Agenda of Ōtara-Papatoetoe Local Board

2 Apologies

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 19 June 2018, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - MyRivr Community App

Te take mō te pūrongo / Purpose of the report

Akerei (Rei) Maresala-Thomson, Co-Founder and Chief Executive Officer, and Elia Chan of MYRIVR, will be in attendance to make a presentation to the local board. The app improves community engagement with local services, programmes and events.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thanks Akerei (Rei) Maresala-Thomson and Elia Chan for their presentation.

Attachments

a MyRivr presentation............................................................................... 79

8.2 Deputation - East Tamaki Rugby Football Club

Te take mō te pūrongo / Purpose of the report

1. Sani Sanileva, Chair of the East Tamaki Rugby Football Club will be in attendance to make a presentation to the local board on the activities at the club.

Ngā tūtohunga / Recommendation/s

That Ōtara-Papatoetoe Local Board thank Sani Sanileva, Chair of the East Tamaki Rugby Football Club, for his presentation.

8.3 Deputation - Auckland Cricket

Te take mō te pūrongo / Purpose of the report

1. Dean Bartlett, Senior Cricket Manager, at Auckland Cricket and Gary Wood, General Manager Papatoetoe Cricket Club, will be in attendance to speak to the board on the exciting changes happening with cricket at the moment.

Ngā tūtohunga / Recommendation/s

That Ōtara-Papatoetoe Local Board thank Dean Bartlett and Gary Wood for their attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Ōtara-Papatoetoe Local Board

17 July 2018

Te Puke O Tara Community Centre venue hire fees 2018/2019

File No.: CP2018/12052

Te take mō te pūrongo / Purpose of the report

1. To approve venue hire fees and charges for the newly refurbished Te Puke O Tara Community Centre for 2018/2019.

Whakarāpopototanga matua / Executive summary

2. Local boards are responsible for setting local fees, charges and subsidies for council managed venues.

3. In 2014 council adopted the Hire Fee Framework, an operational policy which guides the setting of fees, charges and subsidies across the network of council managed community centres and venues for hire.

4. Staff have applied the Hire Fee Framework to determine the venue hire fees for Te Puke O Tara Community Centre.

5. Staff recommend the local board approve hourly rates for the seven bookable spaces. The rates are guided by the Hire Fee Framework.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the following 2018/2019 fees schedule for Te Puke O Tara Community Centre: (noting that the room names will be subject to change following a decision from the local board):

			Hourly rate for 2018/2019
Facility Name	Room	Capacity	Peak Standard	Off-Peak Standard
Te Puke O Tara Community Centre	Main Hall	300	$69.00	$55.20
	Room 1	30	$34.00	$27.20
	Room 2	25	$34.00	$27.20
	Room 3	16	$24.00	$19.20
	Youth Space	13	$24.00	$19.20
	Hive	100	$44.00	$35.20
	Hub	10	$24.00	$19.20

Horopaki / Context

6. Te Puke O Tara Community Centre is a newly refurbished community centre. It will be open to the public on 21 July 2018.

7. Local boards are responsible for setting local fees and charges and subsidies for council managed venues.

8. In 2014 council adopted the Hire Fee Framework. This operational policy guides the setting of fees and charges across the network of council managed community centres and venues for hire. The framework also includes financial incentives aimed at enabling community outcomes.

9. Within the framework, fees are informed by the performance of three factors: the condition of the facility, the level of amenity provided and the presence of staff on site.

Tātaritanga me ngā tohutohu / Analysis and advice

10. The breakdown of the proposed fees for Te Puke O Tara Community Centre rooms for hire (Attachment A) is as follows:

			Hourly rate as of 1 July 2018
Facility Name	Room	Capacity	Peak Standard	Off-Peak Standard
Te Puke O Tara Community Centre	Main Hall	300	$69.00	$55.20
	Room 1	30	$34.00	$27.20
	Room 2	25	$34.00	$27.20
	Room 3	16	$24.00	$19.20
	Youth Space	13	$24.00	$19.20
	Hive	100	$44.00	$35.20
	Hub	10	$24.00	$19.20

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. The Otara-Papatoetoe Local Board plan 2017 states the board’s commitment to empower, engage and connect Otara-Papatoetoe local communities to strengthen their ability to realise their own aspirations, create and successfully stage their own events and campaigns.

