I hereby give notice that an ordinary
meeting of the Hibiscus and Bays Local Board will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 15
May 2019
4.30pm
Local Board
Office,
2 Glen Road,
Browns Bay
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Hibiscus and Bays Local Board
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Julia Parfitt, JP
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Deputy Chairperson
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Janet Fitzgerald, JP
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Members
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Chris Bettany
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David Cooper
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Gary Holmes
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Caitlin Watson
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Vicki Watson
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Mike Williamson
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(Quorum 4 members)
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Vivienne Sullivan
Local Board Democracy Advisor
10 May 2019
Contact Telephone: (09) 427 3317
Email: vivienne.sullivan@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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DELEGATIONS HIBISCUS AND
BAYS LOCAL BOARD 2016-2019
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Portfolio
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Description
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Resolution
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Local Board Members
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Minor landowner
approvals and landlord approvals including events
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To confirm if the matter
is minor for staff to exercise their delegation for landowner approvals
To approve minor
landlord approvals
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HB/2016/190
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Julia Parfitt
-Chairperson
Janet Fitzgerald -
Deputy Chairperson
Gary Holmes - Alternate
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Transport Information
Group
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Discuss transport issues/projects
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HB/2016/190
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Julia Parfitt
-Chairperson
Janet Fitzgerald -
Deputy Chairperson
David Cooper - Alternate
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Resource consent
applications
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Input into notification
decisions for resource consent applications
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HB/2016/190
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Gary Holmes
Janet Fitzgerald -
Deputy Chairperson
David Cooper - Alternate
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Notified Resource
Consents
Notified Plan Changes
Notices of Requirement
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To prepare and submit
local board views and speak to those local board views at any hearings
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HB/2018/55
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Gary Holmes or
Julia Parfitt –Chairperson
or
Janet Fitzgerald -
Deputy Chairperson
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Urgent Decision Making
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To make decisions on
matters that cannot wait until the next ordinary meeting of the local board
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HB/2016/195
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Julia Parfitt –
Chairperson
Janet Fitzgerald-Deputy
Chairperson
Christina Bettany -
Alternates
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Infrastructure and
Environmental Services
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To approve minor changes
to 2018/2019 work programme
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HB/2018/96
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Chris Bettany
Julia Parfitt –
Chairperson
Janet Fitzgerald -
Deputy Chairperson
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Arts, Community and Events
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To approve minor changes
to 2018/2019 work programme
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HB/2018/99
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Chris Bettany
Caitlin Watson
Mike Williamson -
Alternates
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Parks, Sport and
Recreation
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To approve minor changes
to 2018/2019 work programme
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HB/2018/99
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David Cooper
Mike Williamson
Caitlin Watson -
Alternate-
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Service, Strategy and
Information
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To approve minor changes
to 2018/2019 work programme
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HB/2018/99
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Gary Holmes
Julia Parfitt –
Chairperson
Vicki Watson - Alternate
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Economic Development
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To approve minor changes
to 2018/2019 work programme
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HB/2018/100
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Janet Fitzgerald –
Deputy Chairperson
Gary Holmes
Vicki Watson - Alternate
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Community Facilities and
CF: Leases
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To approve minor changes
to 2018/2019 work programme/s
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HB/2018/122
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Julia Parfitt –
Chairperson
Janet Fitzgerald-Deputy Chairperson
Caitlin Watson -
Alternates
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Silverdale Led Heritage
Character Design Guidelines
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To approve any minor
changes
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Janet Fitzgerald –
Deputy Chairperson
Caitlin Watson
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Hibiscus and Bays Local
Board Annual Report 2017/2018
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To approve any minor changes
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Janet Fitzgerald –
Deputy Chairperson
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Appointments to
outside organisations
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Organisation
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Local Board Member
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Vaughan Homestead
(Torbay Historical Society)
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Julia Parfitt -
Chairperson
Chris Bettany -
Alternate
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Victor Eaves Management
Committee
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Mike Williamson
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Local Government New
Zealand Zone One (Auckland and Northland)
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Janet Fitzgerald -
Deputy Chairperson
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Business Improvement
Districts (BIDS)
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Destination Orewa Beach
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Vicki Watson
David Cooper - Alternate
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Torbay
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Chris Bettany
Julia Parfitt -
Chairperson- Alternate
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Browns Bay
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Chris Bettany
Gary Holmes - Alternate
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Mairangi Bay
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David Cooper
Julia Parfitt -
Chairperson- Alternate
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Hibiscus and
Bays Local Board
15 May 2019
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 7
2 Apologies 7
3 Declaration of
Interest 7
4 Confirmation
of Minutes 7
5 Leave
of Absence 7
6 Acknowledgements 7
7 Petitions 7
8 Deputations 7
8.1 Hibiscus Coast Forest and Bird Society 7
8.2 Bays Community Centre Update 8
8.3 Luminate Community Group 8
8.4 Future Whangaparaoa 8
9 Public
Forum 8
10 Extraordinary Business 9
11 Disposal recommendations
report - Whangaparāoa Road and Brightside Road properties 11
12 Future use for the former
bowling club site at Silverdale War Memorial Park 23
13 Hibiscus and Bays
Greenways – priority routes for implementation 89
14 Auckland Transport Update
to Hibiscus and Bays Local Board May 2019 99
15 Hibiscus and Bays Local
Board Community Grant Programme 2019/2020 111
16 Business Improvement
District Programme Compliance Report to Hibiscus and Bays Local Board for FY
2017-2018 119
17 Change of private road
name for the Hosken Property Beach Road Limited subdivision at 481 and 483
Beach Road, Murrays Bay 135
18 Auckland Council's
Quarterly Performance Report: Hibiscus and Bays for quarter three 2018/2019 143
19 Remuneration Authority -
policy on child care allowances 187
20 Hibiscus and Bays Local
Grants Round Two 2018/2019 and Facilities Grants 2018/2019 grant allocations 201
21 Ward Councillors Update 219
22 Governance Forward Work
Calendar 221
23 Record of Workshop
Meetings 229
24 Consideration
of Extraordinary Items
PUBLIC EXCLUDED
25 Procedural
Motion to Exclude the Public 235
C1 Acquisition of land for open
space at Silverdale 235
2 Apologies
At the close of the agenda no apologies
had been received.
3 Declaration
of Interest
Members are reminded
of the need to be vigilant to stand aside from decision making when a conflict
arises between their role as a member and any private or other external
interest they might have.
4 Confirmation
of Minutes
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That the Hibiscus and Bays Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 17 April 2019, as a true and
correct record.
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5 Leave
of Absence
At the close of the agenda no requests for
leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for
acknowledgements had been received.
7 Petitions
At the close of the agenda no requests to
present petitions had been received.
8 Deputations
Standing Order 7.7 provides for
deputations. Those applying for deputations are required to give seven working
days notice of subject matter and applications are approved by the Chairperson
of the Hibiscus and Bays Local Board. This means that details relating to
deputations can be included in the published agenda. Total speaking time per
deputation is ten minutes or as resolved by the meeting.
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8.1 Hibiscus
Coast Forest and Bird Society
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Te take mō te pūrongo
Purpose
of the report
1. Pauline
Smith, Chairperson of the Hibiscus Coast branch of Forest and Bird Society,
has requested a deputation to update local board members on the work of the
society in the local board area.
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Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays Local
Board:
a) thank
Mrs Smith for her presentation on the work of the Hibiscus Coast branch of
the Forest and Bird Society.
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8.2
Bays Community Centre Update
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Te take mō te pūrongo
Purpose
of the report
1. Debbie
Russell, Bays Community Centre Manager, has requested a deputation to provide
an update on then Bays Community Centre.
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Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays
Local Board:
a) thank
Mrs Russell for her presentation on the Bays Community Centre.
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Attachments
a Powerpoint Presentation...................................................................... 239
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8.3 Luminate
Community Group
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Te take mō te pūrongo
Purpose
of the report
1. Luminate
Community Group have requested a deputation to make a presentation about the
range of their activities in the community.
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Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays
Local Board:
a) Thank
the representatives of Luminate Community Group for their presentation.
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Attachments
a Powerpoint presentation....................................................................... 247
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8.4 Future
Whangaparaoa
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Te take mō te pūrongo
Purpose
of the report
1. Future
Whangaparāoa
have requested a deputation to provide the local board with an update on
their activities.
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Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays
Local Board:
a) Thank
the representatives of Future Whangaparāoa
for their presentation.
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9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Hibiscus and
Bays Local Board
15 May 2019
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Disposal
recommendations report - Whangaparāoa Road and Brightside Road properties
File No.: CP2019/06075
Te take mō te
pūrongo
Purpose of the report
1. To
seek the Hibiscus and Bays Local Board’s
endorsement for Panuku Development Auckland to recommend to the Finance and
Performance Committee the disposal of 23 council owned properties in the Hibiscus
and Bays Local Board area.
Whakarāpopototanga matua
Executive summary
2. The properties at 4 and 6 Brightside Road, 472, 474, 476, 478, 480,
482, 484, 486, 488, 1/490, 2/491, 492, 494, 496, 498, 498B, 500, 502, 599, 616A
Whangaparāoa Road, Stanmore Bay and 750A Whangaparāoa Road, Manly were acquired for transport purposes. The
properties are no longer required for this purpose. Consultation with
council and its council controlled organisations (CCOs) and the Hibiscus
and Bays Local Board has now taken place.
3. Panuku Development Auckland (Panuku) reported on the proposed
disposal of the subject properties to the Hibiscus and Bays Local
Board’s March 2019 meeting. Advice was provided by Auckland
Transport (AT) regarding the status of the legacy Whangaparāoa Road widening project and confirmation that the
properties are not required for Penlink (peninsula link
road).
4. The
Hibiscus and Bays Local Board deferred
confirming its formal position and requested a copy of
a confidential report that was considered by the AT Board in November 2018. This
request has been forwarded to AT for a response.
5. As
no current or future public work use has been
identified for the subject properties through the rationalisation process, Panuku recommends that they be divested.
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Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays
Local Board:
a) endorse
Panuku Development Auckland’s recommendation to the
Finance and Performance Committee to dispose of the following properties:
i) 4
Brightside Road, Stanmore Bay;
ii) 6 Brightside Road, Stanmore Bay;
iii) 472 Whangaparāoa Road, Stanmore Bay;
iv) 474 Whangaparāoa Road, Stanmore Bay;
v) 476 Whangaparāoa Road, Stanmore Bay;
vi) 478 Whangaparāoa Road, Stanmore Bay;
vii) 480 Whangaparāoa Road, Stanmore Bay;
viii) 482 Whangaparāoa Road, Stanmore Bay;
ix) 484 Whangaparāoa Road, Stanmore Bay;
x) 486 Whangaparāoa Road, Stanmore Bay;
xi) 488 Whangaparāoa Road, Stanmore Bay;
xii) 1/490 Whangaparāoa Road, Stanmore Bay;
xiii) 2/490 Whangaparāoa Road, Stanmore Bay;
xiv) 492 Whangaparāoa Road, Stanmore Bay;
xv) 494 Whangaparāoa Road, Stanmore Bay;
xvi) 496 Whangaparāoa Road, Stanmore Bay;
xvii) 498 Whangaparāoa
Road, Stanmore Bay;
xviii) 498B Whangaparāoa
Road, Stanmore Bay;
xix) 500 Whangaparāoa Road, Stanmore Bay;
xx) 502 Whangaparāoa Road, Stanmore Bay;
xxi) 599 Whangaparāoa Road, Stanmore Bay;
xxii) 616A
Whangaparāoa Road, Stanmore Bay; and
xxiii) 750A Whangaparāoa
Road, Manly.
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Horopaki
Context
6. Panuku
is required to undertake ongoing review of council’s property assets.
This includes identifying properties from within council’s portfolio that
are no longer required for public work purposes and may be suitable for sale
and development if appropriate. Panuku has a particular focus on achieving
housing and urban regeneration outcomes. Identifying potential sale properties
contributes to the 10-year budget (long term plan) 2018-2028 and the Auckland
Plan focus of accommodating the significant growth projected for the region
over the coming decades, by providing council with an efficient use of capital
and prioritisation of funds to achieve its activities and projects.
7. Once
a property has been identified as potentially no longer required for public work
purposes, Panuku engages with council departments and its council controlled
organisations through an expression of interest process, to establish whether
the property must be retained for a strategic purpose or is required for a
future funded public work. Once a property has been internally cleared of
any public work requirements, Panuku then consults with local boards, mana
whenua and ward councillors. All sale recommendations must be approved by
the Panuku Board before a final recommendation is made to the Finance and
Performance Committee. The Finance and Performance Committee makes the
final decision to approve a property for disposal.
Tātaritanga me ngā
tohutohu
Analysis and advice
Property information
8. The former Rodney District Council (RDC) acquired 4 and 6 Brightside
Road, Stanmore Bay, 472, 474, 476, 478, 480, 482, 484, 486, 488, 1/490, 2/490,
492, 494, 496, 498, 498B, 500, 502, 599, 616A Whangaparāoa Road, Stanmore
Bay and 750A Whangaparāoa Road, Manly from 1996 to 2001 for the legacy
Whangaparāoa Road widening project.
9. A
Whangaparāoa Road widening project is not included as a funded project in
the Regional Land Transport Plan 2018-2028 or in the Auckland Transport
Alignment Project 2018. AT has confirmed the subject properties are not required for Penlink.
10. In
2018 the AT Board resolved that the properties are no longer required for its
transport infrastructure purposes and the properties were subsequently
transferred to council in order to progress thorough the property rationalisation
process.
11. The
properties at 4 and 6 Brightside Road, 472, 474, 476, 478, 480, 482, 484, 492,
494, 496, 498B, 500 and 599 Whangaparāoa Road, and 750A Whangaparāoa
Road are vacant sites. The properties at 486, 488, 1/490, 2/490, 498, 502 and
616A Whangaparāoa Road, are residential properties.
12. The
subject properties are all zoned Residential - Single House. The properties
have a combined council rating valuation of $13.9 million.
13. The
properties at 472, 474, 476, 478, 480, 486, 488, 1/490, 2/490, 492, 494, 496,
498B, 500, 502, 599 and 616A Whangaparāoa Road are subject to offer back
obligations to the former owners in accordance with section 40 of the Public
Works Act 1981.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
Internal Consultation
14. The internal consultation for the subject properties
was undertaken in March 2019.
15. Council’s
Heritage team advised that the subject properties have no heritage assets or
issues. Council’s Engineering and Technical Services Unit did not
identify any contaminated land issues associated with the properties.
16. Council’s Community Facilities department did not identify a
requirement to retain the subject properties to deliver a current or future
council community facilities, places or leasing service use.
17. No
alternative planned or funded public work requirement for the subject properties was identified through the
internal consultation process. Accordingly, the subject properties are now
recommended for disposal.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
18. Panuku attended a workshop with the Hibiscus and Bays Local Board in March 2019. At the workshop
the board provided informal feedback regarding the lack of notification or
consultation from AT regarding the future of the subject properties.
19. In response advice was given regarding the transfer of non-service
assets from AT to council, the property history investigations undertaken and
the internal consultation as part of the rationalisation process prior to local
board engagement.
20. The board also questioned if council can retain only the parts of
the properties subject to the Auckland Unitary Plan (AUP)
Whangaparāoa Road widening
designation and dispose of the residue. Advice was provided to the board that
as the subject properties are not required for a
planned and identified public work, they will likely trigger the offer back
requirements under section 40 of the Public Works Act 1981. In addition, advice
was also given that subdividing the properties would create separate titles
with no legal access, requiring approval by Land Information New Zealand.
21. The board considered the Panuku disposal recommendations report on
the subject properties at its 17 April 2019 business meeting. At the meeting
Panuku confirmed that the AUP road widening designation
will be uplifted following an
approval to dispose.
22. AT staff were also in attendance to respond to questions raised by
the board at the March 2019 workshop. AT staff confirmed the unplanned and
unfunded status of the Whangaparāoa Road widening
project and confirmed that the subject properties were not required for
Penlink. The board deferred formalising its view and requested
that it be provided with the confidential report relating to the release of the properties from a transport
public work requirement that was considered by the AT Board in November 2018. This
request has been forwarded to AT for a response.
23. This report provides the Hibiscus and Bays
Local Board with a further opportunity to formalise its
views regarding the subject properties.
Tauākī whakaaweawe
Māori
Māori impact statement
24. 14
mana whenua iwi authorities were contacted regarding the potential sale of the
subject properties. The following feedback was received:
a) Ngāti
Wai
No feedback has been
received regarding the subject properties.
b) Ngāti
Manuhiri
No feedback has been
received regarding the subject properties.
c) Te
Runanga o Ngāti Whatua
No feedback has been
received regarding the subject properties.
d) Ngāti
Whatua o Kaipara
No feedback has been
received regarding the subject properties.
e) Ngāti
Whatua Ōrākei
No feedback has been
received regarding the subject properties.
f) Te
Kawerau a Maki
No feedback has been
received regarding the subject properties.
g) Ngāi
Tai ki Tāmaki
No feedback has been
received regarding the subject properties.
h) Te
ākitai - Waiohua
No feedback has been
received regarding the subject properties.
i) Ngāti
Te Ata - Waiohua
No feedback has been
received regarding the subject properties.
j) Ngāti
Paoa
No feedback has been
received regarding the subject properties.
k) Ngaati
Whanaunga
No feedback has been
received regarding the subject properties.
l) Ngāti
Maru
No feedback has been
received regarding the subject properties.
m) Ngāti
Tamatera
No feedback has been
received regarding the subject properties.
n) Patukirikiri
No feedback has been
received regarding the subject properties.
Ngā ritenga
ā-pūtea
Financial implications
25. Capital
receipts from the sale of properties contribute to Auckland Plan outcomes and
the 10-year budget (long-term plan) by providing the council with an efficient
use of capital and prioritisation of funds to achieve its activities and
projects. In the 2018/2019 financial year, the 10-year
budget (long term plan) has forecast the disposal of
non-strategic assets to the value of of $24 million.
