meeting of the Bryde’s Whale Ship Strike Collaborative Group, to be confirmed and facilitated during the next quarter.

Black Petrel Working Group

16. A meeting of the group was hosted at Auckland Council on 27June 2017.

17. I have assisted the group in developing terms of reference to investigate ‘performance monitoring/verification and recognition’ options, to increase the transparency and recognition of seabird smart fishing in the Hauraki Gulf and adjacent marine areas.

18. I participated in an interview panel in Wellington on 1 August 2017, with prospective candidates for this work.

19. A preferred candidate was selected, and a contract is being developed through Southern Seabird Solutions Trust. The work is being funded by Foundation North’s Gulf Innovation Fund Together (GIFT).

Educational partnerships

20. The Explore the Gulf Hauraki Gulf Marine Park poster series, published with New Zealand Herald earlier in 2017:

· has been distributed to all New Zealand schools through the Education Gazette.

· continues to be incorporated into school visits by Steve and Riley Hathaway (Young Ocean Explorers).

· were reproduced for outdoor display on containers, to promote ocean awareness during the recent visit of Tara (formerly Sir Peter Blake’s expedition vessel Seamaster), which coincided with the arrival of the Americas Cup. Two thousand people visited the boat while docked in Viaduct Basin.

21. I am starting to explore the potential of growing these partnerships and another poster series next year.

22. A well-attended Auckland Conversations event at the Viaduct Events Centre referenced the importance of the Forum’s State of our Gulf assessment in framing local responses to ‘ocean awareness’. See https://conversations.aucklandcouncil.govt.nz/, particularly from the 1.11-minute mark.

23. A $5,000 contribution was made by the Forum to the Sir Peter Blake Trust to support these events, from the communications/education allocation within the approved annual budget, following a discussion between the Executive Officer and Chair of the Forum.

Gulf Journal

24. The next issue of Gulf Journal and its associated e-newsletter is being compiled for publication in August.

25. The site provides a platform for news and commissioned articles about the Gulf and access to the knowledge products prepared by the Forum.

26. Subscribers and page views continue to grow with each issue.

Technical Officers Group

27. Meetings of the Technical Officers Group were held in June and August to prepare the agenda and help plan delivery of the work programme.

Sea Change –TaiTimu Tai Pari project

28. Agency processes to consider the Sea Change - Tai Timu Tai Pari proposed marine spatial plan are being tracked through the Technical Officers Group and an update is contained in the attached table.

29. A popular summary of the plan has been prepared for distribution and can be made available on request.

Attachments

No.	Title	Page
a ⇩	Sea Change responses	45
b ⇩	Seminar Programme 2017	49

Signatories

Author	Tim Higham - Executive Officer, Hauraki Gulf Forum
Authoriser	Jacques Victor - GM Auckland Plan Strategy and Research

Hauraki Gulf Forum

21 August 2017

CONFIRMED SPEAKER LIST

2017 Hauraki Gulf Marine Park Seminar
Wednesday September 6, Auckland Museum

Taking Flight
Stories inspired by the world of seabirds

	MIHI AND INTRODUCTION
9.30	Mihi and Welcome
9.35	Introduction: Mayor John Tregidga. Chair, Hauraki Gulf Forum.
	SESSION 1: Place Chair: Karen Baird, Birdlife International and Forest and Bird
9.40	Nga manu o te moana
	Joe Davis, Ngati Hei, Hauraki
10.00	A global perspective
	Dr. Andre Raine, Kaua’i Endangered Seabird Recovery Project (Hawaii, USA)
10.20	Celebrating our Seabirds
	Chris Gaskin, Northern NZ Seabird Trust
10.40	Youth Voice: Paice Vaughan (13), MAD Marine programme

10.45	MORNING TEA

	SESSION 2: Challenge Chair: Mook Hohneck, Ngati Manuhiri
11.15	Restoring seabird ecosystems
	Dave Towns, AUT
11.35	Working across cultures on Ruamaahua
	Alice Anderson, Ngati Hako, Hauraki
11.55	Questions of fisheries
	Dr Glenn Simmons, University of Auckland
12.15	Youth voice: Charlotte Thomas (15), MADMarine programme
12.20	Questions and Answers