12. With the existing council managed venues in Otara-Papatoetoe the local board have determined that the priority is to support activities contributing to community outcomes such as those offered by not-for-profit and community organisations.

Tauākī whakaaweawe Māori / Māori impact statement

13. The fees and charges including the subisidies for council managed venues is not specifically targeted for Māori populations. However, it aims to be clear and transparent to all users and enable all Aucklanders, including Māori.

Ngā ritenga ā-pūtea / Financial implications

14. No additional funding is required to approve the recommended fees for Te Puke O Tara Community Centre.

Ngā raru tūpono / Risks

15. If no decision is reached, the potential risk is the facility will not be available to be booked by the public until a decision is made.

Ngā koringa ā-muri / Next steps

16. On receiving confirmation of a decision by the local board, staff will implement the appropriate administration arrangement for the application of the fees for Te Puke O Tara Community Centre to ensure it is ready to be booked by the public.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Attachment A Te Puke O Tara Community Centre new floor plan	19

Ngā kaihaina / Signatories

Authors

Melody Sei - Manager Venues for Hire, Community Places

Authorisers

Carol McKenzie-Rex - Relationship Manager

Graham Bodman - General Manager Arts, Community and Events

Ōtara-Papatoetoe Local Board

17 July 2018

Auckland Transport July 2018 Update: Ōtara-Papatoetoe Local Board

File No.: CP2018/12455

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Ōtara-Papatoetoe Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. The completion of the gating of the Papatoetoe Station, which was delayed from June was completed in early July, the sign-off of the Regional Land Transport Plan, the opening of Putney Way and progress on 2 projects to be considered for funding through the LBTCF, which is reported in a separate report to the local board. The local board has $1,670,035 remaining in their LBTCF, to be spent by the end of current electoral term.

3. Auckland Transport was investigating a number of transport related issues brought to their attention by the local board through community advocacy via the local board. Details relating to these issues are responded to in this report including closure of the Papatoetoe Station pedestrian crossing and speed reduction project along Bairds Road including the Ōtara Town Centre.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) receive the Auckland Transport July 2018 update report.

Horopaki / Context

4. This report addresses transport related matters in the local board area and includes information on the status of the LBTCF.

5. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

6. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund Increase

7. Through the Long Term Plan, local boards have had an increase in available funding for their Local Board Transport Capital Fund. This has effectively doubled, with the total funding available to all 21 local boards now $20.8m per year.

8. The allocation for the Ōtara-Papatoetoe local board has now increased to $1,071,075 per annum. The updated figures for the remainder of his electoral term are reflected in table 1 below.

Table 1: Ōtara-Papatoetoe LBTCF financial summary table

Ōtara Papatoetoe Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,815,162
Amount committed to date on projects approved for design and/or construction	$1,145,127
Remaining Budget left	$1,670,035

9. The table below reflects the status of projects to which LBTCF has already been committed.

Table 2: Status update on current Local Board Transport Capital Fund projects
Project	Description	Current status	Has the status changed since last month’s update?	Funds allocated
Upgrade of Hunters Corner Streetscape	Improving the amenity of Great South Road at Hunters Corner through street furniture upgrades	Board to consider whether to proceed with any options on this project. Included in the LBTCF report.	No	TBC
Completion of Rongomai Walkway	Complete footpath link from East Tamaki Road to Te Irirangi Road	Delivery by Community Facilities. In detailed design stage.	Yes	$180,000
Canopy for Ōtara Town Centre	Canopy to provide all-weather access from eastern car park to the library	Project being delivered by Community Facilities for delivery. Under review at present.	No	$262,000
Welcome to Ōtara signage	Investigation of traffic calming devices in this area	Decision required regarding consultation with Mana Whenua for the wording of the sign	Yes	$55,000
Footpath upgrade at Ōtara Town Centre	Upgrade of the footpath at the Ōtara Town Centre to match recently upgraded sections of footpath (along southern side).	Project given to Community Facilities for delivery. Under review at present.	Yes	$133,000
A path through Milton Park to Papatoetoe North School	Provide an alternate all-weather access for students from Papatoetoe North School	Board to consider whether to proceed and with which of 2 options. Included in the LBTCF report.	Yes	TBC
All-weather footpath upgrade from East Tamaki Road to Lovegrove Crescent	Upgrade of the two paths connecting to the renewed Ōtara Creek Bridge - Greenway	This is an AC project being delivered by Community Facilities	No	$480,000
Projects from Previous term	N/A	N/A	No	$35,128