26. In accordance
with the Local Government Act 2002, the annual Panuku Statement of Intent
states the activities and intentions of Panuku, the objectives those activities
will contribute to and performance measures and targets as the basis of
organisational accountability. For the 2018/2019 financial year Panuku is
required to recommend to council’s Finance and Performance Committee
properties from within council’s portfolio that may be suitable for sale
to a combined value of $30 million and to sell $24 million of property by 30
June 2019.
27. The
23 subject properties are not required by council for a
current or future public work requirement that is funded or
can realistically be funded in the future. To retain non-service
properties for an undefined purpose is contrary to council’s Revenue and
Funding Policy principles and would require support from the Finance and
Performance Committee given the impact of not realising the sale of the
non-service properties, and to allocate the operational budget required to hold
the sites.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
28. The
subject properties were all acquired by the former RDC for roading purposes. As
such, the properties are considered to have been acquired for a “public
work” for the purposes of section 40 of the Public Works Act 1981.
29. Accordingly,
if 472, 474, 476, 478, 480, 486, 488, 1/490, 2/490, 492, 494, 496, 498B, 500,
502, 599 and 616A Whangaparāoa Road are not required for the public work
for which they were acquired and held, and are not required for an alternative
planned and identified public work, they will likely trigger the offer back
requirements under section 40 of the Act.
Ngā koringa ā-muri
Next steps
30. Following
receipt of the Hibiscus and Bays Local Board’s resolution,
the properties will be presented to the Finance and Performance Committee.
31. AT will uplift the AUP Whangaparāoa Road
widening designation from 472, 474, 476, 478, 480, 482,
484, 486, 488, 1/490, 2/490, 492, 494, 496, 498, 498B, 500, 502
Whangaparāoa Road and 4
Brightside Road following an
approval to dispose.
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩ 
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Images of Whangaparāoa Road and Brightside Road
properties
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17
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Ngā
kaihaina
Signatories
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Author
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Anthony Lewis - Senior Advisor, Portfolio Review,
Panuku Development Auckland
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Authorisers
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Letitia Edwards - Team Leader Portfolio Review, Panuku
Development Auckland
Jonathan Hope – Acting Relationship
Manager
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Future use for the former bowling club
site at Silverdale War Memorial Park
File No.: CP2019/06095
Te take mō te
pūrongo
Purpose of the report
1. To approve the preferred future use for the former bowling club site
at Silverdale War Memorial Park.
Whakarāpopototanga matua
Executive summary
2. The
future use of the former bowling club within Silverdale War Memorial Park
requires confirmation to guide planning, decision-making and investment.
3. Staff
have investigated current and future open space, sport and recreation and
community service needs in relation to the former bowling club site and in the
context of nearby public open space and facilities.
4. The
investigation has been informed by a preliminary site-specific assessment of
sport, recreation and community needs, including interviews with key
stakeholders. This resulted in the “Needs
Assessment Report – Former Silverdale Bowling Club Final Report, November
2018” (the site-specific needs assessment) (Attachment A).
5. Following
a workshop with local board on 7 February 2018 to present the findings of the
site-specific needs assessment, staff prepared an open space assessment
(Attachment B) for the site.
6. The
site-specific needs assessment, and open space assessment conclude:
· the population of the area surrounding the park is growing and good
quality, flexible open space for informal outdoor recreation will be required
by future residents
· Silverdale War Memorial Park serves a sports and suburb park
function in the local open space network and has the potential to be enhanced
as a suburb park
· the park requires further investment to provide for open space needs
of the growing community and the site will play a pivotal role in providing
space for a wider range of informal outdoor recreation and social experiences
· there is no requirement for additional sports fields at the park as
future sports field demand can be accommodated at the nearby Metro Park and by
improving the quality of the existing sports fields
· the former bowling club building previously used for indoor
recreation does not require replacement. The proposed indoor recreation facility
at Metro Park will provide for any future indoor recreation needs in the
Silverdale-Millwater area
· the former bowling club site is not suitable for a community
facility due to the distance from Silverdale town centre and the park serving
an open space function
7. Staff
recommend that the appropriate service use for the former bowling club site is
informal outdoor recreation and that the local board consider development of a
concept plan to identify a programme of investment to meet the community’s
suburb park needs at Silverdale War Memorial Park.
8. Staff
further recommend that the budget to renew the former bowling club building is
made available to support development of an indoor recreation facility
elsewhere in the Hibiscus and Bays Local Board area.
9. The
appropriate location to deliver indoor recreation is recommended to be
investigated through an options analysis study as part of the 2019/2020 local
board work programme.
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Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays
Local Board:
a) confirm the role of Silverdale War Memorial Park as a sports and
suburb park in meeting the present and future communities’ needs for
recreation in the Silverdale/Millwater area
b) approve informal outdoor recreation as being the preferred future service
use for the former bowling club site at Silverdale War Memorial Park
c) approve
making the asset renewals budget available from the former bowling club
building to support development of an indoor recreation facility elsewhere in
the local board area
d) request staff undertake an options analysis as part of the
2019/2020 local board work programme to deliver indoor recreation provision
in the Hibiscus and Bays Local Board area, funded by existing department
budgets
e) consider
development of a concept plan as part of the future local board work
programme to identify a programme of investment to meet the community’s
informal outdoor recreation needs.
|
Horopaki
Context
10. The former
Silverdale Bowling Club site (the site) is approximately one hectare,
comprising the clubrooms building and bowling greens. The building is condemned
with work underway to demolish it.
11. The site is
part of Silverdale War Memorial Park, an 11 hectare recreation reserve held
under the Reserves Act 1977.
12. Silverdale
War Memorial Park serves the function of a sports and suburb park, and contains
sports fields, tennis courts and club rooms, a playground, disused bowling
greens and the derelict clubroom building.
13. In 2016, the
Hibiscus and Bays Facilities and Reserves Committee granted a community lease
for part of the site (450 m²) to the Hibiscus Men’s Shed Trust to be
used for a meeting and craft project space (Resolution number HIB/2016/19).
14. The local
board funded a site-specific needs assessment to guide their decision-making
about the best use for the balance of the site (Resolution number HB/2017/84).
15. The analysis
in this report acknowledges the Hibiscus and Bays Local Board Plan 2017,
specifically the outcome: ‘Our community enjoys access to quality parks,
reserves and facilities for leisure, sport and recreation’.
Tātaritanga me ngā
tohutohu
Analysis and advice
Preliminary site-specific needs assessment and conclusions
16. Council staff
contracted Visitor Solutions to undertake a preliminary site-specific needs
assessment for Silverdale War Memorial Park. This was provided as the Needs
Assessment Report – Former Silverdale Bowling Club Final Report, November
2018 (site-specific needs assessment) (Attachment A).
17. Visitor
Solutions interviewed existing users of Silverdale War Memorial Park, previous
users of the bowling club rooms, community facility providers in the immediate
area, neighbours and potential users of the park to understand their current
use of the park and future needs.
18. The
site-specific needs assessment was informed by code facility plans, the
Hibiscus and Bays Play Provision Assessment (2018), Sports Field Capacity
Development programme, Auckland Indoor Sports Strategy (in draft), Auckland
Council Open Space Provision Policy 2016 and Hibiscus and Bays Local Board Plan
2017.
19. Having
considered the need for indoor recreation, outdoor recreation and community
facilities in the immediate Silverdale-Millwater area, the
recommendations from the Visitor Solutions site-specific needs assessment in
Attachment A are:
· the
council and local board safeguard the development potential of the site as much
as possible until the council has completed its detailed open space and
community facilities assessments for the Silverdale area.
· the
council undertake the required detailed assessment for open space and community
facilities within the Silverdale area as a matter of priority.
· the
Hibiscus and Bays Local Board provide direction as to their preferred option
identified within this report (with additional guidance from detailed
assessments).
· undertake
a detailed final development option and master planning exercise.
· undertake
a feasibility analysis to determine the viability of any planned community
assets.
Open space assessment
20. A detailed
open space assessment (Attachment B) has been prepared for Silverdale War
Memorial Park that shows that the park needs to serve an increasingly important
suburb (as well as a sports) park function for the Silverdale and Millwater
communities.
21. Suburb parks
are larger parks which provide for a variety of informal outdoor recreation and
social experiences for the whole suburb.
22. There are no
other suburb sized parks in the catchment of Silverdale War Memorial Park other
than Metro Park. It is unlikely any more land of a sufficient size for a suburb
park would be purchased in the Silverdale/Millwater area.
23. The community
have asked for more spaces to gather and a broader range of play experiences
for children and youth. This requires good quality, flexible open space of a
sufficient size to cater for a wide range of activities.
24. Investment in
the park is therefore recommended to strengthen the role of the park and to
meet the informal outdoor recreation and social needs of existing and future
communities. The Hibiscus Coast Community Research (2015) and the Strategic
Parks Service Assessment (2018) have recommended the following investment:
· kick
about spaces
· upgrading
the playground to a neighbourhood playground
· installing
a 3x3 basketball court
· installing
skate or BMX provision
· installing
picnic and BBQ areas
· developing
a walking and cycling circuit in the park connected to a future path to
Silverdale town centre
· access
to the Weiti River and the possibility of a pedestrian connection to the new
residential area to the north of the park.
25. The site, as
the only significant area of undeveloped flat land within the park, offers the
best opportunity for these informal outdoor recreation opportunities to be
provided.
26. Future
investment would be guided by a concept plan. The priority, timing and funding
for the development of the concept plan is to be considered by the local board
as part of their future work programme.
27. This service
use also supports the community priority to fund indoor recreation spaces by
allowing the asset renewal funding from the former bowling club building to be
made available in alternate locations to meet the indoor recreation needs for
multiple groups in the Hibiscus and Bays local board area.
28. Staff
therefore recommend that outdoor informal recreation is the appropriate future
service use for the site.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
29. The report
has been prepared with advice from Community and Social Policy; Parks, Sport
and Recreation; and Community Facilities departments.
30. Making the
asset renewals budget from the former bowling club building available for an
indoor recreation facility would facilitate the opportunity to provide indoor
recreation needs in the Hibiscus and Bays Local Board area.
31. Advice from
the Parks, Sport and Recreation department is that the local board’s
commitment to funding an indoor recreation facility will signal how important
this facility is and will more likely attract other funders to enable
development of any facility including partnering with other funders at Metro
Park.
32. The options
analysis (outlined in paragraph 46) will identify what the nature of the
investment for an indoor recreation provision would be for this area.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
Local impacts
33. The Hibiscus
Coast community research (2015) and the research for the Hibiscus and Bays Open
Space Network Plan (in draft) looked at local residents’ aspirations,
values and attitudes to open space. These two pieces of research identified
that the local people value the green open spaces in their neighbourhood and
want to provide for places for children and families to gather and play.
34. The community
research participants prioritised the construction of an indoor recreation
facility at Metro Park.
35. The Sport New
Zealand Insights tool compiles research on people’s sport and leisure
activities and is consistent with the qualitative research about what people
value and want from parks.
36. The Hibiscus
and Bays Area Plan and the Silverdale Centre Plan 2015 do not specifically
reference the role of Silverdale War Memorial Park. Both plans support
improving public spaces and recognise the part Silverdale War Memorial Park
plays in connecting Silverdale town centre to the bus interchange.
Local board views
37. The Visitor
Solutions site-specific needs assessment was presented to the local board at a
workshop on 7 February 2019.
38. The local
board provided informal feedback expressing a preference for a community
facility to replace the former bowling club building.
39. Staff were
requested to investigate accommodation options for air cadets and gym sports as
these groups have approached the local board to request space on Silverdale War
Memorial Park.
Current requests for indoor recreation
40. The New
Zealand Cadet Forces, Rodney District Squadron (air cadets) used the former
bowling club building before its closure. Local board members advised that
tenure of the facility the air cadets are currently using is uncertain.
41. The New
Zealand Cadet Forces have approached the council with a request to construct a
1500m² building on Silverdale War Memorial Park. They have indicated the
building could be used by other community clubs.
42. The Auckland
Sport and Recreation Action Plan provides direction on future facilities.
43. The plan
supports creating facility partnerships to make the most of local facilities
and resources. This approach prioritises investment in partnerships which
provide multi-use, multi-sport or maximised use of recreation and sport
facilities.
44. The
Stakeholder and Land Advisory team have a wait list for community groups
seeking to lease or access space on parks or in community buildings. The air
cadets and Hibiscus Coast Softball are the only two groups on the waiting list
for indoor recreation space in the Silverdale area, other than those groups who
have signalled their interest in Metro Park.
45. On this
basis, the planned Metro Park indoor recreation facility could provide for the
current and anticipated future demand for indoor recreation space. The former
bowling club building which was previously used for indoor recreation does not
require replacement.
46. The Sport and
Recreation team recommend that an options analysis to deliver indoor recreation
provision in the Hibiscus and Bays Local Board area be undertaken in the
2019/2020 local board work programme. No additional budget will be required for
this work.
Current requests for community facilities space
47. In addition
to air cadets and Hibiscus Coast Softball, the Stakeholder and Land Advisory
team’s wait list has two groups who require community facilities space in
the Silverdale-Millwater area: Orewa SeniorNet and SeniorNet Hibiscus Coast
Incorportaed.
48. The Community
Facility Network Plan guides the Council’s investment in the provision of
community facilities. The key drivers are to:
· ensure
existing facilities are fit for purpose
· address
gaps or duplication in provision and needs for community facilities
· meet
future demand arising from population growth and changing user expectations.
49. A needs
assessment for community facilities in the Silverdale-Millwater area is
identified as a priority action within the revised Community Facilities Network
Plan Action Plan (2019) and will be programmed against other priority actions
and resource capacity.
50. A community
facilities needs assessment provides a detailed analysis for a geographic area
and provides direction for the development of new facilities, major upgrades to
existing facilities and optimisation of facilities no longer meeting community
needs.
51. Community and
Social Policy staff have advised that an assessment is unlikely to recommend
Silverdale War Memorial Park as a site for a community facility as the land
primarily serves an open space function and it would not meet the location
criteria as the site is not located in the Silverdale town centre.
Tauākī whakaaweawe
Māori
Māori impact statement
52. The top five
activities Māori residents of the Hibiscus and Bays local board area
participate in as identified in the Sport New Zealand Insights Tool are:
· walking
for sport or leisure
· jogging/running
· swimming
· playing
games
· individual
workout.
53. Mana whenua
were engaged in the development of the draft Hibiscus and Bays Local Parks
Management Plan, including Silverdale War Memorial Park. Mana whenua provided
feedback that supported the provision and safeguarding of open space.
54. Further
consultation may be undertaken with mana whenua contingent on the local
board’s decision on a preferred service use for the site.
Ngā ritenga
ā-pūtea
Financial implications
55. Asset
renewals budget has been made available to replace the derelict former bowling
club building. The building was previously used for indoor recreation. This
report recommends that the building is not replaced and the budget assigned for
the replacement of the building is made available to support the development of
an indoor recreation facility elsewhere in the Hibiscus and Bays Local Board
area.
56. The costs of
the building demolition and remediation of the site are covered by existing
budgets.
57. Community
Facilities staff have confirmed that the funding generated for the renewal of
the clubroom building will not be lost if the building is demolished, but
rather utilised for an asset and location that is fit for purpose for community
use.
58. Staff also
note that the funding can either be utilised for a similar facility at the same
site, or at another park location in the vicinity of Silverdale War Memorial
Park.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
59. The local
board may not have immediate funding available to develop the space for outdoor
informal recreation and will continue to receive requests from groups to use
the space for community buildings. Resolving the service use as outdoor
informal recreation will clearly signal the board’s intention for the
future use of the space.
60. Recent
investment in community facilities in the local area includes the refurbishment
of Stoney Homestead and Stillwater Hall and the new Te Herenga Waka O Orewa
Marae.
61. The New
Zealand Cadet Forces have approached the council with a request to construct a
1500m² building on Silverdale War Memorial Park. They may have an
expectation that the former bowling club building will be replaced and they
will be considered as a tenant for the building. Staff can provide advice to
the local board on options for the air cadets’ accommodation needs if
required.
Ngā koringa ā-muri
Next steps
62. If the local
board agree to the recommended service use of informal outdoor recreation,and
making the asset renewals budget available to invest in indoor recreation in
the Hibiscus and Bays Local Board area staff will:
· undertake
an options analysis report on delivering indoor recreation in the Hibiscus and
Bays local board area as part of the 2019/2020 local board work programme,
building on the work already undertaken by the site-specific needs assessment
· work
with the local board to identify the priority for preparing a concept plan for
the development of the site for informal outdoor recreation as part of the
future local board work programme
· following
the demolition of the building the site will be grassed and available as an
informal recreation space for the community, pending any future development
identified by the concept plan.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Visitor Solutions site-specific needs assessment
|
31
|
|
b⇩
|
Open Space Assessment
|
83
|
Ngā kaihaina
Signatories
|
Authors
|
Shyrel Burt - Service and Asset Planning Specialist
Matthew Ward - Service & Asset Planning Team
Leader
|
|
Authorisers
|
Lisa Tocker - Head of Service Strategy and Integration
Jonathan Hope – Relationship Manager
|
|
Hibiscus and
Bays Local Board
15 May 2019
|
|
|
Hibiscus and Bays
Local Board
15 May 2019
|
|
|
Hibiscus and Bays
Local Board
15 May 2019
|
|
Hibiscus and Bays Greenways –
priority routes for implementation
File No.: CP2019/07550
Te take mō te
pūrongo
Purpose of the report
1. To
rescind a previous resolution approving the detailed design, consenting and
construction of a perimeter walkway around a section of Centennial Park and to
seek approval to proceed with subsection six of Centennial Park Path and
alternative greenway routes within Alice Eaves Scenic Reserve, and the coastal
walkway from Sharon Road to Manly Esplanade (Lotus Walk).