12.35	LUNCH

	SESSION 3: Innovation Chair: Liane Ngamane, Hauraki Gulf Forum Deputy Chair
1.35	Giving voice to nature
	Dame Anne Salmond
1.55	Finding what’s where
	Dr Rochelle Constantine, University of Auckland
2.15	Across space, time and molecules
	Dr Matt Rayner, Auckland Museum and Dr Brendon Dunphy, University of Auckland
2.35	Youth voice: Gala Emmerton (12), Mahurangi College
2.40	Questions and Answers

2.55	AFTERNOON TEA

	SESSION 4: Doing (fast fire sessions) Chair: Tim Higham, Executive Officer, Hauraki Gulf Forum
3.25	Fishing around birds
	Tom Searle, Leigh Fisheries
3.35	Aotea’s taiko/ black petrel
	Nicola MacDonald, Ngati Rehua
3.45	Seabirds as environmental indicators
	Dr Megan Friesen, University of Auckland/Northern NZ Seabird Trust
3.55	Seabirds as ecosystem engineers
	Steph Borrelle, AUT
4.05	Spade work - bringing seabirds back
	James Ross, Tawharanui Open Sanctuary
4.15	2017 Holdaway Award
4.25	Closing remarks
4.30	FINISH

Hauraki Gulf Forum

21 August 2017

Update on the Preparation of 2017 State of the Environment report (August 2017)

File No.: CP2017/16358

Purpose

1. To inform the Forum of the preparation process for the 2017 State of the Environment report.

Executive summary

2. A process has been developed to enable to the Forum to prepare and publish a State of the Environment report in 2017, consistent with the requirements of the Hauraki Gulf Marine Park Act 2000.

3. Officers have prepared inputs and are facilitating the exchange of information with a commissioned writing team.

4. An opportunity for Forum members to engage in the report’s development exists in early October, via a briefing and feedback session. A parallel process can be initiated for mana whenua.

5. The report is expected to inform a Forum discussion on the identification and prioritisation of strategic issues in March 2018, and subsequent discussions on operating arrangements, due in June 2018.

Recommendations

That the Hauraki Gulf Forum:

a) note the process for preparation of the 2017 State of the Environment report.

b) agree a preferred date for a briefing session for (i) Forum members and (ii) mana whenua, at which the report’s consultants will present the working draft and capture feedback.

Project Overview

Background

8. The Hauraki Gulf Marine Park Act 2000 requires the Forum to prepare and publish a report on the State of the Environment (SOTE) in the Hauraki Gulf every three years. The report needs to include information on progress towards integrated management, and responses to strategic issues identified by the Forum.

9. Previous reports were produced in 2005, 2008, 2011 and 2014.

10. The approved work plan for 2017-2018 identified the preparation of a state of the environment report in late 2017.

11. Previous Executive Officer’s reports informed the Forum of progress in the process of the report’s preparation, including:

· February 2017

That a ‘refresh’ of the indicator sets used in previous reports would be defined over the next quarter with technical officer input. The appended content outline was subsequently developed with technical officers.

· May 2017

That the report would refresh indicator information and review responsiveness to the management objectives of the marine park act (integration, environmental enhancement, and recognition of tangata whenua relationships). Also, that assistance with commissioning contributors, accessing information and reviewing drafts would be arranged with technical officers.

Timelines

12. The following timeline was developed with officers in June 2017 to enable preparation of the report for the Forum’s meeting on 20 November 2017:

a) By 22 July 2017 – Identification of new evidence and a stocktake of the responses taken by agencies, directly or indirectly, to the issues identified in previous assessments.

b) 3 August 2017 – Review and discussion of this material with report authors at a Technical Officers Meeting.

c) Until November 2017 – Support the authors to access information and review draft analysis to enable completion of the report for Forum consideration.

d) 30 September 2017 to 20 October 2017 – Review of a draft report.

e) Early November –Technical Officers Meeting to discuss the final draft report, for presentation to the 20 November 2017 meeting of the Forum.

13. Steps a) and b) above have been completed, and officers are currently facilitating the exchange of information with the drafting team.

Consultancy Scope

14. A scoping document was prepared for discussion with prospective service providers setting out the background and services required for the work, and identifying five interrelated components:

a) Project coordination and management;

b) Updating the indicator sets used in the 2011 and 2014 SOTE reports;

c) Providing an updated snapshot of the policy and management situation that has emerged over the past three years, the “adequacy of that response”, and its alignment with:

· objectives of the Hauraki Gulf Marine Park Act (2000) (see Section 8);

· aspects of the Hauraki Gulf Forum’s vision; and

· the strategic issues identified by the Forum.

d) Reflecting and contextualising matters of significance to tāngata whenua within the report; and

e) Producing a product that is suitable for public consumption, through good design and presentation.