Proposal for LBTCF project

Greenway Link from Belinda Ave, Flat Bush to Rongomai Park

10. As reported last month, the local board chair requested that rough order of costs to be sought for a footpath link from Belinda Ave, Flat Bush, linking to the existing path on Rongomai Park connecting to Rongomai Road.

11. A rough order of cost is being investigated and will be reported back to the local board at the September meeting.

Responses to resolutions

Papatoetoe Train Station Disability Access & Closure of pedestrian walkway

12. At the June meeting, resolution number OP/2018/99 – the Ōtara-Papatoetoe Local Board advocated to Auckland Transport to provide better disabled access to Papatoetoe Station, including lifts, following the removal of the pedestrian level crossing, and request a report back to the local board.

13. At the time of the writing of this report, a date for a report back to the local board had not been confirmed. Further detail will be provided in relation to this request in the August 2018 report.

14. Also at the June meeting, a petition was presented to the local board from Mr Wallace which was referred onto Auckland Transport requesting a report on the closing of the Papatoetoe train station pedestrian crossing.

15. In response, the permanent closure of the two pedestrian crossings across the tracks at Papatoetoe Station is to make it safer for customers. AT is closing pedestrian crossings at stations, when a safer alternative can be provided. This is one of many AT initiatives to keep people safe and minimise risk especially for school children who regularly cross the tracks at Papatoetoe.

Otara Town Centre safety improvements

16. Also at the June meeting, resolution OP/2018/92 request a report back from Auckland Transport on whether the issues at the Ōtara Shopping centre raised by Mr Gibson could be mitigated.

17. A site visit was conducted with Mr Gibson and AT staff on the 1 June 2018 to better understand Mr Gibson’s concerns and for him to provide further detail regarding his proposal. A formal response was provided to Mr Gibson on 12 June 2018.

18. As background, Ōtara Town Centre has had a significant number of crashes within the last five years, with 88 reported crashes along Bairds Road between Ōtara Road and East Tamaki Road. Of these 10 resulted in injuries being received. Five of the injury crashes involved pedestrians (two serious and three minor).

19. AT observations and surveys identified that pedestrians are crossing the road without the aid of any form of crossing facilities in the Ōtara Town Centre. This is a serious safety concern due to the high number of pedestrians, type and age of pedestrians, wide crossing distance, vehicle speeds and significant traffic volumes.

20. Safety measures to reduce vehicle speeds and aid pedestrian movements across the road are proposed for Ōtara Town Centre to provide a safer environment for pedestrians and reduce the number and severity of crashes as well as increasing the driver’s awareness that they are travelling through a town centre.

21. In response to the specific issues raised by Mr Gibson, the loss of parking is necessary for the safety of the pedestrians. The visibility requirements for a zebra crossing cannot be achieved if a vehicle is parked in the parking / loading bay outside their premises. Restricted visibility will expose pedestrians to serious risks if a driver is unable to stop when the crossing is being used.

22. There is a loading bay in adjacent Kew Lane, which is approximately 60m from Parkinson & Bouskill premises, not 200m as stated.

23. Retailers in the area can use the loading zone allocated for goods and services vehicles in adjacent Kew lane and surrounding retailers also have rear access for deliveries from Kew Lane.

24. There is on-street parking available to South of Parkinson & Bouskill premises and also a large car park 50m directly to the north which customers have access to.

25. One of the key reasons for the recommended positioning of the pedestrian crossing is that it is line with the ‘desire line’ for pedestrians – where they want to cross. The relocation of the pedestrian crossing away from here, may result in limited use of the pedestrian crossing and people continuing to cross where it suits them away from the crossing facilities.