Whakarāpopototanga matua
Executive summary
2. The
Hibiscus and Bays Local Board approved to progress with the design, consenting
and construction of a perimeter walkway around part of Centennial Park,
adjacent to the golf course, in October 2018.
3. The
Centennial Park Bush Society approached local board members in February 2019, to request the local board abandon plans for several sections of the
proposed walkway. The groups view is that the areas function well without the
need for new expenditure.
4. The local board indicated support for reducing the scope of the
Centennial Park walkway project at a workshop in April 2019, and reallocating
funding towards alternative greenway routes within the local board area.
5. Alternative walkway routes at Alice Eaves Scenic Reserve (Orewa) and
from Sharon Road to Manly Esplanade (Lotus Walk, Browns Bay) are
recommended.
6. This
report seeks approval to revoke a previous resolution and progress with the
design, consenting and construction of alternative walkway routes. Centennial
Park subsections one, two, three and four will no longer be developed at this
time.
7. The
construction of Centennial Park subsection six will be a priority for funding.
|
Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays
Local Board:
a) agree,
pursuant to standing order 1.10.1, to revoke subsections b) and d) of
resolution HB/2018/166, adopted at the ordinary meeting held on 17 October
2018, which reads as follows:
That the Hibiscus and Bays Local
Board:
b) approve
staff proceeding with the detailed design and consenting for
Section G – Centennial Park Path, subsections one, two,
three, four and six and construction for Section G – Centennial Park Path,
subsections two, three, four and six at a total estimated cost of $500,000
using $220,000 from the Local Board Transport Capital Fund and $280,000 Local
Discretionary Initiative Capex for subsections three, four and six
Note that subsection five does not require any further
work and subsection one to be constructed when funding becomes available
d) request
that Auckland Transport investigate available subsidy for Centennial Park
Path, subsection one.
and replace it with
b) approve
the allocation of $75,000 from the Locally Driven Initiatives capital budget
Implement actions from the Hibiscus and Bays Greenways Plan in the 2018/2019
financial year, for the detailed design, consenting and construction of
Centennial Park Path subsection six.
c) approve
the allocation of $280,000 from the Locally Driven Initiatives capital budget
Implement actions from the Hibiscus and Bays Greenways Plan in the 2018/2019,
2019/2020 and 2020/2021 financial years towards the renewal of the walkway
from Sharon Road to Manly Esplanade (Lotus Walk).
d) approve
the allocation of $275,000 from the Locally Driven Initiatives capital budget
Implement actions from the Hibiscus and Bays Greenways Plan in the 2018/2019,
2019/2020, 2020/2021 and 2021/2022 financial years towards the design and
consent of greenway routes within Alice Eaves Scenic Reserve.
|
Horopaki
Context
Background
8. The
Hibiscus and Bays Greenways Plan was published in 2016 after significant
consultation with the wider community, and in 2017 the local board prioritised
seven specific greenway routes identified within the Greenways Plan for further
investigation.
9. Seven
feasibility reports were completed in 2018 for these routes. Consultation with
Auckland Transport (AT) and key landowners was included, and the commissioning
of engineers (specialist track experts) for design advice. Consultation with
adjacent property owners and community volunteer groups was not within the
scope of work.
10. In
October 2018 staff made a recommendation to the local board to prioritise the
Centennial Park greenway. This was based on the route being identified as
meeting the objectives of the greenways network, benefiting the public, and the
ease of delivery and cost.
11. The
local board resolved (Resolution HB/2018/166) to approve
staff proceeding with the detailed design and consenting of the entire route,
and the construction of four of the six subsections, being subsections two,
three, four and six.
12. In
addition, the local board resolved to approve $40,000 (Local Discretionary
Initiative Capex) for the design and construction of a walkway link between
Mistletoe Place and the Taiaotea Creek Pathway. The Taiaotea Creek Pathway is
currently being constructed by Healthy Waters.
13. Work
on the Centennial Park greenway project began in December 2018, and two of the
key stakeholders were contacted; the Pupuke Golf Club and the Centennial Park
Bush Society. Copies of the feasibility study and proposed route were shared
with both groups.
14. The
Centennial Park Bush Society contacted staff and governors in late February
2019 and requested that the local board abandon plans for several sections of
the proposed walkway as in their opinion the areas function well without the
need for new expenditure.
15. Staff
sought direction from governors at a local board workshop in April 2019.
Governors indicated a preference for the scope of work to be reduced and the
funding reallocated to other greenways routes within the local board area.
Links to the local board plan
16. The project
aligns with the following Hibiscus and Bays Local Board Plan 2017 outcomes and
objectives –
|
Outcome
|
Objective
|
|
Our community enjoys access to
quality parks, reserves and facilities for leisure, sport and recreation
|
Protect, maintain and improve
access and amenity for activities on our coastlines, parks and reserves
|
|
Our people are involved and
have a strong sense of pride in the look and feel of their local areas
|
Communities in our area are
empowered to plan for their future
|
|
A protected and enhanced
environment
|
Continue to work with the
community, volunteer groups, schools, iwi and businesses to protect and
enhance the environment.
|
Tātaritanga me ngā
tohutohu
Analysis and advice
Centennial Park greenway
17. The
Centennial Park greenway was originally approved as a perimeter path providing
a safe recreational and commuter route around part of the Pupuke Golf Club. The
path was divided into six distinct subsections; four were approved to progress
to design and construction (subsections two, three, four and six) and one to
design and consenting only (subsection one). A further existing section
(subsection five) was identified as not requiring any future work.
18. The
local board indicated at a workshop in April 2019, that as a result of
community feedback they no longer supported the original proposal. The design,
consenting and construction of one section, subsection six, was identified as
important for safety reasons and progressing this stage is a priority. The red
circle below in Figure 1 identifies the route that is still to go ahead.
Figure 1: Route diagram overview – Centennial Park
Mistletoe Place pathway
19. The
design and construction of an upgraded pathway linking Mistletoe Place and the
Taiaotea Creek Pathway subsection one is still supported by the local board.
This route is shown below in Figure 2.
Figure
2: Route diagram overview – Mistletoe Place
Alternative greenway priority routes
20. There
is now an opportunity to prioritise alternative routes identified within the
feasibility study reports to progress and allocate funding to. The recommended
routes are:
|
Feasibility Study
|
Route section
|
Location
|
Description
|
Design / Construction
|
|
Section D -
Browns Bay to Sharon Road
|
1
|
Sharon Road
to Manly Esplanade (Lotus Walk).
As per Figure
3 below
|
Renew the
existing track (following slip remediation works)
|
Design and
construction
|
|
Section A
– Alice Eaves Scenic Reserve to West Hoe Heights
|
3
4
|
Hillcrest
Road to Nukumea Stream
As per Figure
4 below
Pacific
Heights to Hibiscus Coast Highway (along the edge of the Nukumea Stream)
As per Figure
4 below
|
Formalise an
existing informal track with a 490 metre long aggregate walkway and steps.
Develop a new
1390 metre long concrete path and boardwalk walkway/cycleway along the edge
of the stream.
|
Design
Design
|
|
Section B
– Alice Eaves Scenic Reserve to Hatfields
|
1
|
Alice Eaves
Scenic Reserve from Old North Road through to Hillcrest Road
As per Figure
5 below
|
Upgrade an
existing track and boardwalk.
|
Design
|
21. The
routes outlined above are all identified within the feasibility study documents
that were completed in 2018.
22. Consideration
was given to upgrading the Crows Nest Rise Walk cliff top coastal walkway,
Mairangi Bay, that is currently closed due to slips. Funding to rectify the
slip damage has already been secured through alternative budgets and the work
is planned for 2019. Further work on the track is not supported by staff at
this point in time. Consequently, renewal of the coastal walkway between Sharon
Road to Manly Esplanade (Lotus Walk) is recommended as an alternative project.
Kauri dieback
23. Local
parks and reserves within the Hibiscus and Bays Local Board area have recently
been analysed for kauri dieback and Alice Eaves Scenic Reserve has been
classified as Category A. The park has been identified as of high recreational
value and contains a high value kauri ecosystem. There is a possibility that
kauri are infected within the reserve.
24. Detailed
investigations are currently planned to determine appropriate mitigation
measures (such as track upgrades, track re-alignment and track re-routing) to
prevent the park becoming a source of infection. A detailed kauri dieback
mitigation programme will be presented to the local board for approval at a
mid-2019 business meeting.
25. There
is an opportunity to combine aspects of the potential track mitigation work
within Alice Eaves Scenic Reserve including any funding, with the greenway
projects proposed. This has yet to be confirmed.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
26. Staff
leading the slip remediation works at the Crows Nest Rise Walk and Lotus Walk
have been consulted with, and are supportive of the proposal.
27. Consultation with Auckland Transport was undertaken in the
preparation of the feasibility study reports. Further consultation and
collaboration with Auckland Transport will occur if required, when the specific
routes have been confirmed.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
28. The views of
the Centennial Park Bush Society and the Pupuke Golf Club were taken into
consideration by governors when considering the proposal at a workshop in April
2019.
29. Local board
governors indicated support at the workshop for revising the scope of the
Centennial Park greenway and for the reallocation of funding to alternative
greenway routes within the local board area. Greenway routes within Alice Eaves
Scenic Reserve and the Crows Nest coastal walkway were discussed as possible
options to progress.
30. The proposed works within Centennial Park (subsection six) are
anticipated to improve safety for the local community and provide an improved
level of service.
31. The upgrading of existing greenway routes in and around Alice Eaves
Scenic Reserve and the development of new connections will provide increased
opportunities for the community for recreation and commuter purposes. The
proposed works will also help to mitigate the spread of kauri dieback and
preserve the ecosystem.
32. Renewal of
the Lotus Walk coastal walkway will benefit walkway users through the provision
of a safer greenway route, constructed to the current design standards and
levels of service.
Tauākī whakaaweawe
Māori
Māori impact statement
33. Engagement with mana whenua on the Hibiscus and Bays Greenways Local
Paths Plan (2016) was undertaken as part of the consultation process.
34. Further engagement with iwi will be initiated as part of the design
phase, when the specific routes to progress with have been agreed.
Ngā ritenga
ā-pūtea
Financial implications
35. High
level indicative cost estimates for the design and construction of each route
were included in the feasibility study reports. Several of the routes require
significant funding to progress through to construction.
36. The
current funding in the draft work programme for future years will enable design
and construction of three routes (Centennial Park, Mistletoe Place and the
Lotus Walk) and design only for a further three routes within the Alice Eaves
Scenic Reserve area. This is summarised in the following table:
Proposed routes and funding allocation
|
Feasibility study
|
Route section
|
Location
|
Description
|
Design / construction
|
Estimated cost
|
Funding 2018/19
|
Funding* 2019/20
|
Funding* 2020/21
|
Funding* 2021/22
|
|
Section G - Centennial
|
6
|
Perimeter of golf course adjacent to the 10th
green and 11th tee
|
Upgrade and formalise the existing track, including
incorporating pedestrian safety solutions (eg. fencing)
|
Design and construction
|
$75,000
|
$75,000
|
|
|
|
|
Section E – Taiaotea Creek Path
|
1
|
Mistletoe Place walkway
|
Upgrade a section of existing pathway linking
Mistletoe Place to the Taiatoa Creek walkway
|
Design and construction
|
$40,000
|
$40,000
|
|
|
|
|
Section D - Browns Bay to Sharon Road
|
1
|
Sharon Road to Manly Esplanade (Lotus Walk)
|
Renew the existing track (following slip remediation
works)
|
Design and construction
|
$280,000
|
$50,000
|
$85,000
|
$145,000
|
|
|
Section A – Alice Eaves Scenic Reserve to West
Hoe Heights
|
3
4
|
Hillcrest Road to Nukumea Stream
Pacific Heights to Hibiscus Coast Highway (along the
edge of the Nukumea Stream)
|
Formalise an existing informal track with a 490 metre
long aggregate walkway and steps
Develop a new 1390 metre long concrete path and
boardwalk walkway / cycleway along the edge of the stream
|
Design
Design
|
$35,000
$280,000**
|
$10,000
|
$25,000
$20,000
|
$30,000
|
$155,000
|
|
Section B – Alice Eaves Scenic Reserve to
Hatfields
|
1
|
Alice Eaves Scenic Reserve from Old North Road
through to Hillcrest Road
|
Upgrade an existing track and boardwalk
|
Design
|
$35,000
|
$10,000
|
$25,000
|
|
|
|
Total funding
|
|
|
|
|
|
$185,000
|
$155,000
|
$175,000
|
$155,000
|
* Funding is
based on the draft forward work programme
** Additional
funding would be required in future years to complete the design phase
37. Funding
will be required in future years (beyond financial year 2021/2022) to progress
the Alice Eaves Scenic Reserve greenways through to construction.
38. The
budget previously allocated to the Centennial Park Path subsection one of $220,000
from the Local Board Transport Capital Fund will be available for reallocation.
Subsection one is a proposed walkway/cycleway from the intersection of East
Coast Road and Forrest Hill Road to Kowhai Road. This section of the greenway
will not be progressed at this point in time.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
39. Kauri dieback
may exist within Alice Eaves Scenic Reserve and may be a risk to the delivery
of the project. Tracks may need to be closed, and access associated with site
investigation works for the design and consenting of future tracks may be
restricted or not possible. This may however present opportunities to work with
the kauri dieback and biosecurity teams to design and re-route walkways within the
reserve.
40. Funding in
the current draft work programme will not be sufficient to progress with
construction of any walkways within Alice Eaves Scenic Reserve. It is proposed
to progress with design and consenting only. Construction costs have been estimated
in 2018 as $2,320,000 and additional funding will be required. There is a risk
that staging the construction over multiple years may result
in an escalation in construction costs.
41. Engagement with the community will be undertaken as part of the design
and consenting phase. There is a risk that individuals within the community may
not be in support. This may delay the projects and result in additional costs
through the resource consent and engagement stages.
42. Resource
consent is required for the routes and the preparation and processing of
consents may have an impact on the time frame for construction.
43. Sections of
the proposed Section A – Alice Eaves Scenic Reserve to
West Hoe Heights, route section four (Pacific Heights to Hibiscus Coast Highway,
along the edge of the Nukumea Stream) are shown over private property.
Landowner agreements would need to be obtained for these sections and are a
risk to the delivery of the project.
Ngā koringa ā-muri
Next steps
44. Detailed
design and resource consent applications will be progressed in mid-2019 for the
Centennial Park subsection six walkway, and the Mistletoe Place walkway.
Construction is planned for spring/summer 2019/2020.
45. The
Sharon Road to Manly Esplanade (Lotus Walk) renewal
project will be designed and consented in financial years 2018/2019 and
2019/2020, with construction planned for financial year 2020/2021.
46. Design and consenting for the Alice Eaves Scenic Reserve walkways
will be progressed over financial years 2018/2019 through to 2021/2022.
47. Collaboration
with iwi on aspects of the design for each of the
walkways and any interpretive markers or signage, will be undertaken as the
project progresses.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Angela Levet – Senior Growth Development
Specialist
|
|
Authorisers
|
Rod Sheridan - General Manager Community Facilities
Jonathan Pope – Acting Relationship Manager
|
|
Hibiscus and
Bays Local Board
15 May 2019
|
|
Auckland Transport Update to Hibiscus
and Bays Local Board May 2019
File No.: CP2019/06752
Te take mō te
pūrongo
Purpose of the report
1. To provide an update to Hibiscus and Bays Local Board members on
transport related matters in their area, including the Local Board Transport
Capital Fund.
Whakarāpopototanga matua
Executive summary
2. This report summarises the local board’s transport capital
fund, issues raised by elected members and local board staff, consultation
activity and Traffic Control Committee decisions made affecting the Hibiscus
and Bays area since the last update report. In addition, it provides
information on Auckland Transport’s recent speed bylaw consultation, its
new public transport network, parking changes around North Shore Hospital, and
abandoned vehicles.
|
Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays
Local Board:
a) receive
the Auckland Transport Update to Hibiscus and Bays Local Board May 2019
report.
|
Horopaki
Context
3. This report updates the local board on Auckland Transport (AT)
projects and operations in the Hibiscus and Bays Local Board area. It
summarises consultations and Traffic Control Committee decisions, and includes
information on the status of the Local Board Transport Capital Fund (LBTCF).
4. AT
is responsible for all of Auckland’s transport services, excluding state
highways. We report on a monthly basis to local boards, as set out in our Local
Board Engagement Plan. This monthly reporting commitment acknowledges the
important engagement role local boards play in the governance of Auckland on
behalf of their local communities.
5. The
LBTCF is a capital budget provided to all local boards by Auckland Council and
delivered by AT. Local boards can use this fund to deliver transport
infrastructure projects that they believe are important to their communities
but are not part of AT’s work programme. Projects must also:
· be safe
· not impede network efficiency
· be in the road corridor (although projects in parks can be
considered if there is a transport outcome).
Tātaritanga me ngā
tohutohu
Analysis and advice
Local Board Transport Capital Fund
6. The
Hibiscus and Bays Local Board’s share of the LBTCF allocated with effect
from 1 July 2018, as per the local board funding policy, is $1,237,015 per
annum.
7. The
total remaining in the current electoral term for the Hibiscus Local Board is
$1,131,459.
8. The
table below reflects the status of projects to which LBTCF has already been
committed during this political term:
|
Status update on current of Local Board Transport Capital
Fund projects
|
|
Project
|
Description
|
Current status
|
Changes since
last update
|
Funds allocated
in current political term
|
|
091 –
Mairangi Bay Art Walk
|
Construction of
footpath amenities on Hastings Road, Mairangi Bay from the retail centre to
Mairangi Bay Reserve
|
Completed
|
No
|
$17,508
|
|
411 –
Torbay Revitalisation
|
Upgrade of
Torbay town centre
|
Completed
|
No
|
$602,537
|
|
558 - Orewa
Pedestrian Crossings
|
Facilities to
improve pedestrian safety at the intersections of Moana and Moenui Avenues
with the Hibiscus Coast Highway
|
Completed
|
No
|
$127,510
|
|
578 - Orewa
Boulevard Stage 3
|
Extension of
existing Boulevard concept from Riverside Road to Empire Road
|
A second
workshop to be held on 9 May 2019.
|
No
|
$1,330,000
|
|
579 - Torbay
Parking Stage 2
|
Construction of
5 car park spaces on the Auckland Council reserve at 1022 Beach Road, Torbay
|
Completed
|
Yes
|
$69,024
|
|
580 –
Town Centre Slow Zones
|
Traffic Calming
in the town centres of Mairangi Bay and Torbay
|
Discussed at a
workshop on 14 March.
|
Yes
|
$689,731
|
|
644 -
Centennial Park Path
|
Auckland
Council led Greenways project
in Centennial
Park, Campbells Bay
|
Detailed design
and
construction
|
Yes
|
$220,000
|
|
581 –
Seat Upgrades, Orewa
|
Supply and
installation of 14 arm rests on seven seats located in the area between 292
and 350 Hibiscus Coast Highway, Orewa
|
Completed
|
Yes
|
$5,306
|
9. A
speed reduction on Hibiscus Coast Highway and those roads intersecting within
the Boulevard area associated with Project 578 - Orewa Boulevard Stage 3 was
included in AT’s Speed Limit Bylaw Review which was subject to public
consultation until 31 March 2019. Further discussions on the design options and
costings for the project took place on 9 May 2019 following completion of the
detailed designs. Further updates will be provided as the project progresses.
10. Speed
reductions in the Mairangi Bay and Torbay town centres associated with Project
580 – Town Centre Slow Zones, was included in AT’s Speed Limit
Bylaw Review which was subject to public consultation until 31 March 2019. A
discussion on the design options to limit speeds within the town centres took
place at a workshop on 14 March 2019. Further updates will be provided as the
project progresses.
11. Project 644 - Centennial Park Path, Campbells Bay, is being led by
Auckland Council’s Community Facilities team, which discussed the scope
of the project at a workshop on 4 April 2019. The local board resolved to
allocate $220,000 from its LBTCF to the detailed design and construction of
this project (HB/2018/166).
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
12. The impact of information (or decisions) in this report is/are
confined to AT and do/does not impact on other parts of the council group.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
Auckland Transport consultations
13. Over
the last reporting period, AT has invited the local board to provide its
feedback on the following proposals:
|
Location
|
Proposal
|
Details and Local Board Feedback
|
|
Fitzwilliam
Drive, Torbay
|
Proposed bus
stop outside 4 Fitzwilliam Drive, Torbay.
|
Members
had been consulted previously on a proposed bus stop for Fitzwilliam Drive.
Documentation, which included an updated plan for the bus stop and pedestrian
refuge, together with background to the changes required, was forwarded to
East Coast Bays subdivision members on 22 February 2019. No objections were
received from the local board.
|
|
Laurence
Street, Manly
|
Proposed road
marking upgrade on Laurence Street, Manly.
|
Documentation
explaining a proposal to upgrade the road markings on Laurence Street, Manly,
where road markings do not currently meet AT’s standards, was sent to
Hibiscus Coast subdivision members on 22 February 2019. No objections were
received from the local board.
|
|
50
Silverdale Street, Silverdale
|
Proposal to
relocate a bus shelter outside 50 Silverdale Street, Silverdale.
|
Documentation illustrating a proposal to relocate the bus shelter
located outside the school at 50 Silverdale Street, Silverdale, was sent to
Hibiscus Coast subdivision members on 27 February 2019. No objections were
received from the local board.
|
|
Manly
Esplanade and Bayview Road, Browns Bay
|
Traffic and
parking control resolution required by The Sands Retirement Village, Browns
Bay.
|
Documentation
describing signs and road markings associated with two new raised zebra
crossings at the Sands Retirement Village development, on Bayview Road and
Manly Esplanade, Browns Bay was forwarded to members on 6 March 2019. Members
were subsequently advised on 14 March 2019 that AT’s Road Safety Team
had asked that increased visibility be provided for the northern raised zebra
crossing on Manly Esplanade, requiring the removal of three on-street car
parking spaces, and that AT’s Parking Design Team had requested that
P120 parking Monday to Sunday, 8am to 6pm, be installed on the three remaining
parking spaces on Manly Esplanade. No objections were received from the local
board.
|
Traffic Control Committee decisions
14. AT's
resolution and approval process ensures the most appropriate controls and
restrictions are put in place and can be legally enforced. Decisions made by
AT’s Traffic Control Committee in relation to regulatory processes
relevant to the Hibiscus and Bays Local Board during March 2019 are shown
below.
Decision
|
Report Type
|
Nature of
Restriction
|
Decision
|
|
Arran Road,
Browns Bay
|
Permanent
Traffic and Parking Changes
|
No Stopping At
All Times
|
Carried
|
|
Bay Street,
Rushden Terrace, Red Beach
|
Permanent
Traffic and Parking Changes Combined
|
No Stopping At
All Times, Bus Stop, Lane Arrow Markings, Give-Way Control, Flush Median
|
Carried
|
|
Donald
Street, D'Oyly Drive, Brookvale Park, Stanmore Bay
|
Permanent
Traffic and Parking Changes Combined
|
No Stopping At
All Times, Flush Median, Edge Lines, Traffic Island, Give-Way Control
|
Carried
|
|
Laurence
Street, Cross Street, Ladies Mile, Whangaparaoa
|
Permanent
Traffic and Parking Changes Combined
|
No Stopping At
All Times, Bus Stop, Traffic Islands, Flush Median, Road Humps, Give-Way
Control, Stop Control
|
Carried
|
|
Ladies Mile,
Kawau Island Avenue, The Circle, Manly Park Avenue, Laurence Street,
Glengarry Avenue, Manly
|
Temporary
Traffic and Parking Changes (Event - Weet-Bix Kids Tryathlon)
|
Temporary
Traffic and Parking restrictions
|
Carried
|
|
Wainui Road,
Silverdale Street, Silverdale
|
Permanent
Traffic and Parking Changes Combined
|
No Stopping At
All Times, Lane Arrow Markings, Edge Lines, Traffic Islands, Roundabout
Controlled By Give-Way
|
Carried
|
Issues Raised by Elected Members
15. Most
issues raised by elected members and local board staff are resolved promptly by
AT’s Elected Member Relationship Manager. Those which require further
investigation are responded to by the relevant department of AT through its
customer response team. The following list summarises these issues to 29 April
2019:
|
|
Issue
|
Location
|
Status
|
|
1
|
Spur / Duck
Creek Roads, Stillwater
|
Request for
safety improvements on Spur / Duck Creek Roads, Stillwater.
|
Member
Parfitt asked on 9 November 2018 on behalf of the Stillwater Community
Association that the road into Stillwater from East Coast Road (Spur/Duck
Creek) be double yellow lined all the way, making it a no passing road. The
Association also asked for the selective placement of speed humps, the
installation of No Overtaking signage at strategic points along the
road, the installation of signage to warn motorists against cutting corners,
and a focused social media campaign to get this message across, with the
Association offering to assist with this campaign. On 11 December 2018
Member Parfitt was advised that an initial review of the suggestions raised
had been carried out and further detailed investigation programmed. Under
Investigation by Traffic Engineering with a response expected in June 2019.
|
|
2
|
Whangaparaoa
General
|
Investigation
of safe cycling and pedestrian routes from Red Beach to Whangaporaoa College.
|
On
30 January 2019 Member Fitzgerald asked that AT investigate safe ways for
pedestrians and cyclists to travel from the Red Beach area to Whangaparaoa
College, suggesting that this may be via Vipond and Brightside Roads in
Stanmore Bay to the College rather than the busy Whangaparaoa Road, and by
connecting some of the existing footpaths or pocket parks such as
D’Oyly Reserve. On 12 April 2019 Member Fitzgerald was directed to AT's
website for details of AT's current and future cycle investment programme and
advised that AT works with the NZ Transport Agency and Auckland Council
to develop its programme and deliver projects. The Whangaparaoa area has not
been identified as a priority area in the ‘Cycling investment programme
2018-2028’ so any cycling improvements in the area will probably be
undertaken in conjunction with other transport projects. The criteria for
identifying priority areas includes population and employment density,
concentration of schools and proximity to existing cycle infrastructure, etc.
Nevertheless, AT is always keen to hear suggestions so they can be considered
when transport projects are being planned and prioritised.
|
|
3
|
Hibiscus Coast
Busway Station and services, Silverdale
|
Request for
additional services and ground coordinator at the Hibiscus Coast Busway
station, Silverdale.
|
Crs
Watson and W Walker asked for comments on the suggestions of a resident that
additional services be added to Hibiscus Coast bus services to clear queues
at peak times, and that an AT ground coordinator be made available in the
morning at the Hibiscus Coast Busway Station to manage queues of people. On 9
April 2019 the councillors were advised that AT recognises that additional
morning peak services would be useful to minimise customer wait times, particularly
in the absence of adequate shelters. A major reschedule of timetables is due
in August 2019, and services on the Hibiscus Coast will be reviewed at that
time. In the meantime, additional temporary shelters until the new station is
open are under investigation. AT will continue to monitor capacity on
Hibiscus Coast bus services and overcrowding at bus stops, and will deploy
resource to mitigate risk when necessary. The ground coordinator at Albany
Station is provided by the bus operator to assist with boarding, ensure buses
depart on time and to help with revenue collection.
|
|
4
|
Hastings and
Beach Roads, Mairangi Bay
|
Request for 'No
Right Turn' sign at the corner of Hastings and Beach Roads, Mairangi Bay.
|
Member
Parfitt requested a 'No Right Turn' sign at the corner of Hastings and Beach
Roads, Mairangi Bay on 14 March 2019, so that motorists will turn left and
use the roundabout at Montrose Terrace to turn back onto Beach Road, rather
than causing congestion at the bottom of Hastings Road as they wait to turn
right onto Beach Road. On 30 March 2019 Member Parfitt was advised that an
initial review had been undertaken but that further investigation was needed.
The outcome of this investigation was expected by late-June 2019. Under
investigation by Traffic Engineering.
|
|
5
|
Danbury Drive,
Torbay
|
Request for the
installation of NSAAT restrictions in the cul de sac head of Danbury Drive,
Torbay.
|
The
Office of Erica Stanford MP requested the installation of NSAAT restrictions
in the cul de sac head of Danbury Drive, Torbay, noting that parents park in
a haphazard and dangerous way in the area before and after school, creating
safety issues. Under investigation by Traffic Engineering.
|
|
6
|
Albany Park and
Ride and environs
|
Congestion at
Albany Park and Ride and environs.
|
The
Office of Mark Mitchell MP forwarded complaints from a constituent on 31
March 2019 about parking congestion at the Albany Park and Ride. On 10 April
2019 the MP's Office was advised that an additional 135 parking spaces were
under construction at the Albany Busway Station and due to be available for
use in mid-May 2019. The new North Shore bus network introduced by AT at the
beginning of October 2018 was designed to provide better connected and more
frequent feeder bus services to access Albany bus station. Increased use of
feeder buses by commuters, for whom those services are a viable option, is
anticipated to provide improved park and ride access for commuters who do not
have alternatives to access the station.
|
T
housands have their say on speed bylaw
16. Public
consultation closed on AT’s Speed Bylaw on 30 March 2019, with the
receipt of over 11,700 submissions on a proposal to reduce speeds on some 700km
of high-risk roads around the region, 90 per cent of these are in rural areas.
17. Auckland
is facing a road safety crisis with a 78 per cent increase in deaths and a 68
per cent rise in serious injuries since 2014. Lowering speeds and working with
New Zealand Police to enforce those limits is a proven tool internationally to
be one of the easiest and most effective interventions available.
18. A
number of submissions were made by organisations representing large sections of
the community, such as District Health Boards, universities and school Boards
of Trustees, the Automobile Association, Victim Support and local boards. AT
also received many submissions from people wanting their local street or
neighbourhood to have speeds lowered.
19. Submissions
are currently being analysed and a full report will be available in June 2019.
If adopted, the speed limit changes will come into effect in August this year.
20. The
bylaw is one aspect of a 10-year $700 million road safety programme designed to
focus not only on speed but to also to bring Auckland’s roads up to Safe
System standards. The Government and Regional Land Transport Plan have
identified safety on our roads as apriority. In line with this, Auckland Road
Safety partners (AT, the Transport Agency, New Zealand Police, Accident
Compensation Commission) have identified a number of actions to improve
Auckland road safety outcomes in the short term, including:
· Improved Safe System road safety governance structures and knowledge
transfer.
· Speed management, technology and enforcement of safe driving
behaviours. This includes having all 12 red light cameras operating at the same
time. Over the next five years, the number of cameras in place will increase to
42.
· Safety engineering investments at high-risk intersections and road
corridors.
· Mass action safety improvements for vulnerable road users.
· Ensuring Safe System design improvements through Capital,
Maintenance and Renewals programmes.
· Support for increased Auckland Road Policing activities and further
investment in technology.
21. Speed
is not the only lever being used to bring down high rates of deaths and serious
injuries. Investments in making roads and roadsides safer, working even more on
our existing education and outreach programmes, and working closely with New
Zealand Police will also be part of the programme.
22. For further information on the Safer Speeds Programme go to: https://at.govt.nz/projects-roadworks/safe-speeds-programme/ and https://www.youtube.com/watch?v=m2DI722lvmo.
Services and passenger trips on Auckland’s new transport
network
23. A
complete re-working of Auckland’s public transport network has delivered
more services and strong growth in passenger numbers.
24. AT’s
New Network saw an 11 per cent increase in trips during February 2019, with
close to 98 million trips for the year, the highest number of passenger trips
since the 1950s.
25. The
number of people now using public transport has reached record levels not seen
since the days when trams travelled Auckland’s streets. While the
distance travelled by Auckland buses has increased 32 per cent each year,
running costs have been held to just seven per cent. Aucklanders are getting
both better services and value for money, finding public transport a reliable
and efficient way to get around Auckland.
26. In
2012 AT decided something had to be done to drive an increase in the numbers
using public transport; although there were about 70 million trips a year, the
rate of growth was barely matching the population rise. Something radical was
required so AT discarded the existing route map in favour of the New Network.
27. Simplicity is the key to the New Network. On 30 main bus routes, AT
introduced a minimum 15 minute frequency, 7am to 7pm,
seven days a week. The new services arrived at the same
time as electric trains, newer buses, double decker buses, new stations and
integrated ticketing which means passengers now pay for their entire journey
rather than each part of it.
28. Auckland
now has a public transport system which is working for more people. There has
been an increase of 163 per cent in the number of people that live within 500
metres of a rapid or frequent service and patronage is up in all parts of the
city.
29. The
last region to be implemented will be Waiheke in October 2019 where AT is also
working to complete additional infrastructure, improve capacity on some
services and provide even more frequent routes.
30. It
is acknowledged that there are still issues to work through, including the
national shortage of bus drivers. AT is also investigating first-and-final leg
solutions to access the New Network without residents needing to use their
cars. An On-Demand Rideshare roadmap to expand AT Local services to complement
or replace local scheduled feeder bus services is being developed and other
options to allow people to access public transport are bike, e-bike, e-scooter
and ride-share, services that are likely to be delivered by the private sector.
31. A
few fast facts include:
· Service levels increased 32 per cent, creating more than 300 jobs
· Fleet size increased 15 per cent, capacity was up 20 per cent at
peak times
· Buses now travel 59.1 million kilometres every year
· New Network South implemented 30 October 2016 – trips up 24
per cent (September 2017) up 8 per cent (September 2018.
· New Network West implemented 11 June 2017 – trips up 16 per
cent (May 2018)
· New Network East implemented 10 December 2017 – trips up 22
per cent (October 2018)
· New Network Central implemented 8 July 2018 – trips up 10 per
cent (October 2018)
· New Network North implemented 30 September 2018 – trips up 22
per cent (October 2018).
Parking changes around North Shore Hospital
32. To
make it easier to find a car park around North Shore Hospital, AT has
introduced a mix of paid, P120 and unrestricted spaces.
33. The
changes took effect on Thursday, 4 April 2019 and include:
· Paid parking at $1 per hour on Shea Terrace, Mary Poynton Crescent
and part of Northcote Road from 8am to 6pm, Monday to Friday. No time
restrictions.
· P120 parking on sections of Brook Street, Thornton Road, Kowhai
Street, Lake View Road, Lake Pupuke Drive, Rangitira Avenue and Ngaio Street,
from 8am to 6pm, Monday to Friday. Large sections of each street remain
unrestricted.
34. There
is extremely high demand for on-street parking around the hospital and a recent
survey by AT identified that at times the parking spaces on the streets near
the hospital were close to 100 per cent full all the time. As a result, those
who needed to visit the hospital and surrounding area simply could not find a
park and were having to park inside the hospital grounds at a much higher
hourly rate.
35. These
changes mean that people will be able to find an affordable parking space
nearby, with the P120 restrictions in residential streets also making it easier
for people to visit local residents.
36. In
addition, the new bus network means significantly better connections to North Shore Hospital and
nearby Smales Farm Station. From 78 buses each day, there are now 213 buses
each day stopping right outside the hospital. As a consequence, there has been
an increase of 180 percent in the use of the bus stops outside the hospital.
North Shore Hospital now has services from early morning to late evening, with
direct connections to Beach Haven, East Coast Bays, Glenfield, Milford,
Northcote, and Takapuna.
37. Consultation
on the changes was carried out in May 2018, with AT announcing in December 2018
that charging would be implemented by mid-2019.
38. More
information on parking around North Shore Hospital is available at: https://at.govt.nz/projects-roadworks/changes-to-on-street-parking-around-north-shore-hospital/
Abandoned Vehicles
39. Members
often comment that abandoned vehicles take too long to be removed after being
reported.
40. Under
Section 356 of the Local Government Act 1974 there are several steps AT staff
must follow before lawfully removing and disposing of a vehicle. As a result,
it may be several months before a vehicle is physically removed.