Consultancy team

Dr Shane Kelly of Coast and Catchment Ltd

15. Discussions with previous supplier Dr Shane Kelly were initiated in March, a proposal sought and a contract offered in July 2017 on a preferred supplier basis, following advice from Auckland Council financial and procurement services.

16. Coast and Catchment Ltd has been tasked with:

a. Client liaison and communication. It will be the key point of contact for communication between the content team and the client.

b. The coordination of the team responsible for the content of the report. This will include ensuring that the content is brought together as a seamless package.

c. Liaison with the personnel responsible for graphic design and layout.

d. The sole or joint preparation of the following sections of the report:

· A background section, which provides a brief introduction of the Hauraki Gulf Marine Park and the Hauraki Gulf Forum; a summary and findings of previous state of the environment reports and the Forum’s resulting strategic issues response; and a description of the purpose and approach of the 2017 report.

· Situational updates on changing pressures and evolving knowledge. Updates on the changing nature of and context for tāngata whenua involvement in resource management practice, and broader reforms in policy and management with relevance to the Gulf will primarily be prepared by the service providers responsible for these areas.

· A concise update of the indicator sets used in 2011 and 2014 and a summary of (or incorporating) any relevant new evidence/knowledge/matauranga identified in the last triennium. This shall include liaising with the service provider responsible for tāngata whenua input, to emphasise indicators of relevance for Māori.

· A discussion and conclusions section, prepared in association with the service providers responsible for providing input on tāngata whenua matters and analysis of the broader policy and management context.

· A concise executive summary, which highlights the key results and conclusions of the report.

e. Contributing to, or preparing, case studies.

Additional consultants

17. Expressions of interest were sought from potential providers of services to assess responsiveness to both tangata whenua relationships and strategic issues.

18. Two out of the six consultants identified were able to respond to the requirements of the brief and the timeframe and have been contracted to prepare the report, on the basis of their offers of services and following advice from Auckland Council financial and procurement services.

Jacky Bartley of Bartley Planning Ltd (CV attached)

19. Jacky Bartley has been commissioned to act as lead author of the sections of the report which focus on situational updates on changes for tangata whenua, including an update on the changing nature of, and context for, tangata whenua involvement in resource management.

20. This will include:

· review and summary of key changes in legislation, Treaty Settlements, Iwi Management Plans, management arrangements, and statutory and non-statutory plans that have impacted the management of the Hauraki Gulf since 2014.

· review of agency responsibilities for the measuring and reporting of environmental and or other indicators of relevance to Māori, and how these might be acknowledged and incorporated into the report framework.

· use of case studies to identify areas where progress has been made and where gaps / opportunities exist for integration. It will include recent case studies where Māori are realising development opportunities, and identifying the important processes and decisions that have driven this.

· collaboration, written input and advice on contextualising matters of significance to tangata whenua in other sections of the report, including:

o background section;

o environmental indicator sections to draw conclusions on trends for tangata whenua, and consideration of whether any additional indicators are needed;

o review of the adequacy of the response section, particularly in relation to determining whether management actions taken since 2011 are integrated and aligned with tangata whenua-related objectives, aspects of the Forum’s vision and identified strategic issues; and

o overall discussion and conclusions sections.

21. Opportunity for mana whenua engagement will be built into this work, subject to feedback at the meeting.

Dr Brent Cowie of Cowie Resource Management Limited (CV attached)

22. Dr Brent Cowie has been commissioned to provide:

· situational updates on regulatory and associated management practices of relevance to the Gulf.

· adequacy of the response section; in particular, whether regulatory and management changes initiated by central and local government agencies and other actors are, or have potential to, align with or depart from the outcomes sought by the Forum, and what the implications are for environmental outcomes in the Gulf.

The key reference points for this assessment will be: the objectives of the Hauraki Gulf Marine Park Act (2000) (see Section 8); the Hauraki Gulf Forum’s vision; and, the strategic issues identified by the forum.

· the adequacy of the response assessment will also consider whether the Forum’s strategic issues approach is focussed on the right matters, and whether they have been effective at focusing management actions.

Budget

23. A total budget of $150,000 is available to prepare and publish the report. This funding has been enabled through an approved allocation of $50,000 in three consecutive annual work plans.

24. Design and production services have been arranged to enable delivery of the report within this total budget.

Next steps

25. Consideration of the State of the Environment report and its approval at the 20 November 2017 meeting enables the Forum to consider its strategic issues framework, as required under the Hauraki Gulf Marine Park Act (2000) 17 (1) (a):

to prepare a list of strategic issues, determine a priority for action of each issue and regularly review that list.

26. This opportunity is identified in the draft political work plan, which is included within the agenda.

27. The Forum may wish to consider what, if any, engagement in the report preparation it wishes to have, prior to presentation of the final draft report for approval at the 20 November 2017 meeting.

28. An opportunity for engagement exists between the dates of 30 September to 20 October, concurrent with the period for technical officer review of the draft report.

Attachments

No.	Title	Page
a ⇩	Content outline	71
b ⇩	CV Shane Kelly	73
c ⇩	CV Jacky Bartley	75
d ⇩	CV Brent Cowie	79

Signatories

Author	Tim Higham - Executive Officer, Hauraki Gulf Forum
Authoriser	Jacques Victor - GM Auckland Plan Strategy and Research

Hauraki Gulf Forum

21 August 2017

Holdaway Award 2017

File No.: CP2017/15891

Purpose

1. To delegate approval of the Holdaway Award 2017.

Executive summary

2. Jim Holdaway played a leading role in efforts to create the marine park, and enjoyed a distinguished career characterised by service, courage and leadership in military, civic and community fields.

3. The Hauraki Gulf Forum established the Holdaway Award to recognise leadership in and around the Hauraki Gulf Marine Park.

4. The award is intended as a prestigious award recognising genuine leadership, courageous vision, and the ability to make a difference.

5. In keeping with the Hauraki Gulf Marine Park Act 2000, the award can recognise leadership in relation to the interconnections of waters, islands and catchments in sustaining the life-supporting capacity of, and the relationships of tangata whenua with, the Hauraki Gulf, Tikapa Moana, Te Moananui a Toi.

6. The award is to be focussed on active and emerging leaders, more than recognition for past achievement. It is expected that the award will help add to the mana and effectiveness of the recipient.

7. It may be awarded to a group or an individual, whichever is most fitting for the leadership contribution being recognised.

Past Winners

2013	Dr Rochelle Constantine, University of Auckland, for her advocacy for the Hauraki Gulf Bryde’s whale population.
	Keith Woodley, Manager of the Pukorokoro/ Miranda Shorebird Centre, for encouraging awareness of the shorebirds of the Firth of Thames and protection of the environments on which they depend.
	Chris Gaskin, independent researcher, for his contributions to research, conservation and management of seabirds.
2014	Whitianga fisherman Adam Clow, for his advocacy for seabird conservation.
2015	Richelle Kahui-McConnell (Ngāti Maniapoto) for her restoration and advocacy work on behalf of iwi.
	Dr Nick Shears, University of Auckland Leigh Marine Laboratory, for research on marine reserves.
	Rod, Sue and Zoe Neureuter for their family’s stewardship of the Noises islands.
2016	Author Raewyn Peart for her efforts to communicate the special qualities of the Hauraki Gulf.

Award Process - 2017

8. Nominations were called for via Forum Members, the technical officer’s group and close colleagues and networks.

9. Nominations were to be received by 31 July 2017.

10. Nominations for the 2017 award were to be accompanied by a brief letter of support, establishing the nominee’s candidacy against the attributes above.

11. Nominations were discussed at the Technical Officers meeting, on 3 August 2017.

12. A memo listing nominations and a recommendation for award winner/s against the established criteria will be prepared by the Executive Officer for approval.

13. It is recommended that the Forum delegate this approval to the Chair and Deputy Chair.

14. Announcement of the winner will be made at the 2017 Hauraki Gulf Marine Park Seminar on September 6.

Recommendation

That the Hauraki Gulf Forum:

a) delegate approval of the 2017 Holdaway Award to Chairperson John Tregidga and Deputy Chairperson Liane Ngamane.

Attachments

There are no attachments for this report.

Signatories

Author	Tim Higham - Executive Officer, Hauraki Gulf Forum
Authoriser	Rose Leonard - Auckland Council, Governance Division, Executive Officer