26. Speeding in the town centre will be reduced with use of signage, and more critically, the raised pedestrian crossing will slow traffic down before entering the roundabout. This will ensure that traffic from both the south, east and north of the intersection will reduce to a safe speed before entering. Traffic treatments are being investigated as part of this project to signal to drivers that they are entering a town centre and signal that this is a reduced speed area.

Local Board Advocacy

27. This section provides a regular report about how Auckland Transport is supporting the OPLB advocacy initiatives outlined in the OPLB Local Board Plan.

28. Table 3 – Advocacy Initiative Status

Advocacy Initiative	Key Initiative	Status
Transform Manukau’s Metropolitan area through good planning and sustainable development.	Improve connectivity through providing public Wi-Fi and improving walking routes between Manukau Square and transport centre, Hayman Park, and public carparks.	Auckland Transport has recently completed and opened the $50m Manukau Bus Station in early April 2018. We are also in the process of upgrading Putney Way, improving links from the Manukau Square to the transport centre and Hayman Park.
Promote economic development and public safety in the town centres and strengthen their roles as community hubs.	Investigate opportunities for funding public facility improvements in town centres, e.g. toilets, footpaths, parking and public.	Auckland Transport is currently delivering, through the LBTCF, footpath upgrades in Ōtara Town Centre and investigating street furniture upgrades in Hunters Corner, Papatoetoe.
	Redesigning the entrances to Ōtara library and Ōtara Music and Arts Centre, including the courtyard between the council buildings in Ōtara Mall.	A new canopy linking the western car park to the courtyard between the council buildings in Ōtara Mall is currently underway.
	Advocate to AT to realign Station Road / Portage Road/ Gray Avenue intersection.	Auckland Transport is in the process of upgrading the Portage Road and Station Road Intersection by installing a Roundabout to improve vehicle and pedestrian safety.
	Work with AT to allocate funding and develop priority routes through parks and other public spaces for cyclists and walkers, as identified in the Ōtara‑Papatoetoe Greenways Plan.	The local board is currently funding an upgraded section of the OPLB Greenways Plan from East Tamaki Road to Lovegrove Crescent in Ōtara via their LBTCF.

Other Auckland Transport news

Regional Land Transport Plan Approved

29. On 20 June 2018, the Auckland Transport Board approved the Regional Land Transport Programme (RLTP).

30. This RLTP clearly sets out the strategic direction for Auckland Transport which prioritises road safety as the top priority with a focus on addressing congestion through public transport improvements and walking and cycling.

31. Locally, the development of Puhinui Station has been earmarked for an upgrade as it forms part of the wider strategic network to link the existing rail network to the airport and botany.

32. Further detail will be provided as these projects develop.

Electronic Gating Project – Papatoetoe & Middlemore train stations

Table 4: Schedule of Electronic Gating Project operational dates

Station	Enabling works commence	Install ticket gates	The ticket gating to be in use:
Middlemore	August	September	October
Parnell	September	September	September
Papatoetoe	Underway	May	10 July
Papakura	September	October	November

33. Auckland Transport is currently nearing the completion of a region-wide programme to install electronic ticket gates at selected stations on the rail network including Papatoetoe and Middlemore stations.

34. This work was delayed due to contractual issues which have been resolved and work is set to be completed early July 2018.

35. Additional stairs will be installed on the Shirley Road side at Papatoetoe later this year, with a request from the local board to relocate short-term pick-up and drop-off parking along Shirley Road closer to the ramp being investigated by AT. The completion of that investigation will be reported back to the local board in August of 2018.

36. The local board has raised concerns relating to disability access from the new ramp on the Station Road side, which are also being looked into by AT, those findings will also be reported back to the local board in August.

37. Once operational, the addition of electronic ticket gates on the platform will improve safety as the station will be staffed during operational hours and closed outside operational hours with the station perimeter fully fenced off.

38. The Middlemore Station has also been delayed with it now due to be operational in October 2018.

Putney Way reopened

39. The Putney Way upgrade is a streetscape enhancement project supported by the Ōtara-Papatoetoe Local Board, Panuku Development and Auckland Transport.

40. Major rain delayed the reopening of Putney Way, which is now due to open 5 July pending traffic management plan approvals.

41. The remaining works are expected to be completed by mid-August including the installation of the artistic light poles.

42. The site office will be dis-established the week after the opening date of Putney Way with a smaller area and one container, retained for the street lighting works.

43. Panuku are planning events for the completion of the Putney Way upgrade after completion of the street lighting works in mid-August.

44. Events are likely to be coordinated with other events in the civic square area. Further details on this event will be provided as they become available for the local board to attend.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

45. The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Auckland Transport consultations

46. Auckland Transport provides local boards with the opportunity to comment on transport projects being delivered in this Ōtara-Papatoetoe Local Board area.

47. In the reporting period for June 2018, no projects were put forward for comment by the Ōtara-Papatoetoe Local Board.

Traffic Control Committee resolutions

48. Traffic Control Committee (TCC) decisions within the Ōtara-Papatoetoe local board area are reported on a monthly basis. The decisions for the previous month are listed in the table below:

Table 5: Transport Control Committee Decisions in June 2018

Street name	Type of Report	Nature of Restriction	Committee Decision
Hillcrest Road	Permanent Traffic and Parking changes Combined	No Stopping At All Times, Bus Stop, P120 Parking, Traffic Island, Pedestrian Crossing, Edge Lines	Carried

Tauākī whakaaweawe Māori / Māori impact statement

49. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

50. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

51. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

52. In terms of its LBTCF, the local board currently has $1,670,035 of unallocated LBTCF funding for this electoral term. Several projects are being considered by the local board in this July meeting, but also a number of projects are seeking rough order costs to be presented back to the local board in July/ August.

Ngā koringa ā-muri / Next steps

53. Auckland Transport will provide another update report to the local board next month.

54. Discussions with the local board for the allocation of their LBTCF will be held over the next few months.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Kenneth Tuai – Elected Member Relationship Manager

Authorisers

Jonathon Anyon - Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

17 July 2018

Auckland Transport Local Board Transport Capital Fund

File No.: CP2018/12458

Te take mō te pūrongo / Purpose of the report

1. To progress the allocation of the remaining Auckland Transport Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. Local boards can use the LBTCF to deliver transport infrastructure projects that are not part of Auckland Transport’s work programme. There is currently $1,670,035 in the local board’s LBTCF.

3. This report makes a number of recommendations for the local board to allocate their LBTCF. These include streetscape upgrades for Hunters Corner, Papatoetoe and a walkway link on Milton Park, Papatoetoe.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) allocate $925,000 from the Auckland Transport Local Board Transport Capital Fund to deliver Option 2 for streetscape upgrades of Hunters Corner to:

· remove all existing seats and bins along the full length, supply and install new seats and bins, fence removal as requested, removal of obsolete tree pits in the parking areas, removal of obsolete bus shelter and full removal and replacement of all kerb, channel and footpath on the north side between Hoteo Ave and Tui Rd, plus reinstatement work as required. This includes a nominal amount of $30,000 to be spent on landscaping and allows for an exposed aggregate concrete footpath.

b) allocate $87,000 from the Auckland Transport Local Board Transport Capital Fund to deliver Option 1 for Milton Park walkway link to:

· develop a 100m x 2.5m footpath connection from Landon Ave to the northern end of school boundary

Horopaki / Context

4. This report focuses on allocating the remaining budget left in the LBTCF.

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

6. There is currently $1,670,035 remaining in the Otara-Papatoetoe LBTCF. This must be allocated by 30 June 2019.

7. The local board originally requested a number of projects to be investigated for the local board to consider including an estimate of rough order of cost. A workshop with officers was held on the 3 July 2018 where the local board was provided details of the 2 projects presented in this report.

Tātaritanga me ngā tohutohu / Analysis and advice

Potential projects considered at July 2018 local board workshop

8. The following potential projects were considered for the LBTCF at a local board workshop held in 3 July:

· Hunters Corner streetscape upgrade

· Shared path link for Milton Park

In developing options for the local board, consultation was undertaken with internal and external stakeholders, including the local business association for Hunters Corner and parks staff in relation to the footpath link through Milton Park.

9. The following potential projects were developed from input by the Otara-Papatoetoe local board and community advocacy.

10. Details for these projects are shown below as presented to the local board for their consideration.

Hunters Corner Streetscape upgrades.

11. In August 2017, the local board requested that AT investigate streetscape upgrades for Hunters Corner.

12. An investigation was undertaken to better determine the scope and scale of potential upgrades. This was undertaken through a number of meetings and site visits including with local stakeholders to identify a number of options for the local board to consider.

13. Assessment of this project included consideration of recommendations from the Hunters Corner Strategic Plan as well as the Otara-Papatoetoe Local Board Plan which noted that investing in opportunities for funding public facility improvements in town centres e.g. toilets, footpaths, parking was a priority for the local board.

14. A workshop was held with the local board on the 3 July where the options were presented. The details of the options that were developed are specified in table 1 below:

Table 1: Hunters Corner Streetscape Upgrade Options

Option 1

· This option allows for removal and reinstatement works of all existing seats and bins along the full length, supply and installation of new seats and bins, fence removal as requested, removal of obsolete tree pits in the parking areas, removal of obsolete bus shelter

· It allows for a nominal amount of $30,000 to be spent on landscaping

· The total ROC for this option is $351,000

Option 2

· This option allows for all of Option 1 plus full removal and replacement of all kerb, channel and footpath on the north side between Hoteo Ave and Tui Rd. This is the section where the majority of the remaining shops are

· It allows for a nominal amount of $30,000 to be spent on landscaping

· It allows for exposed aggregate concrete footpath

· The total ROC for this option is $925,000

Option 3

· This option allows for all of Option 1 plus full removal and replacement of all kerb, channel and footpath on both the north side between Hoteo Ave and Tui Rd and the south side between Sutton Crescent and St Georges Rd. This is the entire project as defined by the Board.

· It allows for a nominal amount of $50,000 to be spent on landscaping

· It allows for exposed aggregate concrete footpaths

· The total ROC for this option is $1,516,000

Additional

Parklets have not been costed in as they are add-ons that could be included if required, they would generally cost in the order of $20,000 to $50,000 dependent on size, on the type of materials chosen, and whether they are set up as permanent or temporary structures. They are potentially possible in this town centre but may be better placed in side streets due to traffic volumes in Great South Rd

15. If option 3 were selected, detailed design would need to co-ordinate with the local boards concept plan for the development of the Great South Road/ Sutton Crescent Corner.

16. The local board can resolve, by resolution, to progress this project by selecting one of the 3 options presented in this report.

Milton Park walkway link

17. The local board had also requested investigation into the feasibility and an estimate of a rough order of cost to be provided for a possible walkway link from the north-western gate of Papatoetoe North School to an existing path from Landon Ave to Milton Road.

18. This would help disperse students away from the existing entrances on Milton Road and Graeme Ave which are under pressure with parking issues during peak periods.

19. Discussions with Auckland Council (AC) Community Facilities staff concluded that there was a renewal underway later this year of the existing path. It was deemed that this project would fit in with the currently planned works and could be considered as a single project if approval was provided early enough.

20. Community Facilities staff noted that Option 1 could be delayed as a resource consent may be required as shown in diagram 1. Table 1 below specifies the costs for the 2 options for consideration by the local board.

21. The AT and AC Community Facilities staff have a preference for Option 1 as its located away from local residents houses and provides a link to the existing path which connects to Landon Ave.

22. The Principal for Papatoetoe North School was engaged in early conversations and is supportive of the development of a path in this park.

Table 2: Milton Park Walkway Link Options

Option	Description	Estimated Amount
Option 1 (in blue North on map)	Footpath Connection from Landon Ave to Northern End of School Boundary (Option 1 – Blue – 100m x 2.5m )	$87,000 + GST
Option 2 (in red west of map)	Footpath Connection from Milton Rd to Northern End of School Boundary (Option 2 – Red – 140m x 2.5m)	$116,000 + GST

23. Local board members noted that Landon Ave may need safety upgrades if higher volumes of children were being picked up and dropped off in this location.

24. The local board can resolve to progress this project by selecting one of the options presented in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

25. Local board views, informed by local community engagement, were incorporated in the projects listed in this report.

26. Local board plan outcomes are one of the criteria against which potential projects are assessed and all were assessed positively against this.

27. Local boards will continue to be engaged with LBTCF projects as they progress via Auckland Transport’s Local Board Monthly Update reports.

28. Any engagement with, or impact on, local communities will be assessed on a project by project basis. Sub-regional and regional impact will also be assessed on a project by project basis.

Tauākī whakaaweawe Māori / Māori impact statement

29. Any engagement with, or impact on, Māori will be assessed on a project by project basis.

Ngā ritenga ā-pūtea / Financial implications

Table 3: Ōtara-Papatoetoe LBTCF financial summary table

Ōtara Papatoetoe Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,815,162
Amount committed to date on projects approved for design and/or construction	$1,145,127
Remaining Budget left	$1,670,035

30. The financial implication of the board approving recommendations a) and b) of this report is the allocation of $1,012,000 of the LBTCF. This leaves $658,035 remaining.

31. All other recommendations in this report are subject to further analysis of financial implications.

Ngā raru tūpono / Risks

32. Auckland Transport will put risk management strategies in place on a project by project basis.

33. There is a risk that some of the fund will be lost to the board if it is not allocated within this electoral period which finishes on June 2019.

Ngā koringa ā-muri / Next steps

34. Auckland Transport will progress the decisions made by the local board as a result of this report and provide updates via the monthly reporting process. If it becomes clear that there is a risk of underspend of the LBTCF within this electoral term, Auckland Transport will make further recommendations to the board at a future business meeting using the agreed criteria.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Kenneth Tuai – Elected member Relationship Manager

Authorisers

Jonathon Anyon - Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

17 July 2018

Approval of the 2018/2019 Otara-Papatoetoe Local Board Community Facilities Work Programme

File No.: CP2018/11858

Te take mō te pūrongo / Purpose of the report

1. To approve the 2018/2019 Community Facilities Work Programme for the Ōtara-Papatoetoe Local Board, including all physical works, leasing and operational maintenance projects delivered by Community Facilities.

Whakarāpopototanga matua / Executive summary

2. The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

3. The Ōtara-Papatoetoe Local Board 2018/2019 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input.

4. The following indicative costs have been identified in the 2018/2019 Community Facilities Work Programme:

i) $5,364,390 of asset-based services capital funding

ii) $502,000 of local board initiative capital funding

iii) $0 of local board initiative operational funding

5. The work programme has been developed through a series of iterative workshops between key staff and local boards since October 2017. The programme provided in Attachment A and B reflects the agreed projects that were presented in the last local board workshop. This report recommends that the board approves the 2018/2019 Community Facilities Work Programme and associated budget.

6. Once approved by the Ōtara-Papatoetoe Local Board, new work will commence from July 2018. Regular updates on the line items will be provided by the Community Facilities’ Stakeholder Advisors.

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the Ōtara-Papatoetoe Local Board 2018/2019 Community Facilities Work Programme as detailed in Attachment A and B.

Horopaki / Context

7. Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

8. The 2018/2019 Community Facilities Work Programme detailed in the attachments contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance.

Tātaritanga me ngā tohutohu / Analysis and advice

Capital works programme

9. Investment in the capital programme will ensure that council facilities and parks open spaces in Ōtara-Papatoetoe Local Board remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset-based services capital works includes Locally Driven Initiatives (LDI), renewals and growth and development projects.

	Locally Driven Initiative	Renewal	Growth and development	Coastal Renewals
Basis for amount of budget allocated to each local board	As per the local board funding policy: · 90% population · 5% deprivation · 5% land.	In proportion to assets in very poor and poor condition requiring renewal, limited to funding available.	To specific projects identified as priority projects to meet the needs of new and future residents.	To specific projects identified as priorities by the coastal specialist team.
Type of projects that can be paid for	Any projects that deliver a council owned asset or as a capital grant to an asset made available for public use.	Renewal of existing assets on a “like for like” basis, taking into account current service standards where applicable.	Development budgets are used for specific projects approved by the Governing Body. Growth budgets can only be used for specific projects that are required by and benefit new and future residents.	Renewal of and enhancement where required, to existing coastal structures
Degree of local board discretion on allocation to projects	Full discretion	Broad discretion - can be allocated to any renewal project	Limited discretion – must be allocated to the specific project. Local board discretion on scope and design of project within available budget.	Limited discretion – must be allocated to the specific project for the purpose of protecting our coastal assets. Please note that coastal renewals projects are allocated regionally.

10. The 2018/2019 Community Facilities Work Programme has been created following a series of workshops with elected members from October 2017 to May 2018. All feedback gathered from the workshops has been taken into consideration throughout the process. The proposed work programme in Attachment A contains:

· Number of activity lines: 42

· Indicative cost for proposed activity lines: $8,897,384

Leasing work programme

11. Community leases are a valuable way in which the council provides support to community organisations across the region, commonly on public parks and reserves. These groups provide a wide range of community activities and services aligned with recognised local priorities and are a key part of the mosaic of community activity and infrastructure in Auckland.

12. The draft work programme provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2018/2019 financial year. It also includes the additional leases and licences that will be deferred from the 2017/2018 financial year to the 2018/2019 financial year.

13. Once the 2018/2019 Community Facilities Work Programme is approved, staff will be able to consolidate reporting on routine matters or use the streamlined process for straight forward renewals without variations whilst focusing attention on those community leases that are more complex.

Operational maintenance work programme

14. The regular maintenance of all council-owned built and open space assets plays an important part in:

· increasing the long-term durability of Community Facilities assets

· improving the safety of Community Facilities assets

· ensuring the enjoyment of Community Facilities assets by the users

15. Community Facilities launched ‘Project 17’ in July 2017 which created new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts. The Finance and Performance Committee approved these contracts on 30 March 2017.

16. In the 2018/2019 Community Facilities Work Programme, there are three line item dedicated to all maintenance in the local board area:

· Full Facilities Maintenance Contracts – These contracts include all buildings, parks and open space assets, sports fields, coastal management and storm damage

· Arboriculture Maintenance Contracts – These contracts include all tree management and maintenance

· Ecological Restoration Maintenance Contracts – These contracts include pest plant and animal pest management within ecologically significant parks and reserves.

17. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report. Community Facilities is also providing additional weekly updates to all elected members on contractor performance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

19. The draft 2018/2019 Community Facilities Work Programme has been considered by the local board in a series of workshops from October 2017 to May 2018. The views expressed by local board members during the workshop have been adopted in the attached work programmes.

20. Community Facilities recommends the isolated and temporary fix of the roofs at Otara Business Hub (as noted in Attachment A). Community Facilities also recommends, that due to the roofs’ current condition, the Community Facilities Network Plan is reframed to broaden the scope.

21. The Community Facilities work programme supports the achievement of the following Ōtara-Papatoetoe Local Board Plan 2017 priorities:

· Honouring youth and seniors

· It’s easy to get around

· Manukau Transformation

· Parks and facilities that meet people’s needs

· Revitalising town centres.

Tauākī whakaaweawe Māori / Māori impact statement

22. The 2018/2019 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

23. Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2018/2019 Community Facilities Work Programme.

Ngā ritenga ā-pūtea / Financial implications

24. The proposed 2018/2019 Community Facilities work programme will see the allocation of $502,000 of the board’s locally driven initiatives capital budget, $5,364,390 of the board’s asset based services capital budget, and $3,030,994 of the board’s asset based operational budget. These amounts can be accommodated within the board’s total draft budget for 2018/2019. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

25. If the proposed Community Facilities work programme is not approved at the business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

Ngā koringa ā-muri / Next steps

26. The work programme will be implemented as part of Community Facilities’ usual business practice.

27. Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Otara-Papatoetoe Local Board Community Facilities Work Programme 2018/2019	41
b ⇩	Otara-Papatoetoe Local Board Community Leases Work Programme 2018/2019	47

Ngā kaihaina / Signatories

Authors

Hannah Alleyne, Service and Asset Planning Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Relationship Manager

Chairperson	Lotu Fuli
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Apulu Reece Autagavaia
	Dr Ashraf Choudhary, QSO, JP
	Mary Gush
	Donna Lee
	Dawn Trenberth

Authors	Carol McGarry - Democracy Advisor Otara-Papatoetoe
Authorisers

Authors	Neil Taylor - Senior Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Authors	Carol McGarry - Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager