I hereby give notice that an extraordinary meeting of the Maungakiekie-Tāmaki Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 5 June 2018

4:00pm

Local Board Office
7-13 Pilkington Road
Panmure

 

Maungakiekie-Tāmaki Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Chris Makoare

 

Deputy Chairperson

Debbie Burrows

 

Members

Don Allan

 

 

Bernie Diver

 

 

Nerissa Henry

 

 

Alan Verrall

 

 

(Quorum 4 members)

 

 

 

Tracey Freeman

Democracy Advisor

 

29 May 2018

 

Contact Telephone: 021 537 862

Email: Tracey.Freeman@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 

 

Maungakiekie-Tāmaki Local Board

05 June 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Leave of Absence                                                                                                          5

5          Acknowledgements                                                                                                       5

6          Petitions                                                                                                                          5

7          Deputations                                                                                                                    5

8          Public Forum                                                                                                                  5

9          Extraordinary Business                                                                                                5

10        Notices of Motion                                                                                                          6

11        Adoption of the Maungakiekie-Tamaki Local Board Agreement 2018/19               7

12        Budget reallocation                                                                                                     15  

13        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

14        Procedural Motion to Exclude the Public                                                                 17

C1       Transform Onehunga Year 1-3 work programme                                                   17  

 

1          Welcome

 

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

5          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

6          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

7          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

8          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

9          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

10        Notices of Motion

 

There were no notices of motion.

 

Maungakiekie-Tāmaki Local Board

05 June 2018

 

 

Adoption of the Maungakiekie-Tamaki Local Board Agreement 2018/19

 

File No.: CP2018/09017

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To adopt a Local Board Agreement 2018/2019, a message from the chair, local board advocacy, and a local fees and charges schedule for 2018/2019.

Whakarāpopototanga matua / Executive summary

2.       Each financial year, Auckland Council must have a local board agreement between the Governing Body and the local board, for each local board area.

3.       From 28 February to 28 March 2018, council consulted on the 10-year Budget 2018-2028. Local boards considered this feedback and then held discussions with the Finance and Performance Committee on 16 and 17 May 2018 on regional issues, community feedback and key local board initiatives and advocacy areas.

4.       Local boards are now considering local content for the 10-year Budget 2018-2028 which includes a local board agreement, a message from the chair, local board advocacy, and a local fees and charges schedule for 2018/2019.

5.       On 28 June 2018, the Governing Body will meet to adopt Auckland Council’s 10-year Budget 2018-2028, including 21 local board agreements.

 

 

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

 

a)      adopts local content for the 10-year Budget 2018-2028 (Attachment A), including:

i.          a Local Board Agreement 2018/2019

ii.          a message from the Chair

iii.         local board advocacy.

b)      adopts local fees and charges schedules for 2018/2019 (Attachment B).

c)      delegates authority to the Chair to make any final minor changes to the local content for the 10-year Budget 2018-2028, including the Local Board Agreement 2018/2019.

d)      notes:

i.        that Local Board Agreement 2018/2019 local activity budgets will be updated to reflect final budget decisions made by the Governing Body on 31 May 2018

ii.       that if there are outstanding (not yet agreed) matters in the Local Board Agreement 2018/2019, the local board should include an explanation of these matters in the Chair’s message at the front of the agreement

a)      that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the 10-year Budget 2018-2028 on 28 June 2018.

 

 

Horopaki / Context

6.       Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans influence and inform the 10-year Budget 2018-2028 (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10-year period and for each financial year, Auckland Council must have a local board agreement between the Governing Body and the local board, for each local board area.

7.       Local board nominees have had the opportunity to attend Finance and Performance Committee workshops on key topics and provide local board views on the 10-year Budget 2018-2028.

8.       From 28 February to 28 March 2018, Council consulted with the public on the 10-year Budget 2018-2028. Two locally held events were held in the Maungakiekie-Tāmaki Local Board area to engage with the community and seek feedback on both regional and local proposals.

9.       A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 8th May business meeting agenda.

10.     Local boards considered this feedback, and then held discussions with the Finance and Performance Committee on 16 and 17 May 2018 on regional issues, community feedback and key local board initiatives and advocacy areas.

Tātaritanga me ngā tohutohu / Analysis and advice

11.     Both staff and the local board have reviewed the feedback received on 10-year Budget 2018-2028 and local boards have received a report analysing the feedback. It is now recommended that local boards adopt local content for the 10-year Budget 2018-2028 (Attachment A), including the Local Board Agreement 2018/2019, and a local fees and charges schedule for 2018/2019 (Attachment B).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12.     This report seeks local board adoption of its content for the 10-year Budget 2018-2028 and other associated material, including the Local Board Agreement 2018/2019.

Tauākī whakaaweawe Māori / Māori impact statement

13.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the 10-year Budget are important tools that enable and can demonstrate council’s responsiveness to Māori. 

14.     Local board plans, which were developed in 2017 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

15.     Of those who submitted to the 10-year Budget 2018-2028 from the Maungakiekie-Tāmaki Local Board area 9% identified as Māori. These submissions were provided to the local board for consideration when finalising their local board agreement.

16.     Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Ngā ritenga ā-pūtea / Financial implications

17.     The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset based services (ABS) funding to projects and services for the 2018/2019 financial year.

18.     Funding for locally driven initiatives (LDI) is discretionary funding local boards can spend on local priorities that are important to their communities.

19.     Funding for asset based services (ABS) is required to run and maintain our local assets including parks, pools and recreation facilities, community facilities, and libraries.

20.     A local fees and charges schedule for 2018/2019 is adopted alongside of the Local Board Agreement 2018/2019.

Ngā raru tūpono / Risks

21.     Decisions on the local content of the 10-year Budget 2018-2028, including the Local Board Agreement 2018/2019 and a local fees and charges schedule for 2018/2019, are required by 7 June 2018 to ensure the Governing Body can adopt the 10-year Budget 2018-2028 at its 28 June 2018 meeting.

Ngā koringa ā-muri / Next steps

22.     The resolutions of this meeting will be reported to the Governing Body on 28 June 2018 when it meets to adopt the 10-year Budget 2018-2028, including 21 local board agreements.

23.     It is possible that minor changes may need to be made to the attachments before the 10-year Budget 2018-2028 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make final changes if necessary.

24.     Local board agreements set the priorities and budget envelopes for each financial year. Work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in June 2018.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a⇩

Attachment A - Local Board Agreement

11

b⇩

Attachment B - Maungakiekie-Tamaki Fees and Charges 2018/19

13

      

Ngā kaihaina / Signatories

Authors

Shirley  Coutts - Senior Local Board Advisor

Authorisers

Louise Mason - GM Local Board Services

Victoria Villaraza - Relationship Manager

 

Maungakiekie-Tāmaki Local Board

05 June 2018

 

 

Maungakiekie-Tāmaki Local Board

05 June 2018

 

 

 

Maungakiekie-Tāmaki Local Board

05 June 2018

 

 

Budget reallocation

 

File No.: CP2018/09081

 

   Te take mō te pūrongo / Purpose of the report

1.       To approve the reallocation of unspent FY17/18 budgets to other programmes.

Whakarāpopototanga matua / Executive summary

2.       On the 5th May 2018, the local board received the third quarter report for financial year 17/18 work programmes and budgets. The report showed that there was $47,400 of savings in the Locally Driven Initiatives operating expenditure budget. The savings were due to underspent in the various budget lines - Community Response fund (31,400) Active citizenship programme (10,000) and Avaline Park maintenance (6,000).

3.       The local board noted that it wishes to explore delegated to Chair and Deputy Chair to develop a plan for utilising these budgets. (resolution MT/2018/60)

4.       Since the third quarter report, Arts, Culture and Events department have also advised that there are additional savings of 9,000 in the Movies in the Park budget due to that programme attracting funding from external sponsors.

5.       The programmes requiring funding that have been identified in discussions with the Chair and Deputy Chair to date include:

(i)    additional funding towards public engagement on the Tāmaki Open Space Network Plan

(ii)   supporting a community-led placemaking project in Onehunga town centre, aimed at creating a temporary civic space and artwork. This project has been initiated by local groups and is being scoped by Panuku’s placemaking team

6.       This report seeks to formally allocate these unspent budgets to the above-mentioned projects and any other local board priorities. The amounts to be allocated to each project will be determined by the local board at the meeting.

 

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a)      Reallocates budgets remaining in the Community Response fund, Active citizenships programme, Movies in the Park programme and Avaline Park maintenance to the following programmes:

(i)         Engagement for the Tāmaki Open Space Network Plan (delivery by the Community and Social Policy team); amount to be determined

(ii)        Community-led placemaking project in Onehunga town centre including a contribution to artwork to be acquired (grant to Onehunga Business Association for delivery); amount to be determined

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Authors

Shirley  Coutts - Senior Local Board Advisor

Authorisers

Victoria Villaraza - Relationship Manager

      

 

Maungakiekie-Tāmaki Local Board

05 June 2018

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

a)               

That the Maungakiekie-Tāmaki Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Transform Onehunga Year 1-3 work programme

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information.

s7(2)(j) - The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

In particular, the report contains commercially sensitive information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.