41. The
following steps must be taken by AT staff before removing an abandoned vehicle:
· Relevant infringement notices must be issued.
· Attempts to locate and notify the owner of the vehicle using
registration details, engine or chassis numbers.
· Removal of the vehicle for storage if necessary and where possible,
with the NZ Police first being formally notified.
· Should the owner not respond, AT will advertise its intention to
either sell the vehicle within ten days or dispose of it in other ways. If AT
staff assess the vehicle to be of no value, advertising may not be necessary.
· The vehicle is declared abandoned if an owner or interested party
(e.g. a finance company) does not come forward.
· Once deemed abandoned, the vehicle is legally deregistered and sold
to cover towing, storage or other costs. The vehicle can be disposed of by AT
or a new buyer.
· Abandoned vehicles claimed before a sale will be returned to the
registered owner once payment for costs incurred is made.
· If the vehicle sells, AT will deduct costs and the remaining
proceeds will be held for 12 months, during which previous owners may claim the
proceeds.
42. New
Zealand Transport Agencv staff must follow the same process for vehicles
abandoned on motorways or state highways.
Tauākī whakaaweawe
Māori
Māori impact statement
43. The proposed decision of receiving the report has no impacts or
opportunities for Māori. Any engagement with Māori, or consideration
of impacts and opportunities, will be carried out on an individual project
basis.
Ngā ritenga
ā-pūtea
Financial implications
44. There are no financial implications in receiving this report.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
45. There are no risks associated with receiving this report.
Ngā koringa ā-muri
Next steps
46. AT will provide a further report to the Hibiscus and Bays Local
Board at its next meeting.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Ellen Barrett – Elected Member Relationship
Manager – Auckland Transport
|
|
Authorisers
|
Jonathan Anyon – Elected Member Relationship
Team Manager – Auckland Transport
Jonathan Hope – Acting Relationship
Manager
|
|
Hibiscus and
Bays Local Board
15 May 2019
|
|
Hibiscus and Bays Local Board Community Grant Programme
2019/2020
File No.: CP2019/06444
Te take mō te
pūrongo
Purpose of the report
1. To
adopt the Hibiscus and Bays Local Board Community Grant Programme 2019/2020.
Whakarāpopototanga matua
Executive summary
2. The
Auckland Council Community Grants Policy guides the allocation of local,
multi-board and regional grant programmes to groups and organisations
delivering projects, activities and services that benefit Aucklanders.
3. The
Community Grants Policy supports each local board to review and adopt their own
local grants programme for the next financial year.
4. This
report presents the Hibiscus and Bays Local Board Community Grants Programme
2019/2020 for adoption (see Attachment A).
|
Ngā tūtohunga
Recommendation
That the Hibiscus and Bays
Local Board:
a) adopt
the Hibiscus and Bays Local Board Community Grant Programme 2019/2020.
|
Horopaki
Context
5. The
Auckland Council Community Grants Policy guides the allocation of local,
multi-board and regional grant programmes to groups and organisations
delivering projects, activities and services that benefit Aucklanders.
6. The
Community Grants Policy supports each local board to review and adopt their own
local grants programme for the next financial year. The local board grants
programme guides community groups and individuals when making applications to
the local board.
7. The
local board community grants programme includes:
·
outcomes as identified in the local board plan
·
specific local board grant priorities
·
which grant types will operate, the number of grant rounds and
opening and closing dates
·
any additional criteria or exclusions that will apply
·
other factors the local board consider to be significant to their
decision-making.
8. Once
the local board grants programme 2019/2020 has been adopted, the types of
grants, grant rounds, criteria and eligibility will be advertised through an
integrated communication and marketing approach which includes utilising the
local board channels.
Tātaritanga me ngā
tohutohu
Analysis and advice
9. The
aim of the local board grant programme is to deliver projects and activities
which align with the outcomes identified in the local board plan. The new
Hibiscus and Bays Grants Programme has been workshopped with the local board and
feedback incorporated into the grants programme for 2019/2020.
10. The new grant
programme includes grant round dates which exclude decision dates coinciding
with the local government elections in October 2019.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
11. The grants
programme has no identified impacts on council-controlled organisations and
therefore their views are not required.
12. The main
focus of an application is identified as arts, community, events, sport and
recreation, environment or heritage. Based on the main focus of an application,
a subject matter expert from the relevant department, will provide input and
advice.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
13. The grants
programme has been developed by the local board to set the direction for the
2019/2020 financial year. This programme is reviewed on an annual basis.
Tauākī whakaaweawe
Māori
Māori impact statement
14. All grant
programmes respond to Auckland Council’s commitment to improving
Māori wellbeing by providing grants to organisations delivering positive
outcomes for Māori. Applicants are asked how their project aims to
increase Māori outcomes in the application process.
Ngā ritenga
ā-pūtea
Financial implications
15. The
allocation of grants to community groups is within the adopted Long-term Plan
2018-2028.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
16. The
allocation of grants occurs within the guidelines and criteria of the Community
Grants Policy. Therefore, there is minimal risk associated with the adoption of
the grants programme.
Ngā koringa ā-muri
Next steps
17. An
implementation plan is underway and the local board grants programme will be
locally advertised through the local board and council channels, including the
council website, local board Facebook page and communication with past
recipients of grants funding.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩ 
|
Hibiscus and Bays Local Board Community
Grants Programme
|
115
|
Ngā
kaihaina
Signatories
|
Author
|
Marion
Davies - Grant Operations Manager
|
|
Authorisers
|
Andrew
Clark - General Manager Commercial and Finance
Jonathan
Hope – Acting Relationship Manager
|
|
Hibiscus and
Bays Local Board
15 May 2019
|
|
|
Hibiscus and Bays
Local Board
15 May 2019
|
|
Business Improvement District Programme
Compliance Report to Hibiscus and Bays Local Board for FY 2017-2018
File No.: CP2019/06115
Te take mō te
pūrongo
Purpose of the report
1. To seek the Hibiscus and Bays Local Board’s recommendation to the Governing Body to strike
the Business Improvement District targeted rates for the Browns Bay Business
Association, Mainstreet Orewa Incorporated trading as
Destination Orewa Beach (Business Association), Mairangi
Bay Business Association and Torbay Business Association for the 2019-2020
financial year.
Whakarāpopototanga matua
Executive summary
2. Auckland
Council’s Business Improvement District programme supports business
associations by collecting a targeted rate from commercial properties within a
defined geographic area. The funds from the targeted rate are then
provided by way of a grant to the relevant Business Improvement District.
3. The
Business Improvement Districts are incorporated societies that are independent
of council. For the council to be confident that the funds provided to
the Business Improvement Districts are being used appropriately, council
requires the Business Improvements Districts to comply with the Business
Improvement District Policy (2016) (Hōtaka ā-Rohe Whakapiki
Pakihi).
4. The
Business Improvement District Policy (2016) (Hōtaka ā-Rohe Whakapiki
Pakihi) was developed to encourage improved governance by Business Improvement
District committees and staff to improve financial management, programme
delivery and transparency to their members.
5. This
report indicates that the Browns Bay, Destination Orewa Beach, Mairangi Bay and
Torbay business associations are in compliance with the Business Improvement
District Policy (2016) (Hōtaka ā-Rohe Whakapiki Pakihi). Information
presented in this report is based on documents submitted by these business
associations to council’s Business Improvement District programme
team.
6. Staff
recommend that as the Business Improvement Districts have met the requirements
of the Business Improvement District Policy (2016) (Hōtaka ā-Rohe
Whakapiki Pakihi), the Hibiscus and Bays Local Board should, therefore,
recommend to the Governing Body to strike the targeted rates sought by the
Business Improvement Districts.
|
Ngā tūtohunga
Recommendation
That the Hibiscus
and Bays Local Board:
a) recommend to the Governing Body to strike the targeted rates for
inclusion in the Annual Budget 2019-2020 for the following Business
Improvement District programmes:
· $150,000 for Browns Bay
Business Association;
· $232,220 for Mainstreet Orewa Incorporated trading as Destination
Orewa Beach (Business Association);
· $63,000 for Mairangi Bay Business Association; and
· $15,415 for Torbay Business Association.
|
Horopaki
Context
7. The
council adopted the Business Improvement District Policy (Hōtaka
ā-Rohe Whakapiki Pakihi) (the BID Policy) in 2016. The BID Policy
outlines the principles behind the council’s Business Improvement
District (BID) programme; creates the process for establishing, expanding, and
disestablishing BIDs; prescribes operating standards and guidelines; and sets
accountability requirements. Attachment A provides an overview of key
elements of the BID programme.
8. BID
targeted rates are applied to all commercially-rated properties within a
designated area around a town centre or commercial precinct. Those funds are
transferred to the business association operating the BID programme.
9. There
are currently 48 BID programmes throughout Auckland which represent more than
25,000 businesses and a combined $17.7 million in targeted rates
investment. Refer to Attachment B for current and proposed targeted rates
budgets for all BIDs.
10. Under
the Auckland Council shared governance arrangements, local boards are allocated
several decision-making responsibilities in relation to BIDs. One of these is
to annually recommend BID targeted rates to the Governing Body. The local
board should recommend the striking of the targeted rate if it is satisfied
that the BID is substantially complying with the BID Policy.
11. Recommendations
arising from this report are put into effect with the Governing Body’s
approval of the Annual Budget 2019-2020 and striking of the targeted rate.
12. This
report is a requirement of the BID Policy. The local board must decide whether
to endorse the BID targeted rates.
Tātaritanga me ngā
tohutohu
Analysis and advice
13. The
council’s BID programme team monitors compliance with the BID Policy on
an ongoing basis and provides governance advice to BID-operating business
associations as needed or requested.
14. As
BID programmes are operated by private independent societies, their programmes
and services are provided according to their members’ stated
priorities. In recognition of their independent corporate status, the
policy does not prescribe standards for programme effectiveness. Staff,
therefore, cannot base recommendations on these factors, but only on the
policy’s express requirements.
Compliance with the BID Policy
15. The
BID Policy is the means for council to ensure accountability for BID targeted
rate funding and to encourage good governance. This is achieved by requiring
regular reporting by BID-operating business associations specifically by
providing to council the following documents, and staying in touch with their
local board(s) at least once a year:
· Current
Strategic Plan – evidence of achievable medium- to long-term
opportunities.
· Audited
Accounts – assurance that the BID-operating business association is
managing its members’ BID targeted rate funds responsibly.
· Annual
Report on the year just completed – evidence that programmes are
addressing priority issues that benefit BID targeted ratepayers.
· Business
Plan for the coming year – detailed one-year programme, based on the
Strategic Plan, to be achieved and resourced.
· Indicative
Budget for the following year – Auckland Council’s Annual Budget
requires targeted rates to be identified a year in advance to inform the Annual
Budget process which sets all rates.
· Board
Charter – establishes guidelines for effective board governance and
positive relationships between the association and its members.
· Annual
Accountability Agreement – certification that these requirements have
been met.
· Programme
Agreement – a good faith agreement between each BID-operating business
association and council that sets basic parameters of the council-business
association relationship.
16. The
BID Policy requires each business association to ratify the BID grant amount/targeted
rate and budget for the following financial year. The Browns Bay, Destination
Orewa Beach, Mairangi Bay and Torbay business associations presented for
members’ approval, their 2019-2020 BID grant amount/targeted rate and
budget at their 2018 Annual General Meetings (AGM). Their 2018 AGM minutes show
resolutions supporting this action and requesting the Hibiscus and Bays Local
Board to recommend to the Governing Body the striking of the BID targeted rates
for 2019-2020.
17. The
Browns Bay, Destination Orewa Beach, Mairangi Bay and Torbay business
associations comply with the BID Policy and, therefore, it is recommended that
the Hibiscus and Bays Local Board recommends to the Governing Body the striking
of the targeted rate relevant to these business associations.
18. The
recommendation of this report is supported by evidence of compliance with the
BID Policy by the Browns Bay, Destination Orewa Beach, Mairangi Bay and Torbay
business associations. Refer to Attachments C, D, E and F for details.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
19. The
proposed decision does not impact other parts of the council group.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
20. Recommending
that the Governing Body strikes the targeted rates for the Browns Bay,
Destination Orewa Beach, Mairangi Bay and Torbay business associations means
that these BID programmes will continue to be funded from targeted rates on
commercial properties in their districts; and provide services in accordance
with their members’ priorities as stated in their strategic plans.
21. By
continuing these services and programmes, the Browns Bay, Destination Orewa
Beach, Mairangi Bay and Torbay business associations should better serve their
town centres and members, and support business growth.
22. We
do not comment on the effectiveness of individual BID programmes as that is a
matter for the members to assess.
23. The
Hibiscus and Bays Local Board approved a similar recommendation for the BID
programmes last year (resolution number HB/2018/80), as did the other 17 local
boards that have BID programmes operating in their areas.
24. Several
local boards provide additional funding to local business associations,
however, accountability for that funding is set by funding agreements between
the local board and the business association. Those requirements are
apart from the requirements of the BID Policy and are not covered in this
report.
Tauākī whakaaweawe
Māori
Māori impact statement
25. BIDs
work for the benefits of all members, including Māori businesses.
Ngā ritenga
ā-pūtea
Financial implications
26. There
are no financial implications for the local board. Targeted rates for
BID-operating business associations are raised directly from commercial
ratepayers in the district and used by the business association for
improvements within that district. The council’s financial role is
only to collect the BID targeted rates and pass them directly to the business association
on a quarterly basis.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
27. There
are reputational risks to the council if ratepayer funds are misused, but this
is rare. Otherwise, there are no direct financial risks to the local board
or council that could result from this recommendation to approve the BID
targeted rates.
28. The
requirements of the BID Policy are intended to help minimise the potential for
BIDs to misuse funds, by requiring each BID to plan for the intended use of
funds, report on its activities to its members, and to have its accounts
audited.
Ngā koringa ā-muri
Next steps
29. If
the local board endorses this report, it will recommend to the Governing Body
that the BID targeted rates be struck as part of its approval of the Annual
Budget 2019-2020.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
BID programme key elements
|
123
|
|
b⇩
|
BID programme funding
|
125
|
|
c⇩ 
|
Browns Bay
|
127
|
|
d⇩
|
Mainstreet Orewa Inc (Destination Orewa Beach)
|
129
|
|
e⇩
|
Mairangi Bay
|
131
|
|
f⇩
|
Torbay
|
133
|
Ngā kaihaina
Signatories
|
Author
|
Paul Thompson - BID Programme Specialist
|
|
Authorisers
|
Alastair Cameron - Manager - CCO Governanceand
External Partnerships
Jonathan Hope – Acting Relationship
Manager
|
|
Hibiscus and
Bays Local Board
15 May 2019
|
|
|
Hibiscus and Bays
Local Board
15 May 2019
|
|
|
Hibiscus and Bays
Local Board
15 May 2019
|
|
|
Hibiscus and Bays Local
Board
15 May 2019
|
|
|
Hibiscus and Bays
Local Board
15 May 2019
|
|
|
Hibiscus and Bays
Local Board
15 May 2019
|
|
|
Hibiscus and Bays
Local Board
15 May 2019
|
|
Change of private road name for the
Hosken Property Beach Road Limited subdivision at 481 and 483 Beach Road,
Murrays Bay
File No.: CP2019/06796
Te take mō te
pūrongo
Purpose of the report
1. To
seek the Hibiscus and Bays Local Board approval to amend the recently approved
private road name ‘Bays Rise’ to ‘The Bays Rise’ for
the new private road name for the subdivision and unit development being
undertaken by Hosken Property Beach Road Limited, at 481 and 483 Beach Road,
Murrays Bay.
Whakarāpopototanga matua
Executive summary
2. The Hibiscus and Bays Local Board approved the private
road name ‘Bays Rise’ for the private road at 481 and
483 Beach Road, Murrays Bay at its
meeting held on 17 April 2019 under resolution HB/2019/51.
3. The name ‘The Bays Rise’ was the applicant’s,
Hosken Property Beach Road Limited, preferred name and although
‘Bay’s Rise’ is acceptable to them the name has been rejected
by Land Information New Zealand due to potential conflict with existing road
names within a 20 km radius.
4. It is unfortunate in originally reporting this matter
that further attention wasn’t paid to the difficulty Land Information New
Zealand had with the name ‘Bays Rise’ without the prefix
“The” being included.
5. The
writer has re-contacted Land Information New Zealand for them to reconsider the
matter but they have reconfirmed their position.
6. In the event the local board may not consider ‘The
Bays Rise’ appropriate the applicant would like the alternative names as
originally reported to be reconsidered:
· Seaboard Way (alternative)
· Coastline Way (alternative)
· Nearshore Rise (alternative)
|
Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays
Local Board:
a) revoke
part of resolution HB/2019/51 dated 17
April 2019 which reads as follows:
approve
the road name ‘Bays Rise’ for the
private road within the jointly owned access lot constructed for the
subdivision and unit development being undertaken by Hosken Property Beach
Road Ltd at 481 and 483 Beach Road, Murrays Bay in accordance with section
319(1)(j) of the Local Government Act 1974.
and replace it
with:
b) approve
the road name ‘The Bays Rise’ for
the private road within the jointly owned access lot constructed for the
subdivision and unit development being undertaken by Hosken Property Beach
Road Ltd at 481 and 483 Beach Road, Murrays Bay in accordance with section
319(1)(j) of the Local Government Act 1974.
Or
c) revoke
part of resolution HB/2019/51 dated 17
April 2019 which reads as follows:
approve
the road name ‘Bays Rise’ for the
private road within the jointly owned access lot constructed for the
subdivision and unit development being undertaken by Hosken Property Beach
Road Ltd at 481 & 483 Beach Road, Murrays Bay in accordance with section
319(1)(j) of the Local Government Act 1974.
and replace it
with
d) approve
either the road name ‘Seaboard Way’, ‘Coastline Way’
or ‘Nearshore Rise’ for the
private road within the jointly owned access lot constructed for the
subdivision and unit development being undertaken by Hosken Property Beach
Road Ltd at 481 and 483 Beach Road, Murrays Bay in accordance with section
319(1)(j) of the Local Government Act 1974.
|
Horopaki
Context
7. The
eight lot subdivision and associated eight residential units, Council Ref
BUN60070321, was approved on 30 June 2017 and is close to completion.
8. In
accordance with the national addressing standard and conditions of the
subdivision consent, a jointly owned access lot is required to be named as it
serves six or more lots.
9. The Hibiscus and Bays Local Board approved the private
road name ‘Bays Rise’ for the private road at 481 and
483 Beach Road, Murrays Bay at its
meeting of 17 April 2019 under resolution HB/2019/51.
10. The name ‘The Bays Rise’ was the applicant’s preferred name however ‘Bay’s
Rise’ has been rejected by Land Information New Zealand (LINZ), due to
potential conflict with existing road names within a 20 km radius.
Tātaritanga me ngā
tohutohu
Analysis and advice
11. The Auckland
Council Road Naming Guidelines allow that where a new road needs to be named
the developer shall be given the opportunity of suggesting their preferred road
names for Local Board approval.
12. Auckland
Council’s road naming criteria typically require that road names reflect:
· A
historical or ancestral linkage to an area;
· A
landscape, environment or biodiversity theme or feature; or
· An
existing (or introduced) thematic identity in the area.
· The
use of Māori names is actively encouraged.
The applicant submitted the
following names for consideration.
|
Preferred Name
|
Meaning
|
|
The Bays Rise
|
The
term “The Bays” is commonly used and known as being synonymous
with the stretch of coast the development is in. The development gently rises
from Beach Road.
|
|
Alternative Names
|
Meaning
|
|
Seaboard Way
Coastline Way
Nearshore Rise
|
As above these
names reflect the general connection of the development to the East Coast
Bays coastal area.
|
13. The names
reflect the applicants desire to use names that show a general connection to
the East Coast Bays coastal area.
14. The applicant
contacted all local iwi groups, (16), associated with the locality and received
4 responses. The iwi that responded either deferred to other iwi or had no
objection to the Applicants names.
15. LINZ
has confirmed that the road names are acceptable however they have re-confirmed
the shortened version of ‘The Bays Rise’ to ‘Bays Rise’
is not acceptable due to potential conflict with existing road
names within a 20 km radius.
16. The proposed
names meet the council’s road naming guidelines as they reflect the wider
environs that the site is located in.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
17. The decision
sought for this report does not trigger the significance policy and is not
considered to have any immediate impacts on any council groups.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
18. The decision
sought for this report does not trigger any significance policy and is not
considered to have any immediate impact on the community.
Tauākī whakaaweawe
Māori
Māori impact statement
19. The applicant
has previously contacted all local iwi groups, (16), associated with the
locality and received no objections or alternative name suggestions.
Ngā ritenga
ā-pūtea
Financial implications
20. The applicant
is responsible for ensuring appropriate signage will be installed once approval
is obtained for the road name.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
21. There are no
significant risks to Council as road naming is a routine part of the
subdivision development process with consultation being a key part of the
process.
Ngā koringa ā-muri
Next steps
22. Approved road
names are notified to Land Information New Zealand which records them on its
New Zealand wide land information database which includes street addresses
issued by councils.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
481 and 483 Beach Road, Locality Map
|
139
|
|
b⇩
|
481 and 483 Beach Road, Scheme Plan
|
141
|
Ngā kaihaina
Signatories
|
Author
|
John Benefield – Senior Subdivision Advisor,
Takapuna
|
|
Authorisers
|
Trevor Cullen - Team Leader Subdivision
Jonathan Hope – Acting Relationship
Manager
|
|
Hibiscus and
Bays Local Board
15 May 2019
|
|
|
Hibiscus and Bays
Local Board
15 May 2019
|
|
|
Hibiscus and Bays
Local Board
15 May 2019
|
|
Auckland Council's Quarterly Performance
Report: Hibiscus and Bays for quarter three 2018/2019
File No.: CP2019/07260
Te take mō te
pūrongo
Purpose of the report
1. To
provide the Hibiscus and Bays Local Board with an integrated quarterly
performance report for quarter three, 1 January – 31 March 2019.
Whakarāpopototanga matua
Executive summary
2. This
report includes financial performance, progress against work programmes, key
challenges the board should be aware of and any risks to delivery against the
2018/2019 work programme. This is a retrospective report intended to provide a
transparent overview and reflect the progress of how the Hibiscus and Bays
Local Board work programme is tracking at the end of quarter three 2018/2019.
3. The
work programme is produced annually and aligns with the Hibiscus and Bays Local
Board Plan outcomes.
4. The
key activity updates from this quarter are:
· The
majority of the sports field construction works in the Deep Creek Reserve are
completed, lights have been installed at Freyberg Park, the Stillwater
basketball half court is complete, all six light poles at Red Beach Park are
now erected, Lakeside Reserve carpark upgrade is complete, at Stanmore Bay
Leisure Centre the internal pool hall renewal works and exterior painting are
complete, and the construction of the new container toilet block at Metro Park
East was completed.
· The
Centennial Park walkway project was on track to be completed at the end of the
quarter, and Metro Park eastern walkways are 95% complete.
· Future
Whangaparāoa was very busy in quarter three; they
worked with the Trust securing a new lease until February 2020, delivered the
Whangaparāoa wellbeing network meeting, a teen
eco-retreat event, activation of the Equip family and whanau support and
education group, activation of a Health Hub pop-in initiative, and staff
progressed of the needs analysis grant to Future Whangaparāoa.
· The Pest Free Coordinator is working well with community
groups to deliver the Hibiscus and Bays Pest Free Strategy. The first round of
site preparation has been completed at Weiti with the second round planned for
early April. A community planting day is being planned for Weiti River
involving the local business community and Conservation Volunteers New Zealand.
· During quarter three staff administered a contestable
grants scheme supporting youth-led activity. Three expressions of interest were
received and staff have worked with the respondents to further develop their
proposals. Delivery of the grants will occur in quarter four.
· Volunteer activity in Hibiscus and Bays is high with one
guided walk hosted, three volunteer training days were held, the annual Centennial
Park Family Bush Camp was held and groups are now planning for the 2019
planting season.
· Quarter three resulted in very high attendance at shows,
exhibitions, classes and performances at Centrestage Theatre, Estuary Arts
Centre and Mairangi Arts Centre.
5. All
operating departments with agreed work programmes have provided a quarterly
update against their work programme delivery. Most activities are reported with
a status of green (on track), amber (some risk or issues, which are being
managed) or grey (cancelled, deferred or merged). The following activities are
reported with a status of red (behind delivery, significant risk:
· Crows
Nest Walk, 16 Brighton Terrace, Murrays Bay (ID 1907)
A
report has been completed on options to repair the slip and this has been
outlined to residents at public meetings in February and March. A
workshop discussion was held with the Board in March and a final report will
come to the Board in June 2019.
· Wade
Landing Reserve – develop access way (ID 3135)
The
project is not required at this point in time and has been placed on
hold. If the adjacent private property is developed in the future this
project will be reactivated.
6. The
financial performance report compared to budget 2018/2019 is attached. There
are some points for the local board to note.
7. Overall,
the net operational financial performance of the board is tracking slightly
above revised year to date budget (103 percent). Revenue is slightly
unfavourable to budget for the year to date and is likely to be on target for
the full financial year. From the local boards’ Locally Driven
Initiatives (LDI) funding, the majority of projects are underway and on track
to be completed during the year. Capital projects underway or completed
include Metro Park East toilet and walkway development, Red Beach toilet and
lighting development, Deep Creek Reserve development and sand-field renewals at
Silverdale War Memorial Park and Stanmore Bay Park.
8. In
the March update from the local board Strategic Broker, the board indicated
that they would like to support Business Whangaparaoa Incorporated to assist
the growth of business and the local economy on the Whangaparaoa Peninsula from
Red Beach to Gulf Harbour. This proposed $8,000 of operational funding
would come from the Eco-Tourism Plan Development work programme line due to
similarities in the outcomes of this funding.
|
Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays
Local Board:
a) receive
the performance report for the financial quarter ending 31 March 2019
reallocate $8,000 operational funding from the Eco-Tourism
Plan Development (ID 382) to the Connecting Communities project (ID 1270) to
support Business Whangaparaoa Incorporated assist the growth of business and
the local economy on the Whangaparaoa Peninsula.
|
Horopaki
Context
9. The
Hibiscus and Bays Local Board has an approved 2018/2019 work programme for the
following operating departments:
· Arts,
Community and Events;
· Parks,
Sport and Recreation;
· Libraries
and Information;
· Community
Services: Service, Strategy and Integration;
· Community
Facilities: Build Maintain Renew;
· Community
Leases;
· Infrastructure
and Environmental Services;
· Local
Economic Development.
10. Work
programmes are produced annually, to meet the Hibiscus and Bays Local Board
outcomes identified in the three-year Hibiscus and Bays Local Board Plan. The
local board plan outcomes are:
· A
strong local economy
· Our
communities have excellent transport choices
· Our
community enjoys access to quality parks, reserves and facilities for leisure,
sport and recreation
· Our
people are involved and have a strong sense of pride in the look and feel of
their local places
· A
protected and enhanced environment
11. The graph
below shows how the work programme activities meet Local Board Plan outcomes.
Activities that are not part of the approved work programme but contribute
towards the local board outcomes, such as advocacy by the local board, are not
captured in this graph.
Graph 1: work programme activities by outcome
Tātaritanga me ngā
tohutohu
Analysis and advice
12. The work
programme activities have two statuses; RAG status which measures the
performance of the activity (amber and red show issues and risks); and activity
status which shows the stage the activity. These two statuses create a snapshot
of the progress of the work programmes.
13. The graph
below identifies work programme activity by RAG status (red, amber, green and
grey). It shows the percentage of work programme activities that are on track
(green), in progress but with issues that are being managed (amber), and
activities that have significant issues (red) and activities that have been
cancelled/deferred/merged (grey).
Graph 2: Hibiscus and Bays Work Programme by RAG status
14. The graph
below identifies work programme activity by activity status and department. The
number of activity lines differ by department as approved in the local board
work programmes.
Graph 3: work programme activity by activity status and
department
Key activity updates from quarter three
15. The following
key initiatives have progressed through quarter three:
· Local
board plan key initiative: “Encourage communities to lead the
revitalisation of our town centres as opportunities become available”
This key initiative progressed through the efforts of Future
Whangaparāoa with the Trust securing a new lease
until February 2020, delivery of the Whangaparāoa
wellbeing network meeting, a teen eco-retreat event, activation of the Equip
family and whanau support and education group, activation of a Health Hub
pop-in initiative, and staff progressed of the needs analysis grant to Future
Whangaparāoa.
· Local
board plan key initiatives: “Use the local board Transport Capital
fund to prioritise the development of walkway and cycleway connections
including safe crossings” and “Prioritise walkway and
cycleway connections to parks, reserves, beaches, town centres and public
transport networks”
The Centennial Park walkway project was on track to be
completed at the end of the quarter, and Metro Park eastern walkways are 95%
complete.
· Local
board plan key initiative: “Improve parks and coastal facilities so
they are adaptable for a range of activities, e.g. all-ability playgrounds,
events, toilets, drinking water fountains, shades, barbeques, lighting, bicycle
racks, and passive and family-friendly use”
The majority of the sports field construction works in the
Deep Creek Reserve are completed, lights have been installed at Freyberg Park,
the Stillwater basketball half court is complete, all six light poles at Red
Beach Park are now erected, Lakeside Reserve carpark upgrade is complete, at
Stanmore Bay Leisure Centre the internal pool hall renewal works and exterior
painting are complete, and the construction of the new container toilet block
at Metro Park East was completed.
· Local
board plan key initiative: “Review Reserve Management Plans to ensure
they are fit for purpose and meet current and future needs” and local
board agreement key initiative: “The Hibiscus and Bays Open Space
Management Plan will be progressed to provide one reserve management plan for
all parks and reserved within the local board area”
These key initiatives are being progressed and we are still
awaiting approval to go to public notification. This is expected to
progress in quarter four.
· Local
board agreement key initiative: “Our key advocacy project will address
coastal erosion and protect Orewa Beach Esplanade and reserves. We will
focus on key parts of the beach and reserve
area and phase the work that is required”
This key initiative gained
Governing Body approval for funding in two parts; the Kohu to Marine View
section which is yet to gain consent to renew the northern seawall and is
subject to an Environment Court hearing in May; and the southern seawall
adjacent to Orewa Reserve. A strategic assessment of public use of this
area has begun over the summer period and findings will be included in a
business case.
· Local board agreement key initiative: “Ecological
restoration and environmental programmes in local parks will be delivered and
supported by volunteers”
The coordinator is working well with
community groups to deliver the Hibiscus and Bays Pest Free Strategy. The first
round of site preparation has been completed at Weiti with the second round
planned for early April. A community planting day is being planned for Weiti
River involving the local business community and Conservation Volunteers New
Zealand.
· Local board plan key initiative: “Encourage
our youth to work with us; to have a voice and opportunities to learn, develop
and become leaders”
During quarter three staff
administered a contestable grants scheme supporting youth-led activity. Three
expressions of interest were received and staff have worked with the
respondents to further develop their proposals. Delivery of the grants will
occur in quarter four.
· Local board plan key initiatives: “Identify,
develop and support opportunities for communities to influence decisions that
respond to the unique needs in their area and to run engagement processes
themselves at neighbourhood and town centre level, e.g. community-led
place-making “ and “Work with our partners to ensure
that activities in our community facilities meet the needs of our residents”
Future Whangaparaoa delivered a
range of community capacity building programmes during quarter three, as
detailed above. The East Coast Bays Community Project committee decided
not to umbrella the needs analysis until they had reviewed their governance
situation.
· Local board plan key initiative: “Support our
local arts centres to continue to be sustainable and inclusive and embrace
diversity”
This key initiative progressed
during quarter three with very high attendance at shows, exhibitions, classes
and performances at Centrestage Theatre, Estuary Arts Centre and Mairangi Arts
Centre.
· Local board plan key initiatives: “Investigate how
we can work towards becoming a pest-free local board area” and
“Continue to support eco/biodiversity corridors, such as the
North-West Wildlink, and support community restoration initiatives that protect
natural assets”
The Pest Free Coordinator, hosted
by the East Coast Bays Community Project, is working well with community groups
to deliver the Hibiscus and Bays Pest Free Strategy.
Volunteer activity in Hibiscus and
Bays is high with one guided walk hosted, three volunteer training days were
held, the annual Centennial Park Family Bush Camp was held and groups are now
planning for the 2019 planting season.
· Local board agreement key initiative: “Continue
to develop an eco-tourism strategy”
This key initiative progressed as
New Zealand Tourism Research Institute (NZTRI) are continuing to make
progress with the research. They are organising a Visitor Strategy Group tour
with local operators in order to build momentum about the strategy.
Activities with significant issues
16. The following
work programme activities have been identified by operating departments as at
significant risk:
· Crows
Nest Walk, 16 Brighton Terrace, Murrays Bay (ID 1907)
A
report has been completed on options to repair the slip and this has been
outlined to residents at public meetings in February and March 2019. A
workshop discussion was held with the Board in March 2019 and a final report
will come to the Board in June 2019.
· Wade
Landing Reserve – develop access way (ID 3135)
The
project is not required at this point in time and has been placed on
hold. If the adjacent private property is developed in the future this
project will be reactivated.
· Develop
Orewa Community Centre community management (ID 2114)
The
Local Board sought interest among specific community members about the
management of the Orewa Community Centre but no interested parties have come
forward.
Activities on hold
17. The following
work programme activities have been identified by operating departments as on
hold:
· Rock
Isle Beach Reserve – rebuild toilet block (ID1945)
A
large, undocumented midden has been discovered on site and local iwi have been
notified. A full archaeological assessment is underway and then an
archaeological consent will be lodged with Heritage New Zealand.
· (One
Local Initiative) Orewa Beach – Kohu – Marine View – renew
northern seawall (ID 2857)
The
outcomes of the Environment Court Hearing which commences in the week of the 6th
May 2019 will determine whether consent is granted or not, thereby determining
the future of this project.
· HB:
Greenways Plan Service Assessment (Priority Route Identification Phase 2) (ID
422)
This
project is currently on hold until existing greenways priorities are
progressed.
· Mairangi
Bay Beach Reserve, Sidmouth Street, Mairangi Bay: Proposed new lease to
Mairangi Bay Surf Lifesaving Club Incorporated for additional land (ID 2478)
The
Mairangi Bay Surf Lifesaving Club Incorporated is still in the design and
feasibility stage of their planned development. This project is on hold
until the full extent of the proposed development by the club is known.
· Metro
Park – develop netball and hockey grounds – concept plan phase 1
(ID 3024)
On
hold until further notice as Parks, Sports and Recreation undertake community
partnership discussions.
· Work
with Silverdale Business Association to facilitate employment in Silverdale (ID
1380)
There
has been no further engagement with the Business Association and this project
is on hold.
· HB:
Greenways Plan Service Assessment (Priority Route Identification Phase 2) (ID
422)
This
project is currently on hold until existing greenway priorities are progressed.
· Long
Bay Beach Reserve, 1045 Beach Road, Torbay: Lease renewal for the Sir Peter
Blake Marine Education and Recreation Board Incorporated (ID 2472)
Staff
are currently in the process of revoking the Reserves Act 1977 status of an
affected parcel of land. Legal Services are still finalising their advice
regarding the revocation of the reserve status and the project remains on hold
until this is received.
Changes to the local board work programme
Deferred activities
16. These activities are deferred to
the 2019/2020 work programme:
· Sherwood
Reserve – renew footbridges – physical works likely to be delivered
2020.
· Stanmore
Bay Park – renew seawall – moved to Coastal and Geotechnical
Services Team and to be reported back in December 2019.
· HB:
Responsible Litter Disposal Service Assessment (ID 424)
This project has been cancelled and is now being managed by
the Community Facilities Department. This work will now be included in the
2019/2020 Community Facilities work programme.
· R
33 Watea Road, Torbay: lease to Torbay Senior Citizens Club Incorporated (ID
1277)
The
lease renewal is cancelled. This item will be provided for in the new
three year Community Facilities work programme as the Local Board wishes to
call for expressions of interest.
Cancelled activities
18. No activities
have been cancelled.
Activities merged with other activities for delivery
19. These
activities have been merged with other activities for efficient delivery:
· Lakeside
Reserve – renew roading and carpark (ID 1930)
This
project has been merged with project ID 1946, Sherwood Reserve – renew
carpark. Through this merge, Lakeside Reserve project has been completed.
Budget movements across activities for delivery
20. In the March
update from the local board Strategic Broker, the local board indicated that
they would like to support Business Whangaparaoa Incorporated to assist the
growth of business and the local economy on the Whangaparaoa Peninsula from Red
Beach to Gulf Harbour.
21. This funding
will proactively support a growing community group who will continue to foster
business opportunities and networks in Hibiscus and Bays area. It will
also allow the organisation to continue their networks, their
events and their mentoring and training activities.
22. It is
proposed that this funding can be reallocated by moving $8,000 operational
funding from the Eco-Tourism Plan Development (ID 382) to the Connecting
Communities project (ID 1270).
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
23. When
developing the work programmes council group impacts and views are presented to
the boards. As this is an information only report there are no further impacts
identified.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
24. This report
informs the Hibiscus and Bays Local Board of the performance for the quarter
ending 31 March 2019.
Tauākī whakaaweawe
Māori
Māori impact statement
25. Māori as stakeholders of council are affected and have an
interest in any report on the quarterly financial results. However, the
recommendation to the Local Board of receiving the report has no particular
benefit to, or adverse effect on, Māori.
Some specific work programme items of interest are outlined below.
· Capacity
Building – Hibiscus Coast (ID976)
Future Whangaparāoa delivered a
range of capacity building workshops including promotion of Tiriti o Waitangi
workshops.
· Responding
to community needs: Hibiscus Coast and East Coast Bays (ID 977)
The
East Coast Bays Community Project committee will potentially hold a Matariki
event as part of the Activate Red Beach project.
· HB:
Maori Naming of Reserves and Facilities Phase 2 (ID 575)
During
the third quarter a new Te Kete Rukuruku project manager has been appointed.
Work has focussed on managing overlapping interests and getting mana whenua
access to GIS systems. Reporting and adoption of names is unlikely to occur
until later in 2019.
Ngā ritenga
ā-pūtea
Financial implications
26. This report
seeks to reallocate $8,000 operational funding from work programme item 382 (Eco-Tourism Plan Development) to work programme item 1270 (Connecting Communities). This is detailed in the
‘Changes to local board work programme’ section of this report.
27. Operating
expenditure relating to Asset Based Services (ABS) is tracking above budget by
$507,000 for the year to date, while the LDI operational projects are currently
$313,000 below budget. This is due to projects yet to draw down on
financial allocations.
28. Capital spend
of $6.6 million represents investments in the Metro Park East toilet and
walkway development, Red Beach toilet and lighting development, Deep Creek
Reserve development and sand-field renewals at Silverdale War Memorial Park and
Stanmore Bay Park. The board has also seen progress on a number of projects from
their discretionary LDI capital fund.
29. The complete
Hibiscus and Bays Local Board Financial Performance report can be found in
Appendix B.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
30. While the
risk of non-delivery of the entire work programme is rare, the likelihood for
risk relating to individual activities does vary. Capital projects for
instance, are susceptible to more risk as on-time and on-budget delivery is
dependent on weather conditions, approvals (e.g. building consents) and is
susceptible to market conditions.
31. Information
about any significant risks and how they are being managed and/or mitigated is
addressed in the ‘Activities with significant issues’ section.
Ngā koringa ā-muri
Next steps
32. The local board
will receive the next performance update for quarter four following the end of
the financial year (June 2019).
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
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a⇩
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Work Programme 2018/2019 Q3 Report
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153
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b⇩
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Quarterly Performance Report March 2019 - Financial
Appendix
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183
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Ngā kaihaina
Signatories
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Author
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Danielle Hancock – Senior Local Board Advisor
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Authoriser
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Jonathan Hope - Local Board Advisor - Rodney
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and Bays
Local Board
15 May 2019
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Remuneration Authority - policy on child
care allowances
File No.: CP2019/07379
Te take mō te
pūrongo
Purpose of the report
1. To
provide feedback on the Remuneration Authority’s proposed policy on child
care allowances.
Whakarāpopototanga matua
Executive summary
2. The
Remuneration Authority has previously received submissions from members in
other councils stating that if childcare were a claimable expense, then serving
in local government might be a more realistic option for parents who are
currently deterred from considering the role because of the costs of childcare.
Some jurisdictions in other countries provide such allowances.
3. The
authority has distributed its proposed policy in order to get feedback from
councils and individual elected members. The proposed policy is in
Attachment A. The authority has asked for feedback by 31 May 2019 and intends
to include the provision in its determination that comes into force on 1 July
2019.
4. At
present, the authority determines allowances for vehicle mileage, travel time
and communications. Each individual council considers its approach to the
expenses and allowances and writes its own policies within the upper limits set
by the authority. If the authority determines that childcare allowances
are permissible the council could include, within the framework established by
the authority, specific rules in the council’s expenses policy.
5. A
draft submission on the proposed policy has been prepared and is attached as
Attachment B. Elected members can provide individual comments to the
Remuneration Authority if they wish, by 31 May 2019.
|
Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays
Local Board:
a) endorse
the draft submission on the Remuneration Authority’s proposed policy on
childcare allowances.
|
Horopaki
Context
6. Local
Government New Zealand (LGNZ) has formed a Young Elected Members (YEM)
committee with members representing LGNZ Zones. These are elected members who
are under the age of 40 years. The YEM network has raised the matter of
childcare costs with the Remuneration Authority. They cite examples such
as a member of a smaller council who is 24 years of age and on a salary of
$18,707. Another, struggling to pay for childcare on her councillor’s
salary of $20,634 opted instead to bring her child to meetings[1].
7. The
group makes the point that other costs of attending to council duties can be
claimed, such as mileage and communications, but not the cost of
childcare. The group is broadly interested in developing the ability of
younger elected members.
8. The
Remuneration Authority has researched childcare allowances and is now inviting
feedback on its draft policy, which includes the eligibility and payment
conditions which will be included in the authority’s formal
determination.
Tātaritanga me ngā
tohutohu
Analysis and advice
9. The
Remuneration Authority has recognised the need to address childcare costs if
those with families are not to be deterred from standing for local government
office.
10. Salaries paid
to Auckland local board members and governing body members are generally higher
than in smaller council districts in New Zealand, where it is likely elected
members particularly struggle to meet childcare costs from their
salaries. Nevertheless, the provision of the allowance may encourage
greater diversity in those standing for election in Auckland.
11. The cost to
the council and the ratepayer is reasonable in terms of the total budget for
elected members’ remuneration but is a significant help for the member
who has to arrange childcare. The policy places a cap of $6,000 per annum
for any member. LGNZ statistics show that approximately 6 per cent of
elected members are 40 years of age or below[2].
On that basis, the cost to Auckland Council, if 6 per cent of members (10
members) claimed the allowance, would be $60,000.
12. The
Remuneration Authority indicates it is in discussion with the Inland Revenue
Department about how the allowance will be treated for tax purposes (as income
or as an expense reimbursement). It is possible it will be taxed at
source (that is by the council) prior to payment.
13. Payment of
the allowance under the proposed conditions requires evidence of the expense
incurred. This is supported.
14. The allowance
cannot be paid to family members. This is supported.
15. The proposed
conditions state that a local authority may pay the childcare allowance as a
contribution towards expenses incurred by the member for childcare provided
while the member is engaged on local authority business. This wording may
be too wide. Consider a member who has regularly arranged childcare,
irrespective of undertaking council duties, deciding to spend two hours
preparing for the next council meeting while the children happen to be in
childcare. The member would be “engaged on local authority
business” and could claim the childcare cost of those two hours.
16. Staff
researched conditions around payment by other councils in other
jurisdictions. One council simply paid the full cost of child care.
Another specified the meetings and events that could be claimed. Staff believe
the intent of the provision is to make a contribution toward the cost of child
care where that is necessary in order for the member to undertake council duties,
such as attend meetings. The wording should indicate more clearly that
the payment is for childcare costs that are necessary in order for the member
to undertake council duties and are not simply childcare costs that are
incurred at the same time the member is undertaking council duties and would
have been incurred anyway, if the member was not attending to council duties.
17. Other
conditions are:
i) the child
is under 14 years
ii) payment cannot
be greater than $15 per hour and cannot be greater than the actual expense
iii) childcare
cannot be for more than 8 hours in any 24 hour period.
These are supported.
18. Staff
recommend that the council supports the proposed policy with the comment,
outlined above, that the purpose should more clearly reflect that the expense
is a necessary expense in order for the member to attend to duties.
19. Staff also
note that the council itself will decide its own provisions to include in its
expenses policy, within the framework set by the authority.
20. Members can
provide individual comments to the Remuneration Authority if they wish, by 31
May 2019.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
21. The
Remuneration Authority’s policy applies only to elected members and does
not impact the group.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
22. The policy affects
all elected members, including local board members.
Tauākī whakaaweawe
Māori
Māori impact statement
23. The
Remuneration Authority’s policy may assist those in the Māori
community who are potential candidates for election but are deterred by the costs
of childcare.
Ngā ritenga
ā-pūtea
Financial implications
24. There will be
financial implications. As noted in the body of the report, the
additional cost is likely to be less than $60,000 and will impact the cost
centre for elected members’ remuneration.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
25. There is a
small risk of the provision being abused (false claims submitted). The
requirement for evidence of the amount paid will mitigate this risk.
Ngā koringa ā-muri
Next steps
26. This report
is being presented to local boards for their feedback. It is also being
circulated to Governing Body members for their feedback. The draft
submission will be amended if there is a clear majority position in favour of
an amendment.
Ngā tāpirihanga
Attachments
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No.
|
Title
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Page
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a⇩
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Childcare Allowance Proposed Draft Policy Paper
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191
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b⇩
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Remuneration Authority draft policy - child care
allowances - submission
|
199
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Ngā kaihaina
Signatories
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Author
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Warwick McNaughton - Principal Advisor - Democracy
Services
|
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Authorisers
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Marguerite Delbet - General Manager Democracy Services
Jonathan Hope – Acting ?Relationship
Manager
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and Bays
Local Board
15 May 2019
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Hibiscus and Bays
Local Board
15 May 2019
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Hibiscus and Bays Local Grants Round Two
2018/2019 and Facilities Grants 2018/2019 grant allocations
File No.: CP2019/06605
Te take mō te
pūrongo
Purpose of the report
1. To
fund, part-fund or decline applications received for the Hibiscus and Bays
Local Grants Round Two 2018/2019, including multiboard applications.
2. To
fund, part-fund or decline applications received for the Hibiscus and Bays
Facilities Grant round 2018/2019.
Whakarāpopototanga matua
Executive summary
3. This
report presents applications received in the Hibiscus and Bays Local Grants
Round Two 2018/2019 (see Attachment B), including multiboard applications (see
Attachment C), and applications received in the Facilities Grant round (see
Attachment D).
4. The
Hibiscus and Bays Local Board adopted the Hibiscus and Bays Grants Programme
2018/2019 on 7 June 2018 (see Attachment A). The document sets application
guidelines for contestable community grants submitted to the local board.
5. The
Hibiscus and Bays Local Board has set a total community grants budget of
$694,120 for the 2018/2019 financial year, including $195,274 carried over from
the 2017/2018 financial year.
6. At
the 17 December 2018 Hibiscus and Bays Local Board meeting, $150,000 from the
community grants budget was allocated to a new Facilities Grant round
(HB/2018/216).
7. A
total of $4,005 was allocated to Quick Response Grants Round One, $287,238.24
was allocated to Local Grants Round One and $26,146 was allocated to Quick
Response Round Two. Additionally, $36,130 has been allocated to other
initiatives (HB/2018/168, HB/2018/172 and HB/2018/177). Furthermore, a refund
from “Equestrian 4 Everyone” (LG1906-136) totalling $6,000 was returned
to the 2018/2019 grants budget. This group has ceased operations and the
grant was not uplifted.
8. This
leaves a total of $196,600.76 to be allocated between one local grant round and
one quick response grant round, and $150,000 to be allocated to the facilities
grant round.
9. Fifty-five applications were received for the Local Grants Round Two
2018/2019, including fifteen multiboard applications, requesting a total of $395,078.41.
10. Six
applications were received for the Facilities Grant round requesting a total of
$227,649.41.
|
Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays
Local Board:
a) agree
to fund, part-fund or decline each application received in Hibiscus
and Bays Local Grants Round Two 2018/2019, listed in Table
One.
|
Application
ID
|
Organisation
|
Main focus
|
Requesting
funding for
|
Amount
requested
|
Eligibility
|
|
LG1906-225
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Estuary Arts Charitable Trust
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Arts and
culture
|
Towards the
costs to upgrade studio three, including a kitchenette, equipment and
labour.
|
$6000
|
Eligible
|
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LG1906-235
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Hibiscus Coast Music Society
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Arts and
culture
|
Towards the
costs to deliver a musical performance including venue hire, the concert
accompanist fee, new composition fee and the purchase and copying of new
music.
|
$3000
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Eligible
|
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LG1906-243
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Mairangi Arts Centre Trust
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Arts and
culture
|
Towards the
costs to host the “Hibiscus and Bays Art Awards,” including
marketing, design, printing and technician fees.
|
$5000
|
Eligible
|
|
LG1906-247
|
Centrestage Theatre Company (Orewa) Incorporated
|
Arts and culture
|
Towards the
provision and laying of new carpet within the Centrestage Theatre.
|
$10,000
|
Eligible
|
|
LG1906-249
|
Action Education Incorporated
|
Arts and
culture
|
Towards the
facilitator fees, administration and resources to deliver 12 spoken word
poetry workshops at schools in the local board area.
|
$2400
|
Eligible
|
|
LG1906-202
|
Raukatauri Music Therapy Trust
|
Community
|
Towards the
therapist fees to deliver a music therapy programme in Orewa.
|
$2858
|
Eligible
|
|
LG1906-203
|
Age Concern Rodney Incorporated
|
Community
|
Towards the
venue hire, coordination fees, mileage and catering for the "Time
Out" programme.
|
$2000
|
Eligible
|
|
LG1906-204
|
Gary Brown
under the umbrella of Stage 51 Limited
|
Community
|
Towards the
venue hire, production costs and radio advertising for the "New
Zealand Walk of Fame" show.
|
$3295
|
Eligible
|
|
LG1906-206
|
Love Soup Hibiscus Coast
|
Community
|
Towards
general operating expenses, including the telephone bill, rubbish
collection, hall hire, marketing, shirts, insurance and a new computer.
|
$8422
|
Eligible
|
|
LG1906-210
|
Hibiscus Coast Dog Training Club Incorporated
|
Community
|
Towards the
replacement and installation of 16 field lights.
|
$10,000
|
Eligible
|
|
LG1906-211
|
Orewa Baptist Church
|
Community
|
Towards the
purchase and installation of solar panels.
|
$10,000
|
Eligible
|
|
LG1906-216
|
Peter Snell
Youth Village
under the umbrella of New Zealand Sunday School Union Incorporated
|
Community
|
Towards the
purchase of a portable and ready built office cabin.
|
$9,300
|
Eligible
|
|
LG1906-217
|
Browns Bay Business Association
|
Community
|
Towards the
purchase of Christmas garlands.
|
$10,000
|
Eligible
|
|
LG1906-218
|
Hibiscus Coast Youth Council Incorporated
|
Community
|
Towards the
executive director wages, program director wages and youth staff wages, to
run a youth development programme.
|
$20,000
|
Eligible
|
|
LG1906-223
|
Mairangi Bay Business Association
|
Community
|
Towards the
costs to deliver the "Buy Local" and "Carols in the
Park" events.
|
$6000
|
Eligible
|
|
LG1906-227
|
Agora Connections Trust t/a Whangaparaoa Toy Library
|
Community
|
Towards the cost
to employ a part-time toy librarian.
|
$5000
|
Eligible
|
|
LG1906-231
|
Torbay Business Association
|
Community
|
Towards the
marketing, advertising and flag install costs of hosting the Torbay market
and "Buy Local" campaign.
|
$9000
|
Eligible
|
|
LG1906-234
|
Kids Safe With Dogs Charitable Trust
|
Community
|
Towards
instructor wages, administration and printing of activity booklets for
schools in Hibiscus and Bays.
|
$8575
|
Eligible
|
|
LG1906-237
|
Royal New Zealand Plunket Trust
|
Community
|
Towards two
coordinator wages at the Mairangi Bay and Whangaparaoa playgroup centres
for eight months.
|
$7500
|
Eligible
|
|
LG1906-238
|
The Stillwater Community Association
|
Community
|
Towards the
costs to install a shade sail over the outside deck area.
|
$3177
|
Eligible
|
|
LG1906-240
|
Whangaparaoa Primary School
|
Community
|
Towards the
planting and landscaping costs to develop a sensory garden.
|
$2954
|
Eligible
|
|
LG1906-241
|
Merge NZ Limited
|
Community
|
Towards the
costs to deliver a Deaf Culture workshop and an eight-week New Zealand sign
language course to students and teachers at Murray's Bay School.
|
$2000
|
Eligible
|
|
LG1906-242
|
Recreation Solutions Limited
|
Community
|
Towards the
wages of a project coordinator to deliver environmental and social
enterprise incubator days, including marketing, communications and
registration, and coordinate the weekly drop-in co-working sessions.
|
$10,000
|
Eligible
|
|
LG1906-246
|
Youthline Auckland Charitable Trust
|
Community
|
Towards the
overall costs to train, manage and supervise the volunteer counsellors.
|
$5000
|
Eligible
|
|
LG1906-248
|
YMCA North Incorporated
|
Community
|
Towards the
purchase of new helmets and harnesses.
|
$8185
|
Eligible
|
|
LG1906-251
|
Business Whangaparaoa Incorporated
|
Community
|
Towards
start-up costs such as marketing, printing and website management, and facilitator
fees for various workshops and events.
|
$10,000
|
Eligible
|
|
LG1906-253
|
Youth In Transition Charitable Trust
|
Community
|
Towards the
facilitation fees of two counsellors to run a weekly peer support group.
|
$10,000
|
Eligible
|
|
LG1906-219
|
The Sustainable North Trust, trading as Hibiscus Coast
Zero Waste
|
Environment
|
Towards the
wages of staff and teachers to develop and trial a Zero Waste-Zero Carbon
project for intermediate and high schools.
|
$9360
|
Eligible
|
|
LG1906-226
|
Gulf Harbour School
|
Environment
|
Towards
materials, soil and seeds for vegetable garden project.
|
$10,000
|
Eligible
|
|
LG1906-233
|
Shakespear Open Sanctuary Society Incorporated
|
Environment
|
Towards the
purchase of soil and planting bags used to grow 6,500 native trees in
Shakespear Regional Park.
|
$2600
|
|
|
LG1906-244
|
Browns Bay School
|
Environment
|
Towards the
materials needed to deliver a shade and planting project at Browns Bay
School.
|
$10,000
|
Eligible
|
|
LG1906-250
|
The Sustainable North Trust, t/a Hibiscus Coast Zero
Waste
|
Environment
|
Towards the
wages of two zero waste facilitators and the purchase of materials to
deliver zero waste education programmes in local board kindergartens and
early education facilities.
|
$5555
|
Eligible
|
|
LG1906-201
|
Te Herenga Waka o Orewa Incorporated
|
Historic
Heritage
|
Towards the
costs to produce an oral history project relating to the culture and
traditions of the mana whenua, including venue hire, kai, camera hire,
transcriptions and a koha for speakers.
|
$8758
|
Eligible
|
|
LG1906-205
|
Silverdale Squash Club Incorporated
|
Sport and
recreation
|
Towards the
repair and painting of two squash courts.
|
$7500
|
Eligible
|
|
LG1906-224
|
Bowls Orewa Incorporated
|
Sport and
recreation
|
Towards the
installation of TigerTurf pathways around a bowling green.
|
$10,000
|
Eligible
|
|
LG1906-229
|
Silverdale United Rugby & Sports Club Incorporated
|
Sport and
recreation
|
Towards the
materials and labour required to install a new disabled toilet.
|
$10,000
|
Eligible
|
|
LG1906-239
|
Orewa Surf Life Saving Club Incorporated
|
Sport and
recreation
|
Towards the
wages of a redevelopment administrator, the cost of a social media campaign
tool and the fee for a funding specialist.
|
$10,000
|
Eligible
|
|
LG1906-245
|
Red Beach Surf Lifesaving Club
|
Sport and
recreation
|
Towards the
purchase of two twin hull canoes.
|
$8000
|
Eligible
|
|
LG1906-252
|
Hibiscus Coast Association Football Club Incorporated
|
Sport and
recreation
|
Towards the
costs to deliver a football development programme into Orewa and
Whangaparaoa Colleges, including coaches wages, equipment and promotional
material.
|
$8825
|
Eligible
|
|
LG1906-254
|
Hibiscus Coast Association Football Club Incorporated
|
Sport and
recreation
|
Towards the
purchase of a storage container.
|
$3000
|
Eligible
|
|
Total
|
|
|
|
$293,264
|
|
b) agree
to fund, part-fund or decline each application received in Hibiscus
and Bays Multiboard Grants Round Two 2018/2019, listed in Table Two.
|
Application
ID
|
Organisation
|
Main focus
|
Requesting
funding for
|
Amount
requested
|
Eligibility
|
|
MB1819-231
|
The Operating Theatre Trust
|
Arts and
culture
|
Towards the
overall costs to deliver two productions at The PumpHouse Theatre,
including creative and technical personnel, production, materials,
ticketing and marketing.
|
$4000
|
Eligible
|
|
MB1819-205
|
The Reading Revolution
|
Community
|
Towards the
costs to deliver the "Read to Lead" programme, including the
managers salary from July 2019 to July 2020, venue hire (New Lynn Library)
and 25 handbooks.
|
$5000
|
Eligible
|
|
MB1819-206
|
North Shore
Centres of Mutual Aid Incorporated
|
Community
|
Towards
operational costs for the eight centres from 1 July to 31 December 2019.
|
$11,250
|
Eligible
|
|
MB1819-214
|
Tuileapa Youth Mentoring Service
|
Community
|
Towards the
salaries of mentors delivering services for Pacific and Maori youth.
|
$2000
|
Eligible
|
|
MB1819-249
|
Children's
Autism Foundation
|
Community
|
Towards the
outreach service delivery for children with autism from 1 June 2019 to 1
May 2020.
|
$4800
|
Eligible
|
|
MB1819-258
|
Neighbourhood Support North Shore
|
Community
|
Towards the
manager's wages and general operating expenses.
|
$5000
|
Eligible
|
|
MB1819-263
|
PHAB Association (Auckland) Incorporated
|
Community
|
Towards
project coordination and activity costs including, external facilitators,
support staff and administration cost for the "Diversity for all"
project from 3 June 2019 to 20 December 2019.
|
$3600
|
Eligible
|
|
MB1819-269
|
New Zealand Council of Victim Support Groups
Incorporated
|
Community
|
Towards
recruitment, training expenses and supervision of the volunteer support workers
from 1 June to 31 December 2019.
|
$5000
|
Eligible
|
|
MB1819-271
|
Hearts & Minds NZ Incorporated
|
Community
|
Towards
updating and printing the Support Services Directory 2019 to 2021 for the
North Shore, Waitakere and Rodney areas.
|
$3000
|
Eligible
|
|
MB1819-220
|
Project Litefoot Trust
|
Environment
|
Towards a
contribution for the overall costs of the project, including salaries,
materials installed at the club, administration costs, travel costs, and
promotion for Project Litefoot.
|
$3247
|
Eligible
|
|
MB1819-233
|
Environmental
Education for Resource Sustainability Trust
|
Environment
|
Towards the
purchase and delivery of 7,433 native trees and to replace 825 classroom
recycling bins in schools and preschools participating in the
“Paper4trees” programme across Auckland.
|
$3996
|
Eligible
|
|
MB1819-212
|
Harbour Sport Trust
|
Events
|
Towards the
overall costs to deliver the “Mud Monster Mud Rush” event in
September 2019.
|
$4000
|
Eligible
|
|
MB1819-225
|
The Kids for Kids Charitable Trust
|
Events
|
Towards the
venue hire and production costs of the "Kids for Kids" event at
the Bruce Mason Centre.
|
$1972.21
|
Eligible
|
|
MB1819-238
|
North Harbour Hockey Association
|
Sport and
recreation
|
Towards venue
hire, programme co-ordinator fees and coaching costs to deliver the fun sticks
hockey programme.
|
$2198
|
Eligible
|
|
MB1819-270
|
Gymnastics Community Trust
|
Sport and
recreation
|
Towards the
purchase of new equipment and the wages of a recreational and school coach
from 30 September 2019 to 30 March 2020.
|
$42,750
|
Eligible
|
|
Total
|
|
|
|
$101,814.41
|
|
c) agree
to fund, part-fund or decline each application received in the Hibiscus and Bays Facilities Grant round 2018/2019, listed
in Table Three.
|
Application
ID
|
Organisation
|
Main focus
|
Requesting
funding for
|
Amount
requested
|
Eligibility
|
|
HBLB FG-1903
|
Orewa Surf
Life Saving Club Incorporated
|
Sport and
recreation
|
Towards the
architect fees for a facility redevelopment.
|
$50,000
|
Eligible
|
|
HBLB FG-1904
|
Bowls Orewa
Incorporated
|
Sport and
recreation
|
Towards the
lighting installation and drainage costs for a new canopy roof.
|
$44,534.41
|
Eligible
|
|
HBLB FG-1905
|
Whangaparaoa
Tennis Club
|
Sport and
recreation
|
Towards the
costs of a feasibility study to investigate a joint facility development.
|
$29,000
|
Eligible
|
|
HBLB FG-1906
|
Windsor Park
Community and Multisport Hub Incorporated
|
Sport and
recreation
|
Towards the
fees for professional advice, planning services and management of the
overall redevelopment project.
|
$50,000
|
Eligible
|
|
HBLB FG-1908
|
Silverdale
United Rugby and Sports Club Incorporated
|
Sport and
recreation
|
Towards the
costs to supply and install a lift.
|
$40,000
|
Eligible
|
|
HBLB FG-1909
|
Sir Peter
Blake Marine Education and Recreation Centre
|
Sport and
recreation
|
Towards the
architect fees, preliminary documents and full working drawings.
|
$14,115
|
Eligible
|
|
Total
|
|
|
|
$227,649.41
|
|
|
Horopaki
Context
11. The
local board allocates grants to groups and organisations delivering projects,
activities and services that benefit Aucklanders and contribute to the vision
of being a world class city.
12. The
Auckland Council Community Grants Policy supports each local board to adopt a
grants programme.
13. The
local board grants programme sets out:
· local board priorities
· lower priorities for funding
· exclusions
· grant types, the number of grant rounds and when these will open and
close
· any additional accountability requirements.
14. The
Hibiscus and Bays Local Board adopted their grants programme for 2018/2019 on 7
June 2018 and will operate three quick response, two multiboard and two local
grant rounds for this financial year.
15. At
the 17 December 2018 Hibiscus and Bays Local Board meeting, $150,000 from the
community grants budget was allocated to a new Facilities Grant round (HB/2018/216).
16. The community grant programmes have been extensively advertised
through the council grants webpage, local board webpages, local board
e-newsletters, Facebook pages, council publications, radio, and community
networks.
Tātaritanga me ngā
tohutohu
Analysis and advice
17. The
aim of the local board grant programme is to deliver projects and activities
which align with the outcomes identified in the local board plan. All
applications have been assessed utilising the Community Grants Policy and the local
board grant programme criteria. The eligibility of each application is
identified in the report recommendations.
Ngā whakaaweawe me
ngā tirohanga a te rōpū Kaunihera
Council group impacts and views
18. Based on the main focus of an application, a subject matter expert
from the relevant department, will provide input and advice. The main focus of
an application is identified as arts, community, events, sport and recreation,
environment or heritage.
19. The grants
programme has no identified impacts on council-controlled organisations and
therefore their views are not required.
Ngā whakaaweawe
ā-rohe me ngā tirohanga a te poari ā-rohe
Local impacts and local board views
20. Local
boards are responsible for the decision-making and allocation of local board
community grants. The Hibiscus and Bays Local Board is required to fund,
part-fund or decline these grant applications against the local board
priorities identified in the local board grant programme.
21. The
local board is requested to note that section 48 of the Community Grants Policy
states “We will also provide feedback to unsuccessful grant applicants
about why they have been declined, so they will know what they can do to
increase their chances of success next time.”
22. A
summary of each application received in the Hibiscus and Bays Local Grants
Round Two 2018/2019 (see Attachment B), including multiboard applications (see
Attachment C), and applications received in the Facilities Grant round (see Attachment
D) is provided.
Tauākī whakaaweawe
Māori
Māori impact statement
23. The
local board grants programme aims to respond to Auckland Council’s
commitment to improving Māori wellbeing by providing grants to individuals and groups who
deliver positive outcomes for Māori. Auckland Council’s Māori
Responsiveness Unit has provided input and support towards the development of
the community grant processes.
24. Seventeen applicants applying to the Hibiscus and Bays Local Grants
Round Two, including five multiboard applicants, indicated that their project
targets Māori or Māori outcomes.
Ngā ritenga
ā-pūtea
Financial implications
25. The
Hibiscus and Bays Local Board has set a total community grants budget of
$694,120 for the 2018/2019 financial year, including $195,274 carried over from
the 2017/2018 financial year.
26. At
the 17 December 2018 Hibiscus and Bays Local Board meeting, $150,000 from the
community grants budget was allocated to a new Facilities Grant round
(HB/2018/216).
27. A
total of $4,005 was allocated to the Quick Response Grants Round One,
$287,238.24 was allocated to the Local Grants Round One and $26,146 was
allocated to the Quick Response Round Two. Additionally, $36,130 has been
allocated to other initiatives (HB/2018/168, HB/2018/172 and HB/2018/177).
28. Furthermore,
a refund from “Equestrian 4 Everyone” (LG1906-136) totalling $6,000
was returned to the 2018/2019 grants budget. This group has ceased
operations and the grant was not uplifted. This leaves a total of $196,600.76
to be allocated between one local grant round and one quick response grant
round, and $150,000 to be allocated to the facilities grant round.
29. Fifty-five applications were received for the Local Grants Round Two
2018/2019, including fifteen multiboard applications, requesting a total of $395,078.41.
30. Six
applications were received for the Facilities Grant round requesting a total of
$227,649.41.
Ngā raru tūpono me
ngā whakamaurutanga
Risks and mitigations
31. The allocation of grants occurs within the guidelines and criteria
of the Community Grants Policy and the local board grants programme. The
assessment process has identified a low risk associated with funding the
applications in this round.
Ngā koringa ā-muri
Next steps
32. Following
the Hibiscus and Bays Local Board allocation of funding for the Local Grants
Round Two and the Facilities Grant round, Commercial and Finance staff will
notify the applicants of the local board’s decision and facilitate
payment of the grant.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Hibiscus and Bays Grant Programme 2019/2020
|
215
|
|
b⇨
|
Hibiscus and Bays Local Grants Round Two 2018/2019
Grant Applications (Under Separate Cover)
|
|
|
c⇨ 
|
Hibiscus and Bays Multiboard Round Two 2018/2019 Grant
Applications (Under Separate Cover)
|
|
|
d⇨
|
Hibiscus and Bays Facilities Grant 2018/2019 Grant
Applications (Under Separate Cover)
|
|
Ngā kaihaina
Signatories
|
Author
|
Makenzie Hirz - Senior Community Grants Advisor
|
|
Authorisers
|
Marion Davies - Grant Operations Manager
Shane King - Head of Operations Support
Jonathan Hope – Acting Relationship
Manager
|
|
Hibiscus and
Bays Local Board
15 May 2019
|
|
|
Hibiscus and Bays
Local Board
15 May 2019
|
|
Ward Councillors Update
File No.: CP2019/00123
Te take mō te pūrongo
Purpose of the report
1. The
Hibiscus and Bays Local Board allocates a period of time for the Ward
Councillors, Councillor Wayne Walker and Councillor John Watson, to update them
on the activities of the Governing Body.
|
Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays
Local Board:
a) thank
Councillors Walker and Watson for their update.
|
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
Vivienne Sullivan - Local Board Democracy Advisor
|
|
Authoriser
|
Jonathan Hope – Acting Relationship
Manager
|
|
Hibiscus and
Bays Local Board
15 May 2019
|
|
Governance Forward Work Calendar
File No.: CP2019/00129
Te take mō te
pūrongo
Purpose of the report
1. To
present the local board with a Governance Forward Work Calendar.
Whakarāpopototanga matua
Executive summary
2. This
report contains the Governance Forward Work Calendar: a schedule of items that
will come before the local board at business meetings and workshops over the
next 12 months.
3. The
calendar aims to support local boards’ governance role by:
· ensuring advice on
agendas and workshop material is driven by local board priorities
· clarifying what
advice is required
· clarifying the
rationale for reports.
4. The
calendar will be updated every month. Each update will be reported back to
business meetings. It is recognised that at times items will arise that
are not programmed. Local board members are welcome to discuss changes to the
calendar.
|
Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays
Local Board:
a) receive
the Governance Forward Work Calendar report.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Governance Forward Work Calendar
|
223
|
Ngā kaihaina
Signatories
|
Author
|
Vivienne Sullivan - Local Board Democracy Advisor
|
|
Authoriser
|
Jonathan Hope – Acting Relationship
Manager
|
|
Hibiscus and
Bays Local Board
15 May 2019
|
|
|
Hibiscus and Bays
Local Board
15 May 2019
|
|
Record of Workshop Meetings
File No.: CP2019/00136
Te take mō te
pūrongo
Purpose of the report
1. The
Hibiscus and Bays Local Board held workshop meetings on 11 April 2019 and 2 May
2019.
|
Ngā tūtohunga
Recommendation/s
That the Hibiscus and Bays
Local Board:
a) endorse
the record of the workshop meetings held on 11 April 2019 and 2 May 2019.
|
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Workshop Record, 11 April 2019
|
231
|
|
b⇩
|
Workshop Record, 2 May 2019
|
233
|
Ngā kaihaina
Signatories
|
Author
|
Vivienne Sullivan - Local Board Democracy Advisor
|
|
Authoriser
|
Jonathan Hope – Acting Relationship
Manager
|
|
Hibiscus and
Bays Local Board
15 May 2019
|
|
|
Hibiscus and Bays
Local Board
15 May 2019
|
|
|
Hibiscus and
Bays Local Board
15 May 2019
|
|
Exclusion of the Public: Local Government Official Information
and Meetings Act 1987
That the Hibiscus
and Bays Local Board
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 Acquisition
of land for open space at Silverdale
|
Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(h) -
The withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
s7(2)(i) -
The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In particular
the report identifies land the council seeks to acquire for open space
purposes.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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Hibiscus and
Bays Local Board
15 May 2019
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ATTACHMENTS
Item 8.2 Attachment a Powerpoint
Presentation
Page 239
Item 8.3 Attachment a Powerpoint
presentation
Page 247
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Hibiscus and
Bays Local Board
15 May 2019
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Hibiscus and Bays
Local Board
15 May 2019